Project Coordinator

bentonvillear; Bentonville (AR); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Bentonville is seeking an administrative professional to coordinate project submittals, reviews, and inspections for the Water Utilities department. You will manage records, budget inputs, and reporting, supporting engineers and city staff.

Responsibilities include document control, handling clerical duties, coordinating purchases, and maintaining files and department websites while ensuring accuracy and compliance with city policies.

Qualifications

• High school diploma or GED with five years of related experience or an equivalent combination of education and experience.
• Ability to read and interpret procedures and write routine reports and correspondence.
• Strong attention to detail and organizational skills.

Responsibilities

• Coordinate and document project submittals, reviews, and inspections for Water Utilities projects.
• Maintain accuracy of records, reports, and budgets; assist staff engineers as needed.
• Perform clerical, administrative, and receptionist tasks; support department websites and file systems.
• Coordinate purchasing and payment processing for department accounts and capital projects.
• Ensure compliance with city policies and procedures; act as point of contact for citizens and departments.

Skills

Reading & writing

Oral communication

Mathematical abilities

Problem solving

Education

High School Diploma / GED + 5 years related experience

Tools

Microsoft Project

Spreadsheets

Word Processing

Databases

Job description

Safety Status: Safety Sensitive

SUMMARY

Coordinates project and permit submittal, review, and inspections. Manages database accuracy and reporting including plan/permit review and work order software. Provides general administrative, clerical, and receptionist duties to the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. Other duties may be assigned.

Must be familiar with all the City of Bentonville’s policies, procedures, and specifications for residential and commercial development.

Works under the general supervision and guidance of the Technical Services Assistant Manager – Capital.

Works with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.

Coordinates the purchasing and payment processing for several internal department accounts for general and office supplies, as well as capital projects.

Ensures the accountability and accuracy of department clerical and administrative processes.

Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Maintains related files and team websites.

This position will coordinate and help document all inspections of all Water Utilities’ projects.

Assists in the preparation of the departmental operating budget and may advise department head on expenditures and budget control matters.

Records and maintains files and information concerning all water utility projects.

Assists the staff engineer with managing private development projects.

Collects, refunds, and maintains all records for fees, guarantees, and bonds related to public improvement projects.

Acts as the point of contact for citizens, customers, and city departments for the water utilities department.

Process and maintain all ARDOT reimbursements associated with capital improvement projects.

Utilize computer software to manage construction projects such as Microsoft project, spreadsheets, word processing and databases. Assists staff in resolving software operations problems. Research, analyze and compile data from a variety of sources.

Performs other duties as required.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED) and five (5) years related experience and/or training, or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Driver’s License
• Ability to obtain a Water Distribution License.
• Ability to obtain a Wastewater Class License

PHYSICAL DEMANDS

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; and vibration. The noise level in the work environment is usually moderate.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.