Project Coordinator

Thermosystems; East Windsor Township (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Competitive compensation with annual bonus

Comprehensive medical, dental, and vision coverage

Paid time off and sick leave

Tuition reimbursement

Job summary

Thermo Systems in East Windsor Township, NJ, seeks a Project Coordinator to support automation and control system integration projects. This role is pivotal for maintaining organization and ensuring accurate communication across various teams.

Candidates should possess strong organizational skills, effective communication abilities, and preferably a Bachelor's degree in a related field. The company offers competitive compensation, comprehensive benefits, and opportunities for professional development.

Qualifications

• 0–5 years of experience in project coordination or operations support.
• Bachelor’s degree or equivalent practical experience.
• Familiarity with basic project management concepts is a plus.

Responsibilities

• Coordinate internal and customer meetings.
• Support Project Managers in executing the Stage-Gate model.
• Maintain project schedules and track action items.

Skills

Strong organizational skills

Effective communication

Detail-oriented

Proficiency in Microsoft Office

Project management tools experience

Education

Bachelor’s degree in business, engineering, construction management, or related field

Tools

Microsoft Project

Smartsheet

SharePoint

Teams

Jira

Job description

Join a team of world-class automation experts working for a rapidly-growing global company.

What sets us apart is our unique culture. We thrive on teamwork, consistently surpass customer expectations, and celebrate both personal and professional success. If you believe Thermo Systems is the right fit for you, explore our open positions below.

East Windsor, NJ, Statewide (NJ), Statewide (PA)

Compensation: $55,000 – $75,000 Annually + Bonus

Travel: Up to 25% (as needed)

Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

The Opportunity

The Project Coordinator supports the successful delivery of automation and control system integration projects by providing project coordination, controls, and administrative support to Project Managers and the PMO.

This role plays a critical part in maintaining project organization, supporting the Stage‑Gate delivery model, and ensuring project documentation, reporting, and communication remain accurate and on track.

The Project Coordinator acts as a central point of coordination across Engineering, Procurement, Field/Operations, and customers to support day‑to‑day execution and follow‑through.

What You’ll Do

Project Coordination & Communication:

• Coordinate internal and customer meetings including agendas, notes, action items, and follow‑ups.
• Maintain stakeholder lists and support project communication plans.
• Serve as a coordination point across Engineering, Procurement, Field/Operations, subcontractors, and customers.
• Ensure timely follow‑through on project updates, deliverables, and communications.

Stage‑Gate & Documentation Management:

• Support Project Managers in executing Thermo Systems’ Stage‑Gate model.
• Maintain and organize project documentation, Gate artifacts, and approval records.
• Ensure proper version control, configuration management, and audit readiness.
• Track Gate readiness and elevate risks to schedule adherence.

Project Controls & Reporting:

• Maintain project schedules, milestone trackers, and look‑ahead plans.
• Track action items, deliverables, and dependencies with clear ownership and deadlines.
• Prepare recurring status updates, dashboards, and PMO reporting.
• Support cost tracking, PO logs, invoice routing, and basic budget visibility as directed.
• Track and manage change requests, including documentation and approval workflows.
• Maintain risk registers and support mitigation tracking.
• Track project issues, decisions, and lessons learned.
• Support procurement activities including RFQs, quote tracking, and submittal logs.
• Assist with vendor and subcontractor coordination, including documentation and onboarding requirements.
• Track delivery schedules and follow up on vendor commitments.

Quality & Closeout Support:

• Assist with QA/QC documentation including inspections, test records, and punch lists.
• Support project closeout including as‑builts, O&M manuals, training records, and final deliverables.
• Contribute to lessons learned and continuous improvement efforts.
• Provide feedback to PMO on process and template improvements.

What We’re Looking For

Education & Experience:

• 0–5 years of experience in project coordination, project administration, or operations support (industrial, construction, or technical environments preferred).
• Bachelor’s degree in business, engineering, construction management, operations, or related field preferred.
• Equivalent practical experience will be considered in lieu of a degree.
• Familiarity with basic project management concepts (scope, schedule, cost, risk, and change control) is a plus.

Skills & Qualifications:

• Strong organizational skills with the ability to manage multiple priorities.
• Effective communication skills across cross‑functional teams and customers.
• Detail‑oriented with strong follow‑through and accountability.
• Ability to work independently while supporting a team environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with project tools (MS Project, Smartsheet, SharePoint, Teams, Jira, or similar) is a plus.
• Ability to quickly learn internal systems, tools, and PMO processes.

What You’ll Get

• Competitive compensation with annual bonus opportunity.
• 401(k) with company match.
• Comprehensive medical, dental, and vision coverage with low‑cost options.
• Paid time off and sick leave.
• Tuition reimbursement and professional credential support.
• In‑house and external technical training opportunities.
• Exposure to complex, high‑impact automation projects.
• A collaborative culture built on integrity, accountability, and teamwork.

Work Environment & Physical Requirements
The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Employment Opportunity
Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status.

Disclaimer
This job description outlines the general nature and level of work expected. Responsibilities may evolve based on business needs.