Project Coordinator

Geosyntec Consultants; Davis (CA); On-site; USD 68,000 - 95,000; Full time

Job summary

Geosyntec Consultants is seeking a Project Coordinator in Davis, CA to support engineering and consulting projects across multiple engagements. You will work with project managers, engineers, scientists, and accountants to manage documentation, proposals, and invoicing, ensuring deliverables stay on schedule.

The role emphasizes structure, consistency, and attention to detail, translating complex technical work into polished client deliverables and streamlined workflows.

Qualifications

• Minimum 6 years of project administration/coordination experience in engineering/architecture/construction environments.
• Strong proofreading, editing, formatting, and document production skills.
• Experience supporting multiple concurrent projects in deadline-driven consultancy.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Word and Excel; experience with Adobe Acrobat and Bluebeam Revu.
• Ability to review client contracts and coordinate deliverables to meet obligations.
• Experience with project invoicing coordination and procurement processes.
• Familiarity with Coupa, Deltek Vantagepoint, SharePoint, and MS Project preferred.
• Experience developing templates, workflows, or SOPs.
• Valid U.S. driver’s license and clean driving record for business travel.

Responsibilities

• Coordinate project documentation across the project lifecycle, ensuring files and reports are complete and organized.
• Prepare, proofread, edit, format, and compile proposals, technical reports, client deliverables, and presentations.
• Ensure deliverables and invoicing comply with contractual requirements.
• Support project invoicing by coordinating documentation between Project Managers and accounting.
• Assist with subcontractor onboarding, vendor requests, and subcontractor agreements using internal systems.
• Track project schedules, milestones, and deadlines across multiple projects.
• Perform quality control reviews of documents, PDFs, and spreadsheets prior to client submission.
• Develop templates, SOPs, and workflows to improve project execution.
• Coordinate internal meetings and follow-up activities, tracking outstanding items.
• Prioritize deadlines while supporting multiple Project Managers and technical staff.

Skills

Project administration

Documentation

Proofreading

Editing

Microsoft Word

Microsoft Excel

Adobe Acrobat

Bluebeam Revu

Attention to detail

Communication

Vendor onboarding

Procurement

SharePoint

Microsoft Project

Templates

SOPs

Driver's license

Education

High School Diploma

Tools

Coupa

Deltek Vantagepoint

SharePoint

Microsoft Project

Job description

Project Coordinator

Primary Location: US-CA-Davis

Position Type: Regular Full-Time

Remote: No

Overview

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for a Project Coordinator in our Davis, CA office. As a Project Coordinator, you will partner with Project Managers, Engineers, Scientists, and Project Accountants to support the successful delivery of engineering and consulting projects. Working across multiple concurrent projects, you will coordinate project documentation, proposals, deliverables, invoicing support, subcontractor documentation, and internal workflows while helping ensure projects remain organized, compliant, and on schedule.

This is not a traditional administrative position. We're looking for someone who enjoys bringing structure, consistency, and attention to detail to complex technical and construction management projects. Your work will help improve project efficiency by producing polished client deliverables, coordinating project documentation, supporting operational processes, and allowing technical staff to focus on serving clients.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our team serves our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities

• Partner with Project Managers, Engineers, Scientists, and Project Accountants to support the administrative execution of multiple engineering and consulting projects.
• Coordinate project documentation throughout the project lifecycle, ensuring files, reports, contracts, and supporting materials are complete, organized, and maintained.
• Prepare, proofread, edit, format, and compile proposals, technical reports, client deliverables, and presentations to ensure professional quality and consistency.
• Review client contract requirements and submission instructions to help ensure deliverables, progress reports, and invoicing documentation comply with contractual requirements.
• Support project invoicing by coordinating required documentation between Project Managers and project accounting staff.
• Assist with subcontractor onboarding, vendor requests, and subcontractor agreements using internal procurement systems.
• Track project schedules, milestones, action items, and deliverable deadlines across multiple concurrent projects.
• Perform quality control reviews of project documents, PDFs, and spreadsheets for formatting, completeness, consistency, and accuracy prior to client submission.
• Develop and improve project templates, standard operating procedures (SOPs), and administrative workflows that improve project execution.
• Coordinate internal project meetings, communications, and follow-up activities while tracking outstanding action items.
• Prioritize competing deadlines while supporting numerous Project Managers and technical staff.

Education and Licensure

• High School Diploma. (required)

Skills, Experience and Qualifications

• At least 6 years of project administration, project coordination, project support preferably in an engineering, architecture, or construction organization; or equivalent combination of education and experience. (required)
• Demonstratable experience with attention to detail with strong proofreading, editing, formatting, and document production skills. (required)
• Experience supporting multiple concurrent projects in a deadline-driven professional services environment. (required)
• Strong interpersonal skills with the ability to build effective working relationships across multidisciplinary project teams. (required)
• Demonstratable advanced proficiency in Microsoft Word and Excel. (required)
• Demonstratable experience using Adobe Acrobat and Bluebeam Revu to prepare, review, and manage technical documents. (required)
• Excellent written and verbal communication skills. (required)
• Strong organizational skills with the ability to prioritize competing deadlines and work independently. (required)
• Experience reviewing client contract requirements and coordinating project deliverables to meet contractual obligations. (preferred)
• Experience supporting project invoicing or coordinating documentation with project accounting teams. (required)
• Experience with procurement processes, including subcontractor agreements, vendor onboarding, or purchase requests. (preferred)
• Experience using Coupa, Deltek Vantagepoint (or similar ERP/project accounting software), SharePoint, or Microsoft Project. (preferred)
• Experience developing templates, workflows, or standard operating procedures. (required)
• Valid U.S. driver's license and a satisfactory driving record for business travel. (required)

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec's total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum: $32.55/hr / Maximum: $45.58/hr (Davis, CA)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.