Project Coordinator

CBX Solutions, LLC; Bedford (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Prescription coverage

Life insurance

401(k) match

Paid time off

Mentorship program

CBX University

In-house training

Job summary

CBX Solutions, LLC is seeking a Project Coordinator to support the Project Management team with coordination, reporting, and order tracking across the US, Canada, and Puerto Rico. The role involves preparing quotes, managing communications with contractors and field technicians, and ensuring timely order status updates.

The ideal candidate will have strong Microsoft Office skills, excellent organization, and the ability to multi-task in a fast-paced office environment.

Qualifications

• Proficient in Microsoft Office products (Excel, Word, Outlook).
• Strong time management and organizational abilities.
• Detail oriented with good math and coordination skills.
• Clear verbal and written communication; able to multi-task.

Responsibilities

• Assist project management to coordinate and communicate to meet construction schedules.
• Prepare and submit quotes and work orders; process architectural revisions.
• Communicate with contractors, customers, and field staff; provide timely status reports.
• Follow-up in writing (email) and timely phone responses.
• Coordinate orders across US, Canada, and Puerto Rico; monitor shipments.

Skills

Time management

Organizational skills

Detail oriented

Mathematical skills

Verbal and written communication

Multi-tasking

Blueprint reading

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Build Your Career Where You Matter

Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?

We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

The Project Coordinator works closely with the Project Management team, and provides basic customer service, organization, inside support, preparation of standard reporting, tracking all orders to ensure they are current and in good standing.

Essential Functions

• Assist project management team in coordination and communication in a timely manner in order to meet the construction schedule
• Prepare and submit quotes and work orders to customers and technicians within the agreed upon timeframe. Including, the ability to perform a construction take off from blue prints, and process Architectural revisions and bulletins (As Required By Account)
• Communicate effectively through verbal and written communication to General Contractors, Customers, and Field Technicians and to Internal Departments regarding the status of orders. Prepares timely update reports for management, customers as needed.
• Follow-up correspondence in writing (email primarily)
• Responsive to returning phone calls in a timely manner
• Communicate with factories and suppliers
• Monitor orders, and provide tracking for shipments.
• Prepare direct entry sales orders
• Coordinate project submittal process-product data sheets, samples, schedules, etc.
• Provide close-out documents as required
• Ability to resolve project issues quickly and efficiently and communicates not only the problem but also a resolution to all required parties. If unable to find an acceptable solution will elevate to the Project Manager / Team Lead.
• Coordinate orders across the US, Canada and Puerto Rico.
• Displays working product knowledge of materials: Doors, Frames, Door Hardware.

Minimum Qualifications

• Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook
• Functional and working knowledge of computers
• Must pass pre-employment background check and drug screen

Knowledge, Skills And Abilities

• Effective time management and organizational skills
• Detail oriented
• Good mathematical skills
• Effective communication skills both verbal and in writing
• Self-motivated and proactive with ability to multi-task
• Blue print reading and specification interpretation preferred Construction Engineering, Construction Management, Construction Technology, or equivalent experience a plus

Physical Demands

Must be able to lift up to 50 lbs.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

CBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans.