Project Controls Senior Coordinator - Project Farma

NAACPJobFinder; Raleigh (NC); On-site; USD 90,000 - 120,000; Full time

Job summary

Project Farma is seeking a driven, organized Project Controls Senior Coordinator in Raleigh, NC. The role focuses on PSA administration, project and regional management support, and cross-functional collaboration to ensure accurate reporting and timely invoicing.

You will manage multiple projects, maintain dashboards, assist with proposals, and provide backup for sales operations as needed. This is a fulltime on-site role requiring strong organizational skills.

Responsibilities

• PSA Administration: Set up and maintain projects in PSA, budgets, staffing plans, milestones, and timelines with Project Managers.
• Project Delivery Administration: Coordinate meetings, agendas, minutes, and track action items across concurrent projects.
• Regional Administration: Support regional reporting, staffing, scheduling, and consolidated status updates.
• Proposal Support: Assist with proposal formatting, templates, timelines, and boilerplate content.
• Sales Operations (Backup): Maintain Salesforce proficiency to cover for the primary sales operations resource.

Job description

# Project Controls Senior Coordinator - Project FarmaPerkinElmerRaleigh, NCOct 16, 2026Professional Services## Job DescriptionProject Farma's purpose is to **improve patient lives by accelerating the delivery of life-changing therapies.** We accomplish this through the successful execution of high-quality life sciences projects across the full project lifecycle. Project Farma (PF) team members collaborate with cross-functional teams to build trusted client relationships, deliver an exceptional customer experience, and contribute to business growth by identifying opportunities and applying data-driven insights to support project planning, cost, schedule, and performance management. The **Project Controls Senior Coordinator** serves to remove the administrative burden from Project and Regional Managers so they can stay focused on client delivery and business development. The role owns project and regional administration end to end for its assigned coverage area, utilizing Project Farma's PSA as its primary system of record and extends into proposal support and other administrative work as Regional Managers direct. This is a billable role and time will be tracked and coded against client engagements in line with Project Farma's billability guidelines. The Project Controls Senior Coordinator is expected to manage their own workload across multiple projects and Project Managers within the assigned region.**Key Responsibilities:** ## **PSA Administration**\\* Set up and maintain projects within Project Farma's PSA platform, including budgets, staffing plans, milestones, and timelines, in coordination with assigned Project Managers.\\* Monitor timesheet entry and approval, project financials, and utilization data; flag discrepancies to Project Managers and Regional Managers before they affect billing or reporting.\\* Maintain PSA reporting and dashboards used for project status, regional performance, and portfolio reviews.\\* Serve as the first point of contact for Project Managers on questions pertaining to the PSA, and train new Project Managers on regional best practices.\\* Prepare monthly client accruals in coordination with Project Managers and Finance.\\* Create draft invoices for Project Manager review and approval prior to client submission. ## **Project Delivery Administration**\\* Coordinate project meetings, agendas, and minutes, and track open action items to closure across multiple concurrent projects.\\* Maintain project documentation, filing, and deliverable tracking in accordance with Project Farma and client requirements.\\* Prepare and distribute project status reports, client-ready materials, and internal updates on behalf of Project Managers.\\* Support project close-out administration, including final documentation, financial reconciliation, and lessons-learned capture. ## **Regional Administration**\\* Support Regional Managers with regional reporting, staffing and scheduling coordination, and consolidated status updates across the region's active projects.\\* Coordinate onboarding logistics for new Project Managers and consultants joining the region.\\* Track regional metrics (utilization, billability, project health) and prepare summaries for Regional Manager and leadership review. ## **Proposal Support**\\* Assist with proposal formatting, templates, and version control; compile staffing plans, rate tables, and boilerplate content supplied by Regional Managers and business development.\\* Track proposal timelines and coordinate internal reviews and submission logistics across the region. ## **Sales Operations (Backup)**\\* Maintain working proficiency in Salesforce sufficient to serve as backup coverage for basic entry and updates when the primary sales operations resource is unavailable.\\* This role is not the primary owner of Salesforce administration; day-to-day ownership remains with sales operations. ## **Other Administrative Duties**\\* Perform other project, regional, or administrative duties as designated by Regional Managers, consistent with the scope of this role.* **Technical Delivery**: Applies advanced technical knowledge and professional expertise* **Innovation & Continuous Improvement**: Seeks better ways, adapts to change and champions new ideas.* **Customer Focus & Professionalism**: Represents PF with consistent professionalism, appropriate escalation and respect for internal stakeholders, even during high stress delivery situations* **Integrity & Humility**: Demonstrates self-awareness and puts PF mission above ego* **Collaboration & Communication**: Communicates clearly and proactively and drives transparent alignment with clients. ## **Education and Experience**