Project Coordinator

American Heart Association; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement with employer match

Employee wellness program

Paid time off and holidays

Tuition assistance

Job summary

The American Heart Association is seeking a Project Coordinator in its Quality, Outcome Research, & Analytics (QORA) department. This full-time, benefits-eligible, grant-funded role can be home-based as funding permits.

The position supports day-to-day operations, documentation, and cross-functional collaboration to advance research and measurement development. Ideal candidates have at least three years of administrative or project coordination experience, strong communication skills, and

Qualifications

• Minimum of three (3) years of administrative and/or project coordination experience.
• Ability to manage multiple projects and meet timelines.
• Strong data management and clerical skills.
• Excellent verbal and written communication.
• Experience coordinating meetings across multiple stakeholder groups.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling meetings, capturing notes, tracking follow-up actions.
• Develop, input, and maintain information in project tracking systems and SharePoint.
• Handle invoices, budgets, and grant administration tasks.
• Support virtual meeting logistics and technology setup.
• Serve as primary point of contact for project participants and partners.
• Prepare project documentation, status reports, dashboards, and updates.
• Assist with development of program materials and resources.
• Coordinate timelines, deliverables, and schedules for research and measure development.

Skills

Administrative experience

Project coordination

Meeting scheduling

Communication skills

Multi-tasking

Data management

Education

Bachelor's degree in health sciences or related field

Tools

Microsoft Office Suite

SharePoint

Project management software

Job description

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcome Research, & Analytics (QORA) department!

This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire April 1, 2027 with the possibility of extension. This position can be home-based. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-functional meetings, managing agendas, capturing notes and action items, tracking follow-up activities, coordinating materials, and maintaining project documentation.
• Develop, input, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms.
• Handle administrative and financial tasks, including processing invoices, tracking budgets and expenses, and supporting contract and grant administration activities.
• Support virtual meeting logistics and technology setup.
• Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications, responding to inquiries, and assisting with onboarding activities.
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines.
• Assist with the development and dissemination of program materials, templates, reports, and resources.
• Coordinate project timelines, deliverables, and meeting schedules to support successful execution of research and measure development activities.

Qualifications

• High School Diploma or equivalent.
• Minimum of three (3) years of relevant experience that includes administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups.

Preferred experience and skills

• Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field.
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects.
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners.
• Knowledge of basic data tracking, reporting, or research support processes.

Proficiency Requirement

• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint. Experience working with project management, database, or collaboration systems is a plus.

Compensation & Benefits

The expected pay range will be $20.51 per hour to $25.64 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people.

• Compensation – Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

Location: US-TX-Dallas

Position Type: Full Time