Project Coord

City of Austin; United States; On-site; USD 45,000 - 57,000; Full time

Job summary

City of Austin seeks a Project Coordinator to support the Construction Coordination Office. You will coordinate engineering-related activities, manage project budgets, and ensure regulatory compliance across diverse city projects.

Ideal candidates have a related bachelor's degree and 3 years' experience in construction, engineering, or architecture, with strong skills in GIS tools and project scheduling software. On-site work in Austin, TX.

Qualifications

• Bachelor’s degree in a related field with 3 years of construction/engineering/architecture experience.
• Experience may substitute education up to 4 years.
• May require valid Texas driver license.

Responsibilities

• Coordinate project/ program information with internal and external stakeholders.
• Support development and monitoring of budgets for projects or programs.
• Assist in long-range planning and routine projects with standard engineering methods.
• Contribute to development/implementation of policies and procedures.
• Review permits and ensure compliance with city/regulatory requirements.
• Coordinate contracts, change orders, and related documentation.
• Schedule activities and coordinate with multiple stakeholders and teams.

Skills

Project coordination

Budgeting

Communication

Team collaboration

Education

Bachelor’s degree (related field)

Tools

Power BI

Experience Builder

Microsoft Project

Bluebeam Revu

Smartsheets

Job description

About This Position

About Us! Austin Transportation and Public Works (ATPW) is a highly reliable organization that builds and maintains infrastructure for our community. Our vision is for Austin to be the model for safe, reliable, and sustainable transportation. We value safety, unity, reliability, accountability, integrity, community, and employee fulfillment.

Job Description

Purpose: Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions and Responsibilities

• Communicates project and/or program information to internal and external customers.
• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
• Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
• Develops, maintains, and improves City of Austin design and construction standards.
• Provides technical advice and assistance.

Supervisor and/or Leadership Exercised

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of budget policies and principles.
• Knowledge of contract management principles, methods, and practices.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
• Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications

Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years.

Licenses and Certifications Required

May require a valid Texas driver license.

Preferred Qualifications

• Knowledge and experience in understanding, interpreting and reading traffic control plans.
• Experience working with GIS, processing data using data processing applications like Experience Builder, Power BI tools etc.
• Experience working with project scheduling tools like Microsoft project, Revu, Smart Sheets etc.

Notes to Candidate

The position of project coordinator for the construction coordination office is needed to aid in coordination of construction projects happening around the city and on specifically identified critical corridors. Construction coordination for all these projects is necessary to ensure that space is used effectively and optimally and to ensure that information is shared effectively with all the stakeholders, including the general public.

The position of construction coordinator will help in:

• Screening records to identify and locate construction permits within COA ROW.
• Processing lane closure information and distributing the information to different consumers.
• Working with other departments in managing construction data, schedules and construction traffic control plans.
• Attending construction meetings for different projects and representing COA in those meetings.
• Tracking critical construction activities and keeping all the stakeholders updated on the progress of those projects.

They will also assist the engineer as well as the assistant director in disseminating information to various consumers, organize and schedule meetings, coordinate with Information Technology teams in creating GIS tools to assist in recording, processing, storing, and communicating different information to different users.

Pay Rate

$32.96 - $41.20

Location

5202 E Ben White Blvd, Austin, TX 78741

Hours

Monday - Friday 8:00am to 5:00pm. Hours may vary depending on departmental needs and initiatives.

Essential Employee

This position is considered an “Essential” role and is essential to the operations of the City based on the preparation, response, and recovery phase of extraordinary situations or emergency conditions.

As an employee that has been designated as “Essential” the expectation will be to work at a designated work site during declared extraordinary situations or emergency conditions to serve the community.

Essential Employees during emergencies play a role in ensuring the public health, safety, and welfare of our community and ensuring City operations continue.

Office Location Notes

Office location is subject to change based on department needs and programs.

Remote Operation Note

PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology

Austin Transportation and Public Works uses the communication platform, Microsoft Teams, to conduct virtual interviews.

Join the City of Austin Team

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation’s most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.