Project Coordinator

Caelum Research Corporation; Fort Worth (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Barry-Wehmiller Design Group seeks a Project Coordinator to manage the execution and administration of external client engineering projects in collaboration with project managers and team members.

You will handle project documentation, bidding, procurement activities, and maintain clear communication to ensure project visibility and smooth delivery. Candidates should have strong organizational and collaborative skills.

Qualifications

• 5+ years of administrative or project coordination experience.
• Proficiency with Microsoft Office and Procore or similar project management tools.
• Ability to work independently and in a team environment, with strong written and verbal communication.

Responsibilities

• Coordinate external client projects with project managers and team members.
• Report project status information to the project team.
• Prepare and issue transmittals, drawings, specifications, and contents lists via Procore.
• Support bid package submissions through Procore.
• Receive, log, and submit RFI requests; communicate final responses.
• Set up bidders with required project permissions and routing for approvals.
• Coordinate procurement documentation, data entry, and approvals for project teams.
• Provide general administrative support including travel and onboarding.

Skills

Administrative support

Project coordination

Communication

Education

Assoc/Bachelor's degree

Tools

Procore

Microsoft Office

Job description

About Us

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology. Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description

Who You'll Work With

At Design Group, you'll collaborate with experienced leaders, technical specialists, and subject matter experts to solve complex challenges for some of the world's leading companies. You'll join a growing team of more than 1,500 professionals across 45 U.S. offices where you'll be empowered to make an impact, develop your expertise, and grow your career. As a Project Coordinator in the Architecture/Engineering Process Practice, you'll work with project managers, team members, clients, vendors, and support teams to coordinate project documentation, bidding, procurement activities, and administrative support.

What You'll Do

In this role, you'll coordinate the execution and administration of external client engineering projects. You'll work closely with project teams to maintain accurate project information, issue technical documents, support bidding and procurement, and manage communication through Procore. This position plays an important role in project visibility, document control, and consistent support for engineering project delivery.

• Coordinate external client projects and interface with project managers, team members, clients, vendors, and support teams
• Report project status information to the project team
• Prepare and issue transmittals, covers, drawings, specifications, and tables of contents through Procore
• Support bid package submissions through Procore
• Receive, log, and submit requests for information and communicate final responses to project teams
• Set up bidders with the required project permissions
• Coordinate procurement documentation, data entry, and approval routing for project teams
• Provide administrative support, including travel arrangements and onboarding activities

What You'll Bring

• Five or more years of administrative or project coordination experience
• Proficiency with Microsoft Office and web-based applications
• Ability to work effectively both independently and in a team environment
• Ability to perform detailed tasks accurately and communicate clearly in writing and verbally
• Ability to travel as needed for installation and startup activities, client meetings, company meetings, training, seminars, forums, and conventions

Preferred Qualifications

• Experience supporting engineering or construction teams
• Experience with Procore or other project management software
• Associate's or bachelor's degree in Business Administration, Accounting, Communications, or a related field
• #LI-JV1

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.

Please let us know if you require reasonable accommodations during the interview process.

Barry-Wehmiller is an equal opportunity employer. M/F/D/V

This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company: Design Group

Throughout Barry-Wehmiller, we hold ourselves to a unique measure of success: by the way we touch the lives of people. It is that vision that drives us in creating world-class experiences and solutions for our customers and unites us around our common goal—to use the power of our business to build a better world.