Project Coordination Administrator II

Jack Henry; Charlotte (NC); Hybrid; USD 38,650 - 70,000; Full time

Benefits offered by this job

Outstanding benefit programs

Culture of innovation and support

Job summary

A tech solutions company is seeking a Project Coordination Administrator in Charlotte, NC. The role involves managing project schedules, ensuring effective communication among stakeholders, and supporting teams through organization and resource management. Ideal candidates will have at least 18 months of experience in project coordination or administrative support. This is a hybrid role, offering flexibility with in-office requirements. A passion for teamwork and excellent organizational skills are essential for success in this position.

Qualifications

• Minimum of 18 months of experience in project coordination or related fields.
• Ability to travel up to 5% for meetings and training.

Responsibilities

• Maintain detailed project schedules and monitor progress.
• Assist in developing project status updates.
• Manage project folders and organize documentation.
• Coordinate meetings and travel arrangements.

Skills

Project coordination

Team leadership

Administrative support

Excellent communication

Job description

At Jack Henry, we deliver technology solutions that are digitally transforming and empowering community banks and credit unions to provide enhanced and streamlined user experiences to their customers and members. Our best-in‑class products are just the start as we lay the groundwork for the future of digital banking and payments. We hope you’ll join us. We can’t do it without you.

A Project Coordination Administrator supports the successful execution of software development projects by scheduling resources, tracking scope, and monitoring progress from initiation through completion. This role maintains detailed project schedules that outline essential tasks and milestones, adjusting plans and resource assignments as project needs evolve.

The administrator assists in preparing clear and effective status updates to ensure stakeholders remain informed, while also providing regular progress reports to resource managers. They manage implementation and resource availability calendars, create project folders, and set up projects within information management systems to maintain organized and accessible documentation. Additionally, the role supports billing activities and other administrative processes tied to project operations. Coordinating meetings, arranging travel, and preparing expense reports are also key responsibilities that help keep project teams aligned and moving forward smoothly.

This position is a hybrid role requiring at least 2 days per week in any of the following office locations: Allen, TX, Birmingham, AL, Cedar Falls, IA, Charlotte, NC, Lenexa, KS, Louisville, KY, Monett, MO and or Springfield, MO.

The target salary range for this position is $38,650 – $70,000, based on experience and location.

What you’ll be responsible for:

• Maintains detailed project schedule that includes standard tasks and milestones necessary to complete software development projects.
• Monitors project scope and progress to adjust project plans and resource assignments as needed.
• Assists with development of effective project status updates to ensure that progress is successfully monitored.
• Monitors progress of projects and provides status updates to resource managers.
• Creates, updates and maintains implementation and resource availability calendars.
• Creates project folders and establishes projects in information management systems.
• Assists with billing and other administrative processes associated with projects.
• Coordinate meetings, including travel arrangements and expense reports.
• May perform other duties as assigned.

What you’ll need to have:

• Minimum of 18 months combination of experience in the following categories: project coordinator, team lead, operational support, administrative assistant / coordinator.
• Ability to travel up to 5% to attend Jack Henry meetings, trainings, and/or professional conferences.

What would be nice for you to have:

• Banking experience.

If you got this far, we hope you’re feeling excited about this opportunity. Even if you don’t feel you meet every single requirement on this positing, we still encourage you to apply. We’re eager to meet motivated people who align with Jack Henry’s mission and can contribute to our company in a variety of ways.

Why Jack Henry?

At Jack Henry, we pride ourselves through our motto of, “Do the right thing, do whatever it takes, and have fun.” We recognize the value of our associates and believe much of our company’s strength and success depends on their well‑being.

We demonstrate our commitment by offering outstanding benefit programs to ensure the physical, mental & financial well‑being of our people is always met.

Culture of Commitment

Ask our associates why they love Jack Henry, and many will tell you it is because our culture is exceptional. We do great things together. Rising to meet challenges and seeking opportunities is part of who we are as an organization. Our culture has helped us stay strong through challenging times and we credit our dedicated associates for our success. Visit our Corporate Responsibility site to learn more about our culture and commitment to our people, customers, community, environment, and shareholders.

At Jack Henry, we know we are better together. We value, respect, and protect the uniqueness each of us brings. Innovation flourishes by including all voices and makes our business - and our society - stronger. Jack Henry is an equal opportunity employer and we are committed to providing equal opportunity in all of our employment practices, including selection, hiring, performance management, promotion, transfer, compensation, benefits, education, training, social, and recreational activities to all persons regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, genetic information, pregnancy, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, and military and veteran status, or any other protected status protected by local, state or federal law.

No one will be subject to, and Jack Henry prohibits, any form of discipline, reprisal, intimidation, or retaliation for good faith reports or complaints of discrimination of any kind, pursuing any discrimination claim, or cooperating in related investigations.

Requests for full corporate job descriptions may be requested through the interview process at any time.