Project Controls Specialist I #26-23960

Us Tech Solutions; Gary (IN); On-site; USD 70,000 - 90,000; Full time

Job summary

US Tech Solutions in Gary, IN is seeking a Project Controls Analyst for an 18-month contract to manage cost databases, budgets, and forecasts. You will track expenditures, prepare variance reports, and support project managers and controls leadership.

You will maintain commitment logs, reconcile invoices, and monitor budget risks. The role includes preparing cost dashboards and exploring AI-enabled tools for improved reporting and data quality.

Qualifications

• 2-4 years of experience in project controls or cost control in a capital project or industrial environment.
• Proficiency in Microsoft Excel, including pivot tables, cost tracking workbooks, and financial reporting.
• Exposure to budgeting, commitments, forecasting, variance analysis, and change management.
• Familiarity with capital project processes and terminology (AFEs, POs, stage gates, change orders) preferred.
• Experience with project controls or financial management software (e.g., Primavera P6, SAP, Oracle) is a plus but not required.

Responsibilities

• Maintain project cost databases, budget logs, and control accounts across assigned capital projects.
• Track actual expenditures against approved budgets; prepare periodic variance reports with explanations for cost deviations.
• Support preparation of cost status reports for Project Managers and the Project Controls Manager.
• Flag emerging cost trends, anomalies, and budget risks for timely escalation.
• Maintain commitment logs tracking purchase orders, subcontracts, and AFEs across projects.
• Process and reconcile vendor invoices against PO commitments; coordinate with procurement and accounts payable to resolve discrepancies.
• Maintain accurate records of committed, invoiced, and remaining balances across cost structures.
• Support project cost close-out activities, including final invoice reconciliation and budget variance documentation.
• Assist in developing monthly cash flow forecasts by project and update forecasts as conditions change.
• Support change order cost documentation, including quantity take-offs and budget transfer requests.
• Prepare routine cost reports and dashboards using Excel and project controls tools.
• Assist evaluation of AI-enabled tools for cost control and reporting automation.

Skills

Excel pivot tables

Cost tracking

Forecasting

Variance analysis

Change management

Project controls software

Education

Associate degree or higher in Engineering/related field

Tools

Primavera P6

SAP

Oracle

Job description

Duration: 18 months Contract

Key Responsibilities

• Maintain project cost databases, budget logs, and control accounts across assigned capital projects.
• Track actual expenditures against approved budgets; prepare periodic variance reports with explanations for cost deviations.
• Support preparation of cost status reports for Project Managers and the Project Controls Manager.
• Flag emerging cost trends, anomalies, and budget risks for timely escalation.

Budget Tracking & Variance Reporting

• Maintain project cost databases, budget logs, and control accounts across assigned capital projects.
• Track actual expenditures against approved budgets; prepare periodic variance reports with explanations for cost deviations.
• Support preparation of cost status reports for Project Managers and the Project Controls Manager.
• Flag emerging cost trends, anomalies, and budget risks for timely escalation.

Commitment & Invoice Tracking

• Maintain commitment logs tracking purchase orders, subcontracts, and authorizations for expenditure (AFEs) across assigned projects.
• Process and reconcile vendor invoices against PO commitments; coordinate with procurement and accounts payable to resolve discrepancies.
• Maintain accurate and up-to-date records of committed, invoiced, and remaining balances across project cost structures.
• Support project cost close-out activities, including final invoice reconciliation and budget variance documentation.

Cash Flow Forecasting

• Assist in developing and maintaining monthly cash flow forecasts by project, working from approved budgets, commitment schedules, and anticipated invoice timing.
• Update forecasts as project conditions, vendor schedules, or scope changes occur; document and communicate updates to the Project Controls Manager.
• Support portfolio-level cash flow consolidation and reporting as directed.

Change Order & Change Management Support

• Assist Project Managers in tracking potential changes, pending change orders, and approved scope changes affecting project cost.
• Maintain change logs and ensure cost impacts are reflected accurately in project budgets and forecasts.
• Support preparation of change order cost documentation, including quantity take-offs, unit cost development, and budget transfer requests.
• Ensure change management records are complete, organized, and audit-ready.

Reporting & Documentation

• Prepare routine project cost reports, dashboards, and summaries using Excel and other project controls tools.
• Maintain organized project cost files, ensuring version control and document integrity across the portfolio.
• Support stage-gate review preparation by assembling cost and commitment data packages as directed.

AI Tool Support

• Support evaluation and adoption of AI-enabled tools for cost control functions such as reporting automation, variance analysis, and data quality checks.
• Participate in training and change management activities related to new tool implementation within the project controls group.

Qualifications

• 2-4 years of experience in project controls, project accounting, or cost control in a capital project or industrial environment.
• Demonstrated proficiency in Microsoft Excel, including pivot tables, cost tracking workbooks, and financial reporting.
• Exposure to cost control concepts: budgeting, commitments, forecasting, variance analysis, and change management.
• Familiarity with capital project processes and terminology (AFEs, POs, stage gates, change orders) preferred.
• Experience with project controls or financial management software (e.g., Primavera P6, SAP, Oracle, or similar) is a plus but not required.

Education:

• Associate degree or higher in Engineering Technology, Construction Management, Business, Accounting, Finance, or related field — or equivalent on-the-job experience in a capital project or industrial environment. A four-year degree is not required.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement

By applying, you acknowledge that AI-assisted tools may be used during hiring.

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