Project Coordinator

Panelmatic; Conroe (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision

HSA

Life, AD&D, STD, LTD

Employee medical premium covered

401(k) matching up to 4%

Educational reimbursement

PTO and paid holidays

Career advancement opportunities

Competitive wages

Family-friendly environment

Job summary

Panelmatic, Inc. seeks a detail-oriented Field Service Project Coordinator to support installation, modification, and repair projects. You will assist the project management team and ensure clear communication with customers and vendors, maintaining project documentation and cross-functional collaboration.

The ideal candidate thrives in a fast-paced environment where accurate documentation and proactive issue tracking drive successful project delivery.

Qualifications

• High school diploma or equivalent required.
• Proficiency in MS Office and Adobe Acrobat.
• Detail-oriented with ability to manage multiple projects.
• Effective communication and collaboration across teams.
• Strong organizational and time-management skills.
• Attention to accuracy and quality.
• Ability to work independently and as part of a team.

Responsibilities

• Facilitate communication among field service technicians, leadership, project managers, customers, and suppliers.
• Develop and maintain the Open-Issues Log (OIL) for Field Service Operations.
• Assist with expediting component shortages.
• Serve as a liaison between project team and internal/external departments.
• Organize and categorize documents for easy retrieval.
• Monitor document distribution to ensure field teams have required documentation.
• Coordinate with stakeholders to execute key project deliverables.
• Track project progress and identify potential issues and risks.
• Escalate project issues and risks promptly.
• Schedule, organize, and facilitate meetings.
• Document meeting minutes and action items.
• Maintain project BOM and ERP requirements; coordinate with Procurement for material flow.
• Monitor invoicing status with FS leadership.
• Assist with progress tracking, performance metrics, and KPI updates for leadership.

Skills

MS Office

Adobe Acrobat

Detail-oriented

Multitasking

Education

High school diploma

Bachelor’s degree preferred

Tools

Visual-ERP system

Job description

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

Panelmatic Field Service Operations is seeking a detail-oriented experienced Field Service Project Coordinator. The FS Project Coordinator plays a key role in facilitating the successful execution of Installation, modification, and repair projects within the organization. Their responsibilities involve supporting the project management team, ensuring effective communication between team members, customers, and vendors, and maintaining project documentation.

The key operation of this role requires cross-functional collaboration with project managers, other internal stakeholders, and clients to ensure the successful delivery of the designed and manufactured product.

The ideal candidate thrives in a fast-paced environment where quick action, clear communication, and accurate documentation are essential to success.

Job Duties:

• Facilitate communication among Field Service technicians and leadership, Panelmatic project managers, other internal stakeholders, customers, and suppliers.
• Develop and maintain the Open-Issues Log (OIL) for Field Service Operations.
• Assist with expediting component shortages.
• Serve as a liaison between project team and other internal and external departments.
• Organize and categorize documents for easy retrieval.
• Monitor and track the distribution of documents to ensure that the field teams have the documentation required to complete the projects.
• Coordinate with relevant internal and external stakeholders to execute key project deliverables.
• Track project progress by identifying potential issues and risks.
• Escalate project issues and risks.
• Schedule, organize and facilitate meetings.
• Document internal and external meeting minutes.
• Maintain project BOM and other ERP requirements, and coordinate with Procurement to ensure material flow.
• Monitor invoicing status with FS leadership team.
• Assist with project progress tracking, performance tracking, and KPI updates for leadership review.

• High school diploma or equivalent required
• Proficiency in MS Office and Adobe required
• Detail-oriented and ability to work on multiple projects simultaneously required
• Effective communication and interpersonal skills to collaborate with diverse teams required
• Strong organizational and time management skills required
• Attention to detail and accuracy required
• Ability to work independently and as a part of a team.

Preferred Qualifications:

• Bachelor’s degree in a relevant field is preferred
• Experience with a Visual-ERP system preferred

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD
• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage
• 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (ie employee plus child, employee plus spouse, family)
• 401(k) contributions matched 100% up to 4%
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided
• PTO and paid holidays provided
• Career advancement opportunities
• Competitive wages
• Family-friendly environment with average employee tenure above five years