Project Coordinator

Advancial Federal Credit Union; Dallas (TX); Hybrid; USD 31,684 - 38,572; Full time

Benefits offered by this job

Comprehensive healthcare

Life insurance

401(k) plan

11 company holidays

3 weeks of vacation

Vacation homes in Destin, FL and Breck

Tuition assistance after 1 year

Advancial Life Rewards program

Job summary

Advancial Federal Credit Union in Dallas, Texas is seeking a Project Coordinator to provide confidential support to management and the Board, overseeing the contract lifecycle and coordinating reviews, approvals, and execution. The role balances urgent daily tasks with third‑party contract oversight in a hybrid office setting.

Key responsibilities include contract administration, vendor due diligence, process improvement, emergency response program management, and executive/Board support, with a

Qualifications

• High school diploma is required.
• Experience in contract administration, procurement, vendor management, legal support, project coordination or related function preferred.
• Ability to coordinate cross-functional approval workflows with legal, compliance, information security, risk management, and third-party providers.

Responsibilities

• Contract Administration – Oversight of contract inquiries, processing, tracking, and compliance. Field and route contract inquiries. Manage contract lifecycle.
• Vendor Due Diligence & Documentation – Coordination of vendor documentation, SME reviews, risk research, and record maintenance. Coordinate documentation and compliance across internal teams and vendors.
• Process Improvement & Project Coordination – Identifying workflow improvements and supporting due‑diligence activities for new projects.
• Emergency Response Program Management – Administration of emergency plans, updates, testing, and supply tracking.
• Executive & Board Support – Administrative support, meeting preparation, reporting, and Board packet coordination.
• Intranet/Extranet & Policy Administration – Maintaining internal systems, policies database, and governance documentation.
• Audit & Compliance Support – Assistance with internal and external audits and compliance tasks.
• Documentation & Records Management – Managing executive files, shared drive records, timelines, and document integrity.
• Member & Employee Experience – Cultivate a positive, respectful, and collaborative culture across the organization. Champion a caring and inclusive environment for both employees and members, aligned with the Credit Union’s mission and values.

Skills

Detail-oriented

Communication skills

Time management

Multitask & prioritize

Education

High school diploma

Tools

MS Office

Job description

The Project Coordinator provides confidential support to the Credit Union, Management, and Board. Oversees the contract lifecycle by coordinating reviews, approvals, and execution, ensuring agreements are tracked, compliant, and processed efficiently. Serves as a liaison among internal teams, vendors, and compliance, maintaining documentation and supporting contract administration. Also assists the Executive Assistant and Project Administrator, balancing urgent daily tasks with third‑party contract oversight.

What You’ll Do

• Contract Administration – Oversight of contract inquiries, processing, tracking, and compliance. Field and route contract inquiries. Manage contract lifecycle.
• Vendor Due Diligence & Documentation – Coordination of vendor documentation, SME reviews, risk research, and record maintenance. Coordinate documentation and compliance across internal teams and vendors.
• Process Improvement & Project Coordination – Identifying workflow improvements and supporting due‑diligence activities for new projects.
• Emergency Response Program Management – Administration of emergency plans, updates, testing, and supply tracking.
• Executive & Board Support – Administrative support, meeting preparation, reporting, and Board packet coordination.
• Intranet/Extranet & Policy Administration – Maintaining internal systems, policies database, and governance documentation.
• Audit & Compliance Support – Assistance with internal and external audits and compliance tasks.
• Documentation & Records Management – Managing executive files, shared drive records, timelines, and document integrity.
• Member & Employee Experience – Cultivate a positive, respectful, and collaborative culture across the organization. Champion a caring and inclusive environment for both employees and members, aligned with the Credit Union’s mission and values.

Requirements

• High school diploma and prior administrative or clerical experience required.
• Experience in contract administration, procurement, vendor management, legal support, project coordination or a related business function preferred.
• Demonstrate ability to coordinate cross‑functional approval workflows involving legal, compliance, Information Security, Risk Management and third‑party providers preferred.
• Detail‑oriented with excellent communication skills, time management, and ability to interact with management, vendors, and cross‑functional teams.
• Strong MS Office skills.
• Ability to adhere to occasional non‑traditional office hours.
• Strong organizational skills with the ability to multitask and prioritize effectively.

This hybrid role is a 90‑day temp‑to‑hire position at our corporate office, with compensation of $23.00–$28.00 per hour, based on qualifications.

Benefits

We provide comprehensive healthcare, life insurance, and 401(k) benefits—but that’s just the beginning.

Take Time for Life: Enjoy 11 company holidays and start with three weeks of vacation. You can also recharge at our beautiful vacation homes in Destin, FL, and Breckenridge, CO—free for you and your loved ones, with only taxes to cover.

Retire with Confidence: We contribute to your 401(k) to help you build a secure financial future.

Care for Your Pets: Access affordable pet insurance with employer contributions, ensuring your furry family members are protected.

Invest in Your Growth: After one year, we cover 80% of your tuition so you can continue advancing your education and career.

Navigating Life’s Surprises: Our Advancial Life Rewards program reimburses up to $1,000 annually for unexpected expenses, because we know life doesn’t always go according to plan.