Project Coordinator

Leapfrogbrands; Chicago (IL); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

PTO

Insurance

401k match

Summer Fridays

Job summary

Leapfrog Brands is seeking a Project Management Coordinator to join our PMO and coordinate Renovation projects from intake to completion. This entry-level role collaborates with cross-functional teams to keep timelines, deliverables, and risks visible.

You will use tools like SmartSheet and Basecamp, communicate status, and support quarterly Lessons Learned. A bachelor's degree and 1+ year experience in project coordination are expected; hybrid work with on-site in Lincoln Park 2 days a week.

Qualifications

• Bachelor's degree in Project Management, Business, Supply Chain, Marketing, Operations, or a related field.
• 1+ years of professional experience, including internships, project coordination, or other relevant experience.
• Strong organizational and time-management skills with excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Ability to proactively follow up with stakeholders and drive tasks toward completion.
• Thrives working in a cross-functional team environment.
• Ability to identify when information, decisions, or deliverables are missing and take appropriate action.
• Logical and creative problem-solving and analytical skills required.

Responsibilities

• Coordinate and manage assigned Renovation projects from initial project intake through completion.
• Serve as the primary project management point of contact for assigned Renovation projects, ensuring cross-functional partners understand project scope, responsibilities, and deadlines.
• Develop and maintain project timelines using SmartSheet, Basecamp, and other PMO tools.
• Facilitate project communication and provide clear, timely updates to stakeholders regarding project status, upcoming milestones, risks, and outstanding actions.
• Monitor project progress and proactively identify potential schedule risks, missing information, or outstanding decisions.
• Escalate issues and missed deadlines to the appropriate project stakeholders and PMO leadership when necessary.
• Manage the administrative intake process for new Renovation projects submitted through the Renovation Intake Form.
• Maintain PMIS trackers and ensure project information remains accurate and current.
• Support the preparation and coordination of quarterly PMO Lessons Learned meetings, including assisting in the preparation, organizing information, documenting key learnings during the meeting, and helping track follow-up actions.
• Assist with other PMO process improvement and administrative initiatives as assigned.

Skills

Organizational skills

Cross-functional teamwork

Communication

Proactive follow-up

Education

Bachelor's degree in Project Management, Business, or related field

Tools

SmartSheet

Basecamp

Job description

As one of the fastest-growing on-the-go drinkware companies in America, we've got a reputation for doing great things. Our vision is simple - bring delight to eating and drinking.

Delight is different to everyone. Whether it's the perfect cup of coffee, or a water bottle that helps you crush your workout, our mission is to make it look great, function perfectly and cost less than you'd expect.

Delivering on this promise takes extraordinary efforts and exceptional people. Through our teams' ingenuity and grit, we've created a place where the best ideas win, and they can come from anyone. Our culture combines the scrappy spirit of a startup with the perks of a market leader.

We believe the right way to design products starts and ends with two key ingredients: process + people. Process is the path that takes us from ideas to products that are on brand, on time and on budget. People are the secret sauce that adds ingenuity every step of the way.

Together, we navigate each day with optimism, curiosity, a healthy sense of humor and a strong allergy to the word "no." This desire for better, coupled with a deep understanding of consumers' daily lives, gets us to meaningful delight.

About the Role

The Project Management Coordinator is an entry-level position within the Project Management Office (PMO) primarily responsible for coordinating and overseeing a portfolio of Renovation projects while providing administrative and operational support to the broader PMO team. The Project Management Coordinator will work closely with cross-functional partners to establish project timelines, track deliverables, communicate project status, identify risks or delays, and ensure projects progress according to established deadlines. This position will support key PMO processes and administrative activities as needed. This is an ideal opportunity for someone early in their project management career who is highly organized, detail-oriented, proactive, and interested in developing cross-functional project management experience within a consumer products environment.

What You'll Do

• Coordinate and manage assigned Renovation projects from initial project intake through completion. These projects will include but are not limited to seasonal retailer endcap or display programs, new inline color refreshes, and/or multipack packaging development.
• Serve as the primary project management point of contact for assigned Renovation projects, ensuring cross-functional partners understand project scope, responsibilities, and deadlines.
• Develop and maintain project timelines using SmartSheet, Basecamp, and other PMO tools.
• Facilitate project communication and provide clear, timely updates to stakeholders regarding project status, upcoming milestones, risks, and outstanding actions.
• Monitor project progress and proactively identify potential schedule risks, missing information, or outstanding decisions.
• Escalate issues and missed deadlines to the appropriate project stakeholders and PMO leadership when necessary.
• Manage the administrative intake process for new Renovation projects submitted through the Renovation Intake Form.
• Maintain PMIS trackers and ensure project information remains accurate and current.
• Support the preparation and coordination of quarterly PMO Lessons Learned meetings, including assisting in the preparation, organizing information, documenting key learnings during the meeting, and helping track follow-up actions.
• Assist with other PMO process improvement and administrative initiatives as assigned.

Who You Are

• Bachelor's degree in Project Management, Business, Supply Chain, Marketing, Operations, or a related field; equivalent relevant experience may be considered.
• 1+ years of professional experience, including internships, project coordination, or other relevant experience.
• Strong organizational and time-management skills with excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Ability to proactively follow up with stakeholders and drive tasks toward completion.
• Thrives working in a cross-functional team environment.
• Ability to identify when information, decisions, or deliverables are missing and take appropriate action.
• Logical and creative problem-solving and analytical skills required.
• Possesses influencing skills (leads by example, clearly articulates business cases and interpretation of cause-effect impact).
• Experience with project management tools such as SmartSheet, Basecamp or similar platforms preferred but not required
• Experience working in a consumer products, retail, or customer-focused environment preferred but not required

Benefits at Leapfrog

• 15 days Paid Time Off your first year, and an additional day each year thereafter (up to 25 days), as well as company paid sick days, holidays and parental leave options
• Medical, dental, and vision insurance as well as commuter benefits and additional voluntary benefits
• Annual bonus payouts for all salaried employees, and up to a 5% 401k match with no vesting period
• Summer Fridays - from Memorial Day to Labor Day enjoy half days every Friday

Learn more about life at Leapfrog and our benefits by visiting us at www.leapfrogbrands.com

Leapfrog is currently operating under a hybrid work model, and this position will report on site to our Lincoln Park office at least 2 days per week. Additional ad-hoc in office days may be required based on business needs. Please do not apply if you are not comfortable with a hybrid work model.

Salary Band

Please note: Most candidates can expect to be positioned within the low to mid-range of the designated compensation band. This approach is designed to set realistic expectations while providing employees with the opportunity for growth and development within their roles. Placement toward the higher end of the band may be considered based on relevant experience, specialized skills, and other qualifications.

Leapfrog Brands is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Please note, we are unable to offer sponsorship or relocation for this position, and all new hires will be required to verify their employment eligibility through the DHS E-Verify program.

In accordance with the Illinois Human Rights Act as amended effective January 1, 2026, Leapfrog does not use artificial intelligence (AI) to screen job applicants, evaluate candidate qualifications, or make hiring, promotion, or other employment-related decisions. All recruitment and hiring decisions are made by our human recruiting and hiring teams.