Project Coordinator

Talentify; Bakersfield (CA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Savings Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Talentify in Bakersfield, CA seeks a Project Coordination Specialist blending accounting support with hands-on project coordination in a manufacturing and construction environment. You will handle AP/AR, manage project documentation, and collaborate with operations, production, vendors, and customers.

This role requires 1+ year in AP/AR, strong Excel skills, PO processing, and attention to detail. You will create invoices, reconcile accounts, support procurement, and help keep projects on

Qualifications

• 1+ year experience in accounts payable and receivable.
• Proficiency with invoice processing and applying customer payments.
• Strong Excel skills for reporting and data analysis.
• Experience creating purchase orders and processing vendor invoices.
• Knowledge of basic accounting principles and reconciliations.
• Excellent organizational skills with ability to manage multiple tasks.
• Strong written and verbal communication with internal and external partners.
• Attention to detail and accuracy in financial records.
• Ability to multitask and work independently.

Responsibilities

• Process accounts payable invoices accurately and ensure timely payment to vendors.
• Generate customer invoices and manage accounts receivable activities from billing through collection.
• Monitor outstanding customer balances and assist with collection efforts to maintain healthy cash flow.
• Apply customer payments and maintain accurate, up-to-date accounting records.
• Reconcile vendor statements and customer accounts to resolve discrepancies and ensure data integrity.
• Create and manage purchase orders, coordinating with relevant teams to support procurement needs.
• Maintain project files and documentation, ensuring proper document control and organization.
• Coordinate with operations, production, vendors, and customers to support effective project execution.
• Assist with data entry, reporting, and recordkeeping for accounting and project-related activities.
• Support scheduling, administrative tasks, and general office operations as needed.
• Prepare spreadsheets, reports, and other business documentation using Microsoft Excel.
• Provide exceptional customer service to internal stakeholders and external vendors and customers.

Skills

Accounts payable

Accounts receivable

Excel

Purchase orders

Vendor invoices

Reconciliations

Document control

Data entry

Multitasking

Communication

Education

Tools

ERP systems

Accounting software

Job description

Job Title: Project Coordination Specialist

Job Description

This role combines accounting support with project coordination to ensure accurate financial processing and smooth execution of projects within a dynamic manufacturing and construction-focused environment. You will handle accounts payable and receivable activities, maintain project documentation, and collaborate closely with operations, production, vendors, and customers.

Responsibilities

• Process accounts payable invoices accurately and ensure timely payment to vendors.
• Generate customer invoices and manage accounts receivable activities from billing through collection.
• Monitor outstanding customer balances and assist with collection efforts to maintain healthy cash flow.
• Apply customer payments and maintain accurate, up-to-date accounting records.
• Reconcile vendor statements and customer accounts to resolve discrepancies and ensure data integrity.
• Create and manage purchase orders, coordinating with relevant teams to support procurement needs.
• Maintain project files and documentation, ensuring proper document control and organization.
• Coordinate with operations, production, vendors, and customers to support effective project execution.
• Assist with data entry, reporting, and recordkeeping for accounting and project-related activities.
• Support scheduling, administrative tasks, and general office operations as needed.
• Prepare spreadsheets, reports, and other business documentation using Microsoft Excel.
• Provide exceptional customer service to internal stakeholders and external vendors and customers.

Essential Skills

• Minimum 1+ years of experience in Accounts Payable and Accounts Receivable.
• Proficiency in invoice processing and applying customer payments.
• Strong Microsoft Excel skills for spreadsheets, reporting, and data analysis.
• Experience processing purchase orders and vendor invoices.
• Knowledge of basic accounting principles and reconciliations.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills for interaction with internal teams and external partners.
• High attention to detail and accuracy in financial and project documentation.
• Ability to multitask and work independently with minimal supervision.

Additional Skills & Qualifications

• Experience in construction, manufacturing, industrial, or related industries is preferred.
• Experience in construction administration or project coordination is beneficial.
• Experience with ERP systems or accounting software is preferred.
• Proficiency with Microsoft Office, including Excel and other applications.
• Customer service mindset with the ability to build positive relationships with vendors and customers.

Why Work Here?

You will join a growing, well-established organization in the precast concrete sector that offers a stable, long-term career path with clear advancement opportunities. The role provides hands‑on exposure to both accounting and project coordination, allowing you to broaden your skills and experience. You will work in a collaborative team environment with direct interaction across multiple departments and contribute to projects that support critical infrastructure and construction initiatives in California.

Work Environment

The position is based in an office located within an active manufacturing facility, offering close proximity to production and operations teams. You will work in a fast‑paced setting that supports production, operations, and project teams, with a team‑oriented culture and strong communication between departments. The schedule follows standard Monday–Friday hours, with occasional flexibility based on business needs.

Job Type & Location

This is a Contract to Hire position based out of Bakersfield, CA.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bakersfield,CA.

Application Deadline

This position is anticipated to close on Sep 3, 2026.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.