Project Coordinator

University of Chicago; Chicago (IL); Hybrid; USD 65,000 - 80,000; Full time

Job summary

University of Chicago is seeking a Project Coordinator for ECHO-Chicago to promote the vision, develop curricula with faculty, and recruit providers. You will manage weekly telementoring sessions, provide tech support, and help evaluate impact with data reports.

You will also help prepare grant proposals, presentations, and curricular materials while coordinating with faculty, researchers, and community providers in a hybrid work setting.

Qualifications

• Minimum 2–5 years of work experience in related field.
• Master’s in public health, epidemiology, or health services research preferred.
• 4+ years in project coordination or management in public health or epidemiology.
• Experience developing CME educational materials.
• Proficiency with project management tools (Asana, Trello).
• Experience with web-based data tools (REDCap, SurveyMonkey, Google Forms).
• At least 2 years hosting and managing Zoom meetings with breakout rooms.

Responsibilities

• Lead task management for telementoring sessions and coordinate facilitators.
• Coordinate telementoring sessions and provide admin support.
• Provide technical assistance and manage communications with partners.
• Collect and manage project data from partner sites.
• Maintain attendance records, reminders, and session summaries.
• Promote milestones on social media to boost engagement.
• Assist with data collection, preliminary analysis, and reporting.

Skills

Project coordination

Data analysis

Communication

Grant writing

Zoom hosting

Education

Master’s degree in public health or related field

4 years in project coordination / management

Experience developing CME materials

Experience with project mgmt tools (Asana, Trello)

4+ years with web-based data tools (REDCap, Survey Monkey, Google Forms)

Tools

Asana

Trello

REDCap

Survey Monkey

Google Forms

Zoom

Job description

Department

BSD PED - Infectious Diseases - ECHO - Support

About the Department

The section of Pediatric Infectious Disease provides comprehensive inpatient and outpatient care for children suffering from a wide variety of infectious diseases. Infectious disease specialists are experts in diseases caused by bacteria, viruses, fungi, and parasites.This position will be with ECHO-Chicago. The Extension for Community Healthcare Outcomes Chicago (ECHO-Chicago) is an innovative workforce development model designed to “move knowledge, not patients” to strengthen delivery of community-based primary care so that patients receive theright care, at the right place, at the right time.ECHO leverages Zoom to bring together subject matter experts from academic medical centers or other specialty sites of care and community-based providers to engage in curriculum driven training andtelementoringthat focuses on building providers’ practical knowledge and skills in implementing evidence-based best practices.Specialtycare providers host seriescomprisedof6-18weeklysessions, delivered viazoom, designed to train primary care providers to manage complex chronic diseases and conditions.ECHO-Chicago’s series portfolio has spannednearly 50content areas, includingadolescent health, behavioral health integration, childhood adversity and trauma, complex diabetes,complex pediatric asthma,COVID-19, geriatrics, hepatitis C, maternal health, opioid use disorder, palliative care, pediatric ADHD and autism, pediatric issues in primary care and schools, resistant hypertension, serious mental illness, suicide prevention, weight management in children and adults, and women’s health. ECHO-Chicago is based in the Department of Pediatrics and works to address issues of healthcare access in adults and children living in underserved communities.

Job Summary

The Project Coordinator (PC) is responsible for promoting the ECHO-Chicago vision and implementing new and existing ECHO-Chicago series, including working with faculty from UCM and other academic medical centers to develop the curriculum, recruiting new providers, conducting evaluations, and managing weekly telementoring sessions. The PC also provides technical support for technology and connectivity, working to resolve issues and ensure we follow best practices. The PC will work with the Director of Operations to plan and implement research and evaluation to assess the impact and value of ECHO telementoring. They will be responsible for managing data, conducting preliminary analysis, and preparing data reports for ECHO-Chicago leadership. The PC will apply experience and skills to contribute to the development of grant and research proposals, the preparation of presentations, social media, curricular materials, and the operations of ECHO-Chicago sessions.

Responsibilities

• Responsible for task leadership and sub-task management for elementoringsessions, collaborate with facilitatorsto schedule sessions, and work withtheteam tofinalizeevaluation tools.
• Coordinatestelementoringsessions and provide pre- and post-session administrative support for program facilitators and community providers related to the thetelementoringsessions.
• Provides technicalassistanceto community providers for participation intelementoringsessions and manages communication with community partners and providers.
• Facilitates the collection and management of project related data from participating community partner sites.
• Provides administrative support including documentation of session attendance and activities, sending meeting reminders andsession’ssummaries,maintainingcalendars, and providing other logistical support to the ECHO-Chicago program.
• Assistswith promotingprogram milestones and activities on social media accounts to increase engagement.
• Helps collect qualitative feedback from participants.
• Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education:

• Master’s degree (MS, MPH) in public health, epidemiology, or health services research.

Experience:

• 4years in project coordination, planning, and/or managementinpublic health,epidemiology, humanor health services field.
• 4yearsworkingon developingeducational materialsfor CME purposes.
• At least1years with project management tools (e.g.Asana, Trello, etc.)
• At least4yearswith web-based data management tools (e.g.REDCap, Survey Monkey, Google Forms, etc.)
• At least2years hosting and managing Zoom meetings, including breakout. roomfacilitation, participantmanagement, screen sharing, polling, recording, and technical troubleshooting.

Preferred Competencies

• Self-motivated, deadline-oriented, collaborative, and thrives in fast-paced environment.
• Candidate must be flexible, comfortable with uncertainty, and able to effectively set own priorities and juggle several complex tasks at once.
• Commitment to community-based health, evidence of enthusiasm to work with andfacilitateparticipation of community partners (specifically physicians and mid-level providers at community FQHCs).
• Strong interpersonal and communications skills.
• Commitment to team-based approach to projects, and able to work with executive, clinical, and academic staffAble to learn and masternew technologyquickly.

Working Conditions

• Requiressome domestic travel.
• Hybrid environment allowing remote work and work with remote stakeholder.

Application Documents

• Resume (required)
• Cover letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$65,000.00 - $80,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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