Project Coordinator

Core States Group; Hillsboro (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

Core States Group is seeking a Project Coordinator to support our Architecture & Engineering unit. The role focuses on a broad range of administrative tasks, working largely independently to assist Construction professionals with key responsibilities.

You will demonstrate strong organizational and communication skills while coordinating meetings, travel, documents, and supplier interactions. This position is based at our client's site and supports project workflows.

Qualifications

• 2+ years of administrative experience, preferably with an engineering, architecture or construction firm.
• High school diploma preferred, additional education a plus
• Intermediate to advanced MS Office skills (Outlook, Excel, Word, PowerPoint)

Responsibilities

• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and modify documents including correspondence, reports, drafts, memos, quotes, purchase orders and emails.
• Assist with accounts payable and accounts receivable.
• Organize, review and submit expense and reimbursement forms.
• Maintain electronic and hard copy filing system.
• Provide assistance to RFP/RFI coordination.
• Assist with paperwork for obtaining permits for engineering, architecture and construction projects.

Skills

Communication

Organizational skills

Education

High school diploma

Tools

MS Office

Job description

At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life.

Why Professionals Choose Core States Group

Here’s What You Can Expect

• COMPENSATION – Competitive wages and bonus programs
• RETIREMENT – We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
• HEALTHCARE – Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle.
• VACATION – Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS – Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months + much more!
• WORK-LIFE BALANCE – A flexible work environment that supports a healthy work-life balance, whether you’re in the office, working remotely, or somewhere in between.
• PAID PARENTAL LEAVE – Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
• TUITION REIMBURSEMENT – Advance your education with support! We offer tuition reimbursement to support your learning journey.

Summary Of The Role

The Project Coordinator, as part of our Architecture & Engineering business unit, handles a wide range of administrative and support-related tasks, and works mostly independently. You will support Construction professionals in performing key job elements. You will demonstrate excellent organizational, multi-tasking and communication skills in all areas.

Responsibilities

• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and modify documents including correspondence, reports, drafts, memos, quotes, purchase orders and emails.
• Assist with accounts payable and accounts receivable.
• Organize, review and submit expense and reimbursement forms.
• Maintain electronic and hard copy filing system.
• Provide assistance to RFP/RFI coordination.
• Assist with paperwork for obtaining permits for engineering, architecture and construction projects.

Qualifications

We’re looking for talented professionals who are eager to grow their skills and contribute to high-quality, meaningful work. If you’re driven, collaborative, and ready to take the next step in your career, we want to hear from you. The following qualifications will help you succeed in this role:

• Experience: 2+ years of administrative experience, preferably with an engineering, architecture or construction firm
• Education: High school diploma preferred, additional education a plus
• Software: Intermediate to advanced MS Office (Outlook, Excel, Word, PowerPoint)

Work Location

This role is based specifically at our client's location.

Company Overview

Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, the company offers integrated solutions with seamless continuity, and many of the world’s most notable brands count on Core States Group to deliver speed to market, cost certainty, and compelling design. With 26 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Community, Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com .

A Note to Candidates

Please do not be concerned if you do not meet every requirement. At Core States we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. This position will remain open until it is filled.