Project Coordinator

S&C Electric Company; Chicago (IL); On-site; USD 74,000 - 98,000; Full time

Benefits offered by this job

Health benefits

Vacation time

Company ESOP

Job summary

S&C Electric Company is seeking a Project Coordinator for Tool Room operations in a manufacturing environment. You will coordinate tooling projects, manage administrative workflows, purchases, inventory, and departmental reporting to ensure timely progress.

You will collaborate with Tool Makers, Supervisors, Engineering, Production, Accounting, Sourcing, suppliers, and other stakeholders to maintain data accuracy, track progress, and drive continuous improvement in Tool Room efficiency and

Qualifications

• High school diploma or equivalent.
• Experience providing administrative, project, purchasing, inventory, or workflow support in a manufacturing environment.
• Ability to organize and prioritize multiple tooling jobs, requests, deadlines, and follow-up actions in a fast-paced environment.
• Ability to maintain accurate records, compile operational data, and prepare clear status reports and KPI updates.
• Working knowledge of purchasing, inventory control, supplier communication, and enterprise resource planning concepts.
• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Clear written and verbal communication skills for working with shop personnel, technical teams, requesters, suppliers, and leadership.
• Strong attention to detail, sound judgment, and a proactive approach to resolving documentation, material, and workflow issues.
• Ability to work independently while collaborating effectively across functions.

Responsibilities

• Tooling Request & Job Administration: Process, track, and close tooling requests, C.I. tickets, and capital and non-capital job orders, maintaining accurate documentation, approvals, routings, purchase order references, project hours, and closeout records.
• Project Planning, Tracking & Coordination: Develop and maintain project tracking sheets, milestone schedules, priorities, and status information for Tool Room work; monitor open actions, lead times, costs and risks, and elevate delays or constraints that may affect delivery.
• Cross-Functional Coordination: Serve as an administrative link among Tool Room leadership, team members, Tool and PPD Design, requesters, Accounting, Receiving, Global Sourcing, C.I. teams, and other stakeholders to move work from request through completion and pickup.
• Purchasing & Supplier Coordination: Coordinate purchasing activities by obtaining quotes and placing orders for materials, tooling, stock items, heat treatment, and services; maintain supplier acknowledgements and shipping information; initiate returns and new-supplier setup; and resolve order or invoice questions with suppliers and internal partners.
• Inventory & Asset Administration: Support inventory and asset management activities by maintaining item records, locations, min/max levels, pricing, and vendor information, while assisting with replenishment, cycle counts, labeling, and organization.
• Systems & Data Management: Enter and maintain accurate Tool Room information in Oracle, Limble, MOM, 3DX, SharePoint, spreadsheets, Tool Master Records, and related systems, including job status, inventory, asset, purchasing, shipping, and project-hour data.
• Performance Reporting & Operational Visibility: Compile and distribute KPI reports, including MER hours, on-time delivery, department safety matrix, and AIP delivery counts; analyze workflow data and identify overdue work, data gaps, and follow-up needs.
• Workflow & Process Improvement: Maintain standard work and quick-reference guides, strengthen consistent administrative processes, and recommend improvements that reduce delays, rework, waste, and variability in Tool Room workflow.
• 5S & Departmental Readiness: Lead Tool Room 5S administrative activities, including assessments, boards, cleaning and BLITZ rotations, normal condition documentation, audit records, and follow-up on departmental improvements.
• On-Site Operational Support: Provide responsive on-site support for general Tool Room questions, visitor and supplier coordination, calendars, receipts, shipping documents, and other administrative needs required for daily operations.
• Compliance: Understand and comply with applicable Company policies, rules, safety expectations, and recordkeeping requirements.

Skills

Project coordination

Administrative support

Purchasing

Inventory management

Data reporting

MS Office

Education

Associate degree in business administration or related field

Tools

Oracle ERP

Limble CMMS

SharePoint

3DX

Power BI

Job description

Job Description

As an S&C Electric team member, you’ll work on projects that have real-world impact. You’ll help transform the grid for resilient and reliable power worldwide. S&C has more than a 100-year history of innovation and has been 100% employee-owned since 2012. We continue this legacy as a trusted, forward-thinking leader in the electrical industry. You will advance a safer, more reliable, and more resilient electrical grid. Our products help the grid adapt to severe weather and transition to clean energy. We’re big enough to be a respected industry leader but small enough for you to impact our company directly. Our commitment gives you opportunities to impact on and off the job positively.

Hours

• 6:00 am – 2:30 pm (Mon-Fri) Onsite

Compensation

At S&C, we are dedicated to providing competitive and equitable compensation for all our team members, and we are committed to transparency in our pay practices. The estimated annual base salary range for this position is $73,920 - $97,885. Individual pay within this salary range is determined by several compensable factors, including performance, knowledge, job-related skills and experience, and relevant education or training. This role is also eligible for S&C’s annual incentive plan (AIP), subject to eligibility criteria.

Join Our Team as a Project Coordinator, Tool Room!

The Project Coordinator supports Tool Room operations by coordinating tooling projects, administrative workflows, purchasing activities, inventory processes, and departmental reporting within a manufacturing environment. This role manages tooling requests, job documentation, project tracking, supplier coordination, and systems data to ensure work is accurately prioritized, materials are available, records are maintained, and projects progress efficiently from request through completion.

Working closely with Tool Makers, Supervisors, Engineering, Production, Accounting, Sourcing, suppliers, and other stakeholders, the Project Coordinator facilitates communication, monitors project status, maintains operational data and performance metrics, and supports continuous improvement efforts that enhance Tool Room efficiency, organization, and operational readiness.

Key Responsibilities

• Tooling Request & Job Administration: Process, track, and close tooling requests, C.I. tickets, and capital and non-capital job orders, maintaining accurate documentation, approvals, routings, purchase order references, project hours, and closeout records.
• Project Planning, Tracking & Coordination: Develop and maintain project tracking sheets, milestone schedules, priorities, and status information for Tool Room work; monitor open actions, lead times, costs and risks, and elevate delays or constraints that may affect delivery.
• Cross-Functional Coordination: Serve as an administrative link among Tool Room leadership, team members, Tool and PPD Design, requesters, Accounting, Receiving, Global Sourcing, C.I. teams, and other stakeholders to move work from request through completion and pickup.
• Purchasing & Supplier Coordination: Coordinate purchasing activities by obtaining quotes and placing orders for materials, tooling, stock items, heat treatment, and services; maintain supplier acknowledgements and shipping information; initiate returns and new-supplier setup; and resolve order or invoice questions with suppliers and internal partners.
• Inventory & Asset Administration: Support inventory and asset management activities by maintaining item records, locations, min/max levels, pricing, and vendor information, while assisting with replenishment, cycle counts, labeling, and organization.
• Systems & Data Management: Enter and maintain accurate Tool Room information in Oracle, Limble, MOM, 3DX, SharePoint, spreadsheets, Tool Master Records, and related systems, including job status, inventory, asset, purchasing, shipping, and project-hour data.
• Performance Reporting & Operational Visibility: Compile and distribute KPI reports, including MER hours, on-time delivery, department safety matrix, and AIP delivery counts; analyze workflow data and identify overdue work, data gaps, and follow-up needs.
• Workflow & Process Improvement: Maintain standard work and quick-reference guides, strengthen consistent administrative processes, and recommend improvements that reduce delays, rework, waste, and variability in Tool Room workflow.
• 5S & Departmental Readiness: Lead Tool Room 5S administrative activities, including assessments, boards, cleaning and BLITZ rotations, normal condition documentation, audit records, and follow-up on departmental improvements.
• On-Site Operational Support: Provide responsive on-site support for general Tool Room questions, visitor and supplier coordination, calendars, receipts, shipping documents, and other administrative needs required for daily operations.
• Compliance: Understand and comply with applicable Company policies, rules, safety expectations, and recordkeeping requirements

What You’ll Need To Succeed

• High school diploma or equivalent.
• Experience providing administrative, project, purchasing, inventory, or workflow support in a manufacturing environment.
• Ability to organize and prioritize multiple tooling jobs, requests, deadlines, and follow-up actions in a fast-paced environment.
• Ability to maintain accurate records, compile operational data, and prepare clear status reports and KPI updates.
• Working knowledge of purchasing, inventory control, supplier communication, and enterprise resource planning concepts.
• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Clear written and verbal communication skills for working with shop personnel, technical teams, requesters, suppliers, and leadership.
• Strong attention to detail, sound judgment, and a proactive approach to resolving documentation, material, and workflow issues.
• Ability to work independently while collaborating effectively across functions.

Preferred

• Associate degree in business administration, project coordination, manufacturing, supply chain, or a related field, or equivalent experience.
• Project management, Lean, or continuous improvement certification.
• Familiarity with Oracle ERP, Limble CMMS, SharePoint, 3DX, Power BI, or similar manufacturing and reporting systems.
• Experience supporting tooling, machining, model shop, maintenance, engineering, or production operations.
• Knowledge of 5S, Lean manufacturing, standard work, and continuous improvement methods.

S&C Electric is committed to equal-opportunity employment. All employees and applicants will be considered without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. If you are an individual with a disability and need an accommodation to complete the application, please email us at [e-mail] .

About Us

In 1909, S&C Electric Company transformed the delivery of safe, reliable electricity with the invention of the Liquid Power Fuse. Today, as the world faces extreme weather events and the demand for electricity grows, S&C continues to innovate and advance the electrical grid, ensuring reliable and resilient power for homes, communities, and critical infrastructure around the world.

With a diverse, global workforce and core values around integrity, safety, and quality, S&C is a trusted industry leader and top workplace that offers meaningful careers to more than 3,500 team members. As a people-first organization, S&C is committed to fostering an inclusive and collaborative workplace where team members advance their careers through robust talent-development programs and involved leadership.

S&C’s deeply rooted belief diversity fosters greater creativity, innovation, and success guides the company to advance and sustain a diverse, equitable, and inclusive workplace culture.

S&C provides a comprehensive and competitive benefit package that includes the following (eligibility requirements apply):

• Health and Welfare Benefits: Medical & Prescription, Dental, Vision, Health Care and Dependent Care Flexible Spending Accounts, , Health Savings Account (HSA), Group Life Insurance, optional Supplemental Life and AD&D Insurance, Wellbeing Resources including Employee Assistance Program and Family Forming Benefits (i.e., Adoption and Fertility support)
• Leave Benefits: Vacation Time, Sick Time, Paid Holidays and Company Shutdown days, Short-Term Disability, Long-Term Disability, Other Leaves, Paid Parental Time and Military Leave

Retirement Benefits: 401(k) Retirement Savings and Employee Stock Ownership Plan (KSOP) offering traditional and Roth 401(k) options and an Employee Stock Ownership Plan (ESOP) component; KSOP participants can receive annual ESOP company contributions of over 11% of eligible earnings (3% Core, up to 3.5% Match, Variable Periodic).