Project Coordinator

ARCO National Holdings; Downers Grove (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Bonus program

ESOP

401(k)

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after every five years

Volunteer leave

Charitable match

Medical, dental, and vision insurance

Job summary

ARCO, a family of construction companies, seeks a detail-driven Project Coordinator to support ARCO/Murray National Construction. You’ll help improve project performance, set up processes, and drive your own success from day one.

Typing letters and proposals, maintaining project lists, preparing subcontracts and purchase orders, coordinating meetings and travel, and acting as the point person for proposal packages. This role requires organization, initiative, and reliability.

Qualifications

• 3–10 years of related experience in construction administration or similar roles.
• Excellent computer skills; proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines, specifications, timesheets and expense reports.
• Assist Project Managers with proposals, manage work/design schedule, and assemble proposal books.
• Maintain lists for each region, subcontract tracking, filing and vacation lists.
• Prepare forms such as Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals.
• Be point person for proposal and capabilities packages; assemble covers, tabs and company info.
• Prepare for meetings and trainings, schedule, handouts, and coordinate lunches.
• Book all travel as needed and coordinate communications with vendors and customers when PM is absent.
• Maintain and file project documents; create new files and archive old ones.

Skills

Organizational skills

Proactivity

Self-reliance

Attention to detail

Microsoft Word

Microsoft Excel

Tools

Microsoft Word

Microsoft Excel

Job description

About You:

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, “Yes!” then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team. At ARCO, you’ll have the opportunity to improve project performance, set up processes and drive your own success from day one!

A Day in the Life:

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports


• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager


• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists


• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)


• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager


• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches


• Book all travel when necessary


• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence


• Maintain all files, including preparing new files and sending old files off site

Necessary Qualifications:

• 3-10 years of related experience, construction administration experience considered a plus


• Excellent computer skills, must be proficient in Microsoft Word and Excel


• Must be extremely organized, self-reliant, proactive, and detail-oriented

What We Can Offer You:

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program


• Employee Stock Ownership Plan (ESOP)


• Traditional and Roth 401k


• Tuition reimbursement for associates


• Scholarship for associates’ children up to $28,000 per child


• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel


• 1-week paid volunteer leave each year


• 100% charitable match


• Medical, dental, and vision insurance coverage


• Paid parental leave

Typical base compensation for the Project Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company.

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

#LI-AM2 #LI-Onsite

This represents typical base compensation for the role. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.

Pay Range

$60,000—$80,000 USD

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR’s Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

LEGAL DISCLAIMER

EOE, including disability/vets