Project Coordinator

Takeda; Boston (MA); Hybrid; USD 58,400 - 91,740; Full time

Job summary

Takeda in Cambridge, MA seeks a Project Coordinator to facilitate RDGM-DDT operations, manage on-site logistics for events, and provide project management support for culture initiatives.

The role requires 5–8 years admin/ops, pharma/biotech experience preferred, strong communication, and proficiency with SharePoint, Teams, and MS Office; hybrid work arrangement.

Qualifications

• 5–8 years of administrative, business operations, or project coordination experience.
• Experience as an executive or administrative assistant transitioning to operations is a plus.
• Pharma/biotech or the related processes familiarity preferred.

Responsibilities

• Coordinate on-site logistics for RDGM-DDT events, including room setup, catering, access, and AV readiness.
• Provide project management support for culture initiatives, tracking milestones and action items.
• Develop training materials and maintain MS Teams and SharePoint systems for operations information.
• Welcome new hires and coordinate onboarding experiences, workspace readiness, and IT requests.

Skills

Project coordination

Communication

Cross-functional collaboration

Ambiguity management

Stakeholder management

Tools

SharePoint

Microsoft Teams

Microsoft Office

Job description

• The Project Coordinator will facilitate and manage business operations and non-portfolio priorities for R&D and Global Medical DD&T (RDGM-DDT),such asculture initiatives, business initiatives including supporting process and operational excellence,department training coordination,and employee onboarding. They will provideoverall coordination, project management support, and on-sitelogisticswithin a cross-functionalmatrix environment.The Project Coordinator is key tostrengtheningthe culture and engagement of the function--bringingpeople together, drivingsmooth and frictionless processes thatbuildconnection, and fostera strong senseof community across RDGM-DDT. This role is well suited to an experienced executive or administrative professional looking to grow into a project coordination and operations role.
• Independently drive on-site logistics coordination for RDGM-DDT events and key face-to-face meetings – including room planning and setup, catering coordination, visitor access and welcome, AV and technology readiness, and serving as the on-site point of contact – to deliver a seamless, welcoming event experience from planning through on-site execution that brings colleagues together and reinforces a positive, connected team culture
• Provide project management support for designated business & culture initiatives, including tracking of milestones, follow up on action items, facilitation of cross-workstream communication, and proactive outreach to project teams toidentifyand address project needs
• Enable maturation and execution of keyRDGM-DDT processesthrough project management supportfor operational excellence and process designworkstreams,includingcollating of key metrics, maintenance of process artifactsincluding DAIframework,andcoordination of cross-functional stakeholder working sessionsand tracking action items and milestones
• Serve as training coordinator forRDGM-DDT, including managing the training curriculumbycoordinating with RDGM-DDT and cross-functional stakeholders on requirementsand monitoringtraining compliance
• Develop andmaintainmaterials and MS Teams and SharePoint-based systems for managing RDGM-DDT operations-associated informationsuch asorganizationcharts, headcount tracking, and distribution lists. Keep team sites and information platforms current by posting materials and updates
• Coordinate the employee onboarding experience, with emphasis on the in-person first-day journey, including first-day access and workspace readiness, technology and other resource requests, welcome announcements, and other new hire checklist items
• Experience
• 5-8 years of administrative, business operations, or project coordination experience, with exceptional project management skills; experience as an executive or administrative assistant growing into an operations or coordination role is well suited to this position
• 2 years experience in pharmaceuticals, biotechnology, or technology preferred, or evidence of familiarity with relevant processes, workflows, and terminology
• Experience with Takeda’s processes would be highly desirable
• Skills
• Demonstrates initiative and works effectively both independently and collaboratively, adapting to changing priorities.
• Builds respectful working relationships and communicates effectively with colleagues across organizational levels and cultures.
• Communicates information clearly and professionally in writing and verbally.
• Develops and maintains SharePoint and Microsoft Teams sites; proficient in Microsoft Office applications.
• Organizes work carefully, maintaining accuracy and attention to detail.
• Prioritizes and manages multiple activities of varying complexity.
• Applies problem-solving and troubleshooting skills in a collaborative, cross-functional environment.
• Handles confidential information with discretion.
• Understands matrixed organizations and supports an inclusive, collaborative team culture and employee engagement.
• MORE ABOUT US
• At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
• We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
• This position is currently classified as "Hybrid" in accordance with Takeda's Hybrid and Remote Work policy.
• #LI-HYBRID
• Takeda Compensation and Benefits Summary
• We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
• For Location:
• Cambridge, MA
• U.S. Base Salary Range:
• $58,400.00 - $91,740.00
• The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.
• U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
• EEO Statement
• Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
• Locations
• Cambridge, MA
• Worker Type
• Employee
• Worker Sub-Type
• Regular
• Time Type
• Full time
• Job Exempt
• YesIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.