Project Coordinator

CLA (CliftonLarsonAllen); Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, vision coverage

401k retirement plan

Job summary

CLA is hiring an experienced Project Coordinator in Nashville, TN to support the Enterprise Project Management Office. You will coordinate meetings, manage documentation, and help maintain project data across multiple programs with close collaboration from project managers and business analysts.

The role emphasizes communication, problem solving, and timely governance. A strong attention to detail and integrity are essential for success in this fast-paced environment.

Qualifications

• 2 years of relevant experience required.
• 1 year of project coordination, project management, administrative support, or business operations preferred.
• Experience supporting projects in professional services, consulting, or corporate environment preferred.
• Certified Associate in Project Management (CAPM) preferred.
• High school Diploma or equivalent experience required.
• Bachelor's degree preferred.

Responsibilities

• Coordinate project meetings, ceremonies, and working sessions; manage calendars, rooms, Teams logistics, and agendas.
• Prepare and maintain project artifacts (charters, plans, RAID logs, status reports, meeting minutes).
• Support intake, prioritization, and archive governance documents.
• Assist in executive-ready status reports, portfolio dashboards, and data quality checks.
• Draft and distribute meeting agendas, minutes, and follow-up communications; track action items to closure.
• Assist onboarding of new team members to EPMO tools and standards.

Skills

Interpersonal skills

Communication

Problem solving

Attention to detail

Education

High school diploma

Bachelor's degree preferred

CAPM preferred

Tools

PRISM

ServiceNow

Job description

CLA is a top 10 national professional services firm where our purpose is to create opportunities every day, for our clients, our people, and our communities through industry-focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. Even with more than 8,500 people, 130 U.S. locations, and a global reach, we promise to know you and help you.

CLA is dedicated to building a culture that invites different beliefs and perspectives to the table, so we can truly know and help our clients, communities, and each other.

CLA is growing and seeking to hire an experienced Project Coordinator to join our talented Information Technology team. The position offers growth, flexibility and a collaborative work environment.

In this position you should have the following; excellent interpersonal skills with the ability to communicate at all levels. Strong problem solving and creative skills and the ability to exercise sound judgment. Most important, demonstrate a high level of integrity and dependability with a strong sense of urgency and results-orientation.

This role provides day-to-day coordination and administrative support across Enterprise Project Management Office (EPMO) projects and programs. This role helps ensure project schedules, documentation, communications, reporting, and governance activities are executed consistently and efficiently. Working closely with Project Managers, Program Managers, Business Analysts, and project team members, they maintain accurate project information, support project administration, and help ensure compliance with EPMO standards and methodologies.

How you’ll create opportunities in this Project Coordinator role:

• Project Coordination & Scheduling: Coordinate project meetings, ceremonies, and working sessions across one or more projects, including calendar management, room/Teams logistics, and agenda distribution. Track key dates, milestones, and deliverable due dates, and proactively flag upcoming or missed items to the responsible Project or Program Manager.
• Documentation & Governance Support: Prepare, format, and maintain project artifacts (charters, plans, RAID logs, status reports, meeting minutes) in CLA templates and store them in the EPMO Portfolio Document Library. Support intake, prioritization, and project close activities, including checklist tracking and archiving of governance documentation.
• Reporting & Data Management: Assist in the preparation of executive-ready status reports, steering committee materials, and portfolio dashboards. Maintain accurate and current project records in EPMO systems of record (e.g., PRISM/ServiceNow, Portfolio Assignment Tracker, MS Planner), and support basic reporting and data quality checks.
• Communication & Stakeholder Support: Serve as a first point of contact for routine project inquiries. Draft and distribute meeting agendas, minutes, and follow-up communications. Track action items, decisions, and owners from project and program meetings through to closure.
• Onboarding & Continuous Improvement: Support onboarding of new project team members to EPMO tools, templates, and standards. Assist in maintaining the EPMO knowledge base and templates, and help identify opportunities to streamline coordination and reporting processes.

What You Will Need

• 2 years of relevant experience required
• 1 year of project coordination, project management, administrative support, or business operations preferred
• Experience supporting projects in professional services, consulting, or corporate environment preferred
• Certified Associate in Project Management (CAPM) preferred.
• High school Diploma or equivalent experience required
• Bachelors degree preferred.

Technical Competencies

Experience with Microsoft Outlook and Office Products (Word, Teams, Excel, etc.)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Wellness at CLA

To support our CLA family members, we focus on their physical, financial, social, and emotional well-being and offer comprehensive benefit options that include health, dental, vision, 401k and much more.