Project Coordinator

Skylineconstruction; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Discretionary Bonus Plan

Job summary

Skyline Construction in Chicago, IL is seeking a Project Coordinator to support operations by coordinating project documents, maintaining files, and assisting with bid preparation and close-out activities.

The role offers exposure to subcontractor management, schedule development, and the use of Procore and DocuSign, with opportunities to learn and grow within a 100% employee-owned company.

Qualifications

• Experience coordinating project documents and maintaining project files.
• Strong written and verbal communication.
• Familiarity with Procore and DocuSign preferred.
• Experience with scheduling and logs.

Responsibilities

• Assist Project Team in bid documentation prep.
• Set up new job profiles in Timberline and prepare subcontractor lists.
• Track insurance, contracts, bid bonds and performance bonds.
• Maintain Master Project Schedule and project logs; assist in change orders.
• Prepare Weekly Reports and assist with On Screen Takeoff drawings as needed.
• Interact with operations team and subcontractors; support document control.

Skills

Document control

Communication

Time management

Multitasking

Organizational skills

Tools

Timberline

Procore

DocuSign

Microsoft Office

Job description

Skyline is Building Better Together

Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout Illinois, California, and Washington. Skyline is 100% employee-owned, and has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years. We believe that we are “building better together.”

What’s in it for you?

The Project Coordinator provides support to improve operational processes and procedures; professionally and accurately coordinates project-related documents; establishes and maintains project files to ensure document control throughout the cycle of a project. This role is an integral position that offers great first hand experience in the construction industry. You will interact with all levels within the operations team and work on multiple fast paced projects throughout the course of a year.

Project Preparation and Set-Up

• Assist Project Team with preparation of bid documentation, as necessary.
• Plot and /or order and distribute plans.
• Prepare for Project Team review, all Subcontractors. Issue and track the execution of Subcontracts.
• Assist Project Team in setting up new job profiles in Timberline.
• Assist Project Team in preparing Subcontractor Lists.
• Assist Project Team in setting up Submittal Logs, Shop Drawings Logs, Drawing Logs, Request for Information (RFI) logs, Change Order Request and Change Order Logs, etc.
• Assist Project Team in preparing letters of intent/subcontracts/requests for insurance as needed.

Project Preparation and Close-Out

• Track insurance, contracts, bid bond and performance bonds.
• Assist Project Team in obtaining documents and preparing Close-Out binders for the projects.
• Assist Project Team in tracking Subcontractor / Vendor invoicing.

Project Management / Field Operations

• Coordinating project meetings and taking Minutes of Meeting for same.
• Assist with maintaining of Project Logs.
• Assist in the evaluation and validation of change orders.
• Assist in development and maintaining of Master Project Schedule.
• Assist with development of On Screen Takeoff (OST) drawings as required.
• Assist with preparation of Weekly Reports.
• Working knowledge of Microsoft Suite including Outlook, Word and Excel and able to create basic documents and spreadsheets.
• Familiarity with DocuSign.
• Willingness to learn database management, experience with Procore preferred.
• Excellent written and verbal communication skills.
• Previous experience working in an administrative or receptionist role preferred.
• Tenant Improvement Construction experience a plus.
• Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently.
• Careful attention to detail.
• Identify and prioritize tasks based on importance and deadlines.
• Must have outstanding time management; responsible for coordinating multiple large scale projects at once.
• Flexibility: ability to adapt to changes quickly with short notice.
• Must be able to multitask and establish priorities with an effective course of action.
• Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary.
• Have the ability to accomplish routine tasks.
• Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors.
• Problem solving: ability to use resources and gather information to effectively find a solution.
• Employee Stock Ownership Plan (ESOP)
• Discretionary Bonus Plan

Benefits

• Competitive Medical Insurance plan options, including an HSA plan with Company deductible contributions.
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Paid Vacation
• Life Insurance
• Flexible Spending Account (FSA)
• Gym reimbursement program
• Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)