Project Coordinator

CSL; Kankakee (IL); On-site; USD 35,000 - 49,000; Full time

Job summary

CSL Behring is seeking a Project Administrator / Project Coordinator to provide administrative leadership, document control, and procurement support across the project lifecycle. The role transitions into Production Coordinator during Operational Readiness and Start-up, ensuring seamless handoff to manufacturing operations.

The candidate will manage governance, vendor onboarding, POs, and readiness activities, with experience in GMP environments and SAP/MES systems preferred.

Qualifications

• 5+ years manufacturing experience in pharmaceutical, biotechnology, or biological industry.
• Experience in a high-volume/high-stress environment.
• Experience in a union manufacturing environment will be considered a plus.
• Proficient in Microsoft Office applications and relevant business information systems; SAP experience preferred.

Responsibilities

• Coordinate project governance meetings, agendas, minutes, action logs and decision registers.
• Manage document control processes for URS, specifications, drawings and workflows.
• Coordinate third-party partner onboarding, confidentiality agreements, training requirements, site access and document requests.
• Support creation and tracking of project purchase requisitions and purchase order approvals.
• Maintain project stakeholder communications and reporting systems.
• Support review and approval routing for project documentation.
• Administer contractor and supplier onboarding and maintain approved vendor records.
• Track purchase orders, invoice approvals, contract milestones and budget reporting.
• Coordinate equipment delivery schedules, contractor access, training compliance and badging.
• Maintain turnover documentation, submittals, drawing packages and vendor records.
• Support construction meetings, punch list tracking and action item management.
• Maintain readiness trackers, exception logs, punch lists and document archives.
• Coordinate third-party CQV resources, training compliance and system access.
• Support SAP, MES and business system master data readiness activities.
• Ensure controlled documentation is inspection ready.
• Transition into Production Coordinator responsibilities.
• Coordinate staffing plans, training curricula, qualifications and workforce readiness.
• Support manufacturing system readiness, material setup and process order preparation.
• Maintain SOP, batch record, logbook and document control processes.

Skills

Priority setting

Time management

Interpersonal savvy

Communication skills

Detail oriented

Organizational skills

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

SAP

Job description

Job Purpose:

The Project Administrator / Project Coordinator provides administrative leadership, project coordination, document control, business processes management, procurement support, partner onboarding, and operational readiness support throughout the project lifecycle. The role transitions into the Production Coordinator function during Operational Readiness and Start-up, ensuring continuity between project execution and manufacturing operations.

Main Responsibilities & Accountabilities:

DESIGN PHASE:

• Coordinate project governance meetings, agendas, minutes, action logs and decision registers.
• Manage document control processes for URS, specifications, drawings and workflows.
• Coordinate third-party partner onboarding, confidentiality agreements, training requirements, site access and document requests.
• Support creation and tracking of project purchase requisitions and purchase order approvals.
• Maintain project stakeholder communications and reporting systems.
• Support review and approval routing for project documentation.

PROCUREMENT (BUILD) PHASE:

• Administer contractor and supplier onboarding and maintain approved vendor records.
• Track purchase orders, invoice approvals, contract milestones and budget reporting.
• Coordinate equipment delivery schedules, contractor access, training compliance and badging.
• Maintain turnover documentation, submittals, drawing packages and vendor records.
• Support construction meetings, punch list tracking and action item management.

COMMISSIONING, QUALIFICATION & VALIDATION (CQV):

• Maintain readiness trackers, exception logs, punch lists and document archives.
• Coordinate third-party CQV resources, training compliance and system access.
• Support SAP, MES and business system master data readiness activities.
• Ensure controlled documentation is inspection ready.

OPERATIONAL READINESS & START-UP:

• Transition into Production Coordinator responsibilities.
• Coordinate staffing plans, training curricula, qualifications and workforce readiness.
• Support manufacturing system readiness, material setup and process order preparation.
• Maintain SOP, batch record, logbook and document control processes.

LICENSURE (MANUFACTURING DEPARTMENT MANAGEMENT):

• Convert planned orders to process orders and coordinate production administrative activities.
• Support inventory management, material coordination and physical inventory activities.
• Track batch disposition, order closure and departmental records.
• Coordinate quality sample submissions and GMP documentation.
• Provide administrative management support related to bargaining unit staffing: Attendance, schedules, vacations, interdepartmental movement, etc.
• Ensure the completion and closeout of the manufacturing process orders for each batch. Includes release tracking, closing orders, disposition management (ATD/NOD).
• Support audits, inspections and continuous improvement initiatives.
• Support project closeout activities.

Education:

• Associate’s degree, Bachelor’s degree preferred. Demonstrated strong performance in GMP manufacturing environment acceptable in lieu of preferred education experience.

Experience :

• 5+ years manufacturing experience in pharmaceutical, biotechnology, or biological industry.
• Administrative or Manufacturing experience in a high volume/high stress environment.
• Experience in a Union manufacturing environment will be considered a plus.
• Proficient in Microsoft Office applications and relevant business information systems. SAP experience preferred.

Competencies:

• Priority setting, time management, interpersonal savvy, action oriented, exceptional communication skills, detail oriented, able to deal with ambiguity and problem solve, organizational and functional/technical skills.
• Compliance and Safety Focus: Strong understanding of regulatory, quality, and safety standards.
• Resilience: Maintains technical clarity and effectiveness under pressure, successfully navigating uncertainty and dynamic project conditions. Should be flexible and adapt well to change.

Environment:

Candidate must be able to wear clean room garments and personal protective equipment and meet cGMP gowning requirements to work in manufacturing environments. Work environment may include navigating a large facility as well as operating in a production office. Exposure to various temperatures, hazardous chemicals, and potential bloodborne pathogens. May be required to work overtime and extended hours to support business needs. Some travel (<10%) may be required.

The expected wage range for this position at hiring is $25.48/hour - $35.50/hour. Please note this wage range reflects what CSL expects to pay for this position at the listed location as of the time of this posting. Individual base pay for a successful candidate within this range is determined by qualifications, skill level, experience, competencies and other relevant factors.

Different qualifications or responsibilities may apply based on local legal and/or educational requirements. Refer to local job documentation where applicable.

About CSL Behring

CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients’ needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.

CSL Behring operates one of the world’s largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.

To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.

Our Benefits

For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.

You Belong at CSL

At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.

To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging

Equal Opportunity Employer

CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.