Project Coordinator

Cushing Terrell; Minneapolis (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

Cushing Terrell is seeking a Project Coordinator for our Minneapolis office. You will support project delivery, budgeting, and resource management while collaborating with Project Managers, design teams, and clients to keep projects on schedule and within budget.

The role requires strong decision-making, project management skills, and the ability to streamline workflows, forecast needs, and optimize resources across disciplines.

Qualifications

• Associate degree or higher in a related business field.
• 5+ years of experience in the AEC industry or related field.
• Proficiency with Deltek Vantagepoint, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook and Smartsheet.
• Ability to manage budgets and financial tracking, with awareness of accounts receivable.
• Forecast workforce needs and allocate resources effectively.
• Strong scheduling, budgeting, and administration skills in AEC.
• Excellent collaboration, communication and leadership abilities.

Responsibilities

• Support project planning with PMs, including budgets, schedules and resource forecasts.
• Participate in contract and agreement proceedings.
• Meet with clients to define goals and requirements.
• Facilitate communications with clients, contractors, consultants and internal teams.
• Maintain project files, invoices, and contracts; manage archives.
• Oversee QC and distribution of submittals, RFIs, ASIs, change orders and reports.
• Prepare and distribute project documents, logs and reports.
• Track submittals, RFIs, ASIs, change orders, and service modifications.
• Enter and maintain Deltek Vantagepoint data (budgets, phases, progress).
• Coordinate W-9s and insurance certificates; manage billing and AR.
• Schedule meetings and logistics, including virtual conferences.
• Conduct web research to assist planning and execution.
• Support senior staff and cross-disciplinary collaboration.

Skills

Project management

Budgeting

Forecasting

Resource allocation

Communication

Leadership

Team collaboration

Scheduling

Education

Associate degree or higher in a related business field

Tools

Deltek Vantagepoint

Procore

Adobe Suite

Microsoft Office Suite

Bluebeam

Outlook

Smartsheet

Job description

Project Coordinator

Position Description

Cushing Terrell is seeking a Project Coordinator to join our Minneapolis office. In this role, you will take on expanded responsibility for project delivery, resource management, and financial oversight. You will work closely with Project Managers, design teams, and clients to ensure projects are executed efficiently, on schedule, and within budget.

This role requires excellent decision-making and project management skills, along with the ability to anticipate project needs, streamline workflows, and optimize resources.

Position Salary Range*

The expected salary range for this position is $45,000 to $60,000 annually. This is an hourly position.

Required Qualifications**

• Associate’s degree or higher in a related business field
• 5+ years of experience in the architecture, engineering, or construction (AEC) industry or a related field
• Intermediate proficiency with project management and AEC software such as Deltek Vantagepoint, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook, and Smartsheet
• Ability to manage budgets and financial tracking, with an awareness of accounts receivable
• Ability to forecast workforce needs and make recommendations for resource allocation
• Solid understanding of scheduling, budgeting, accounting, and architecture, engineering, and/or construction administration
• Excellent collaboration, communication, and leadership skills

Preferred Qualifications**

• Experience supporting projects in a design or professional services firm environment

Position Responsibilities***

• Support project planning and coordination with Project Managers, including budgets, schedules, and resource forecasts, and recommend adjustments to support project success
• Participate in project coordination, contract, and agreement proceedings
• Participate in meetings with internal and external clients to help define project goals and requirements
• Facilitate and manage communications with clients, contractors, consultants, and internal teams
• Manage and maintain project files, directories, and archives, including contracts, invoicing, fees, as-built drawings, and O&M manuals
• Oversee quality control and distribution of project deliverables such as submittals, RFIs, ASIs, change orders, permits, bid documents, specifications, and reports
• Produce, edit, proofread, and distribute project documentation and job-specific reports, spreadsheets, and logs as requested by Project Managers
• Track and maintain logs for submittals, RFIs, ASIs, change orders, and A&E service modifications
• Enter and maintain project data in Deltek Vantagepoint, including budgets, phases, progress, and weekly accounting and PM updates
• Coordinate requests for W-9s from clients and consultants with accounting
• Order and maintain insurance certificates for new projects and contracts
• Coordinate billing and assist with accounts receivable to ensure compliance with client and internal deadlines
• Schedule and organize meetings, including virtual conferences, and manage invitations and logistics
• Conduct web research to support project planning and execution
• Support senior team members and collaborate with colleagues across disciplines for optimal outcomes
• Other duties as assigned

Working at Cushing Terrell

Cushing Terrell is a multidisciplinary design firm with 17 offices and more than 500 team members who bring together their expertise to deliver holistic built environments. Leveraging our influence as designers, we work to create sustainable systems and spaces that help people live their best lives.

Why Cushing Terrell

At Cushing Terrell, we empower creative designers to discover imaginative, responsible, first-of-their-kind environments. But more than that, we support a strong, cohesive team, from our design professionals to our business operations staff. Together, we champion diversity, equity, inclusion, and belonging, placing people at the center of our practice, thus our tagline, “design meets you.” Together, we find joy in uncovering imaginative solutions for the people who work here, the people we work for, and the planet as a whole. We offer a competitive benefits package, work opportunities in a variety of locations and markets, and a company culture that celebrates all the unique viewpoints and personalities that make up our talented team. View our Employee Benefits Guide:

Things to Note

*Actual pay will be determined based on the candidate’s years of experience, licensure status, location, level of proficiency, and other job‑related factors (as permitted by law). This position is also eligible for an annual performance bonus.

**Applicants must be currently authorized to work in the United States on a full‑time basis. Cushing Terrell will not sponsor applicants for work visas.

***The majority of the time, a person in this role will be sitting in an office with limited physical requirements. This may require individuals to bend, stretch, twist, and reach.

Cushing Terrell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Contact 406.248.7455 if you require assistance or accommodation during the employment application process.