Project Controls Coordinator - Sealift

fossmaritime; Tacoma (WA); On-site; USD 71,225 - 106,988; Full time

Job summary

Foss Maritime Company LLC in Tacoma, WA seeks a Project Controls Specialist to coordinate planning, cost estimating, monitoring, and risk mitigation for project‑driven work. The role supports project managers and prepares detailed progress reports for internal and external stakeholders.

The ideal candidate has a bachelor’s degree and 5+ years in marine, construction, or logistics environments, plus proficiency in accounting, scheduling, and reporting.

Qualifications

• This position generally requires a bachelor's degree and five (5) years of relevant experience in the marine, construction or logistics industry including project management or relevant experience.
• A degree in accounting, business, logistics or construction management is highly desirable.

Responsibilities

• Tracks project documentation, including performance, requests for information, cost and schedule objectives.
• Obtains concurrence of project management from other Foss departments, customers, vendors, etc., on objectives.
• Develops daily, weekly and monthly project progress reports for internal and external stakeholders.
• Maintains document submittals, tracking of documents, and comments and revisions to documents.
• Develops project accounting structure and ensures costs are allocated correctly; performs trade‑off studies.
• Attends customer progress meetings and provides detailed progress reports.

Skills

Excellent communication

Written reports

Organizational ability

Problem solving

Attention to detail

Customer/vendor coordination

Education

Bachelor's degree

Tools

MS Office Suite

SAP

CRM

MS Project

P6 scheduling

Job description

Coordinate and oversee project controls. Provides support for project planning, cost estimating and monitoring, and quality review. Recommends operating policies and procedures to mitigate risk. Provides guidance and consultation for project managers. Performs a variety of tasks in support of assigned projects. Position requires a wide degree of creativity and latitude.

This is a full‑time position that will continue through the duration of the project contract with an anticipated conclusion on or before December 31, 2027

Essential Functions

Planning

• Tracks project documentation, including performance, requests for information, cost and schedule objectives.
• Obtains concurrence of project management from other Foss departments, customers, vendors, etc., on objectives.

Organizing

• Responsible for identifying, developing and providing daily, weekly and monthly project progress reports, both internal and external.
• Responsible for document submittals, tracking of documents, and tracking of comments and revisions to documents.
• Responsible for developing project accounting structure and ensuring project personnel are correctly assigning costs to allocated structure. Carries out required trade‑off studies.
• Attends customer project progress meetings and provides detailed reports on progress made.
• Communicates (written, verbal, telephone) with others involved internally and externally.
• Recommends means and methods to improve project margin.
• Identifies and solves problems as required.

Controlling

• Measures results against the plan (cost, schedule, and performance) and communicates results to others.
• Responsible for tracking project accounts receivable and accounts payable and developing and providing reports of the same.
• Responsible for progress tracking to support customer invoicing based upon progress made.
• Responsible for developing, maintaining and providing project margin reports.
• Responsible for tracking percent complete for project management and submittals.

Administrative

• Responsible for supporting project personnel in coordinating purchasing activities.
• Supports business development team on developing customer proposals as needed and on an as‑available basis.
• Supports project team on responding to customer technical questions or requests for information (RFI) as needed and on an as‑available basis.
• Supports financial team in developing monthly and annual budget and forecast activities outside of current assignment.

Other

• Be a leader for “SpeakUp”, including encouraging peers to exhibit a safe and ethical culture.
• Understands and complies with all Company policies and procedures, including EEO, Non‑Discrimination, Harassment, and Saltchuk Code of Ethical Business Conduct.
• Understands regional/department goals and objectives.
• Performs other duties as assigned.
• Accomplishes all tasks as appropriately assigned or requested.

Knowledge Of

• The English language adequate for effective spoken, written, and phone communication.
• Knowledge of standard accounting methods, project scheduling, accounting and financial information for preparation of proposals.
• Familiar with supply chain logistics, maritime shipping industry, system safety and reliability, shipyard safety requirements.
• Capabilities to develop, understand, interpret and analyze.
• Computer proficiency, including but not limited to MS Office Suite, SAP, CRM and MS Project.

Skills and Abilities

• Excellent communication and human relation skills necessary in dealing with Foss employees, subcontractors, vendors, and customers.
• Ability to prepare comprehensive coherent written technical reports.
• Ability to plan and organize work in an often‑changing environment.
• Ability to remain calm and maintain a sense of humor during times of stress.
• Ability to use a personal computer for word‑processing, spreadsheets, SAP, and scheduling software (P6 or MS Project). Ability to give attention to detail, to make decisions, and to solve problems (sometimes involving complex technical or management issues).

Minimum Qualifications

This position generally requires a bachelor's degree and five (5) years of relevant experience in the marine, construction or logistics industry including project management or relevant experience. A degree in accounting, business, logistics or construction management is highly desirable.

Compensation

Pay for this position will be between $71,325 and $106,988 annually based on experience.

Benefits

• The benefit program includes medical, dental, and vision coverage for you and your family.
• Life insurance equal to two times annual base salary.
• Accidental death and dismemberment insurance. Long‑term disability insurance.
• 401(k) program with a 4% match, vested immediately.
• Employee Assistance Program.
• Flexible Spending Accounts.
• Business travel assistance program.
• Other voluntary benefits are available for purchase via payroll deduction at group rates.
• Vacation – Foss appreciates how hard employees work and recognizes the importance of providing time for rest and relaxation. In this position you will accrue 10 days of vacation a year with a maximum accrual of 160 hours. Accrued vacation will be vested and available for use after successfully completing six (6) months of service.
• Nine (9) paid holidays with two (2) additional floating holidays available after six (6) months of service.
• Full‑time employees will accrue ninety‑six (96) hours of sick leave per year, up to a maximum of 1,040 hours.
• Bereavement Leave – three (3) paid days off for a death in the immediate family, or five (5) days off if travel greater than 500 miles is required.
• Tuition reimbursement.
• All other benefits as required by state law.

How to Apply

Ready to set sail with Foss? Submit your application via our careers page. If you need any assistance please reach out to [e-mail]. We look forward to welcoming you aboard.

Drug Free Workplace

Foss Maritime Company LLC is a Drug Free Workplace where post‑offer applicants and employees are subject to testing for cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Equal Opportunity Employer

Foss Maritime Company LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.