Project-Based Data and Reporting Specialist

CCRC Child Care Resource Center; United States; Remote; USD 31,000 - 44,000; Part time

Job summary

CCRC Child Care Resource Center is seeking a Data & Reporting Specialist to collect, validate, and report program data for Family Resource Center services. This remote, part-time role supports funders with timely reporting and provides data insights to leadership.

The ideal candidate has a Bachelor’s degree and at least two years of data reporting experience, with strong Excel and BI skills. The position is grant-funded, with an anticipated end date of June 30, 2028.

Qualifications

• Bachelor’s degree required in Social Sciences, Public Policy, Human Services, Business Administration, Data Science, Statistics or related field; equivalent combo considered.
• Two (2) years of experience in data collection, data management, and reporting for funders or government agencies.
• Must possess high level of customer service when interacting with staff and partners.

Responsibilities

• Contract Reporting & Compliance (40%): Data Collection, Quality & Systems.
• Analysis, Outcomes & Communication (15%): Collaboration & Administrative Support (10%).

Skills

Data analysis

Data quality

Customer service

Communication

Education

Bachelor’s degree in Social Sciences, Public Policy, Human Services, Business Administration, Data Science, Statistics

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Databases / EHR systems

Job description

Expected Hourly Pay Rate: $27.00 Work where your work matters. Work at CCRC. CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non‑profit. We are 900+ people strong and growing!

General Summary

Under general supervision of the FRC Program Services Administrator, with reporting priorities for other FRC programs set by the FRC Program Manager, the Data & Reporting Specialist collects, validates, and reports program data for Family Resource Center (FRC) services. The position ensures accurate and timely reporting to funders, supports program staff with data collection and data quality, and provides data insights to FRC leadership. This is a remote, part‑time position that may require occasional evenings and weekends based on program and reporting needs.

Project‑Based Position

This is a project‑based position n with an anticipated end date of June 30, 2028. The duration of the assignment subject to business and program needs and may be modified based on those needs. Employees in project‑based positions may apply for other CCRC employment opportunities for which they meet the minimum qualifications.

Essential Duties And Responsibilities

• Contract Reporting & Compliance (40%): Data Collection, Quality & Systems
• Analysis, Outcomes & Communication (15%): Collaboration & Administrative Support (10%)

Job Specifications

Minimum Required Education: Bachelor’s degree required in Social Sciences, Public Policy, Human Services, Business Administration, Data Science, Statistics, or a related field; an equivalent combination of education and relevant experience may be considered.

Experience

Two (2) years of experience in data collection, data management, and reporting, including preparing reports for funders or government agencies. Must possess a high level of customer service skill to positively interact with program staff and partners.

Technical Requirements

• Intermediate proficiency in Microsoft Excel (including formulas, lookups, and pivot tables), and intermediate proficiency in Word, PowerPoint, and Outlook.
• Experience using databases, case management or electronic health record systems, or other data management software to collect, validate, and report program data.
• Experience using survey or form‑building tools (e.g., Microsoft Forms, Jotform, Qualtrics) to create data collection instruments.
• Knowledge of data visualization tools.
• Knowledge of data privacy and security practices for handling confidential participant information.

Travel

Rare travel/business related driving required; This position requires travel. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.

Work Schedule

Part‑ time, typically Monday through Friday, a non‑traditional schedule, including early mornings, late evenings, and weekends may be required as needed to meet reporting and program needs.

Work Environment

This position is remote, performing work at the assigned Family Resource Center site and remote work. The position is subject to typical indoor working conditions, including moderate noise and temperature variations. Positions classified under remote requires up to 9 office visits per quarter, depending on business needs, trainings and events.

Background & Health Clearance Requirements

Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant‑funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:

• Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
• Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with at risk populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
• MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.
• Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
• CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 - 1596.866)
• Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
• Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5.)

Preferred

All minimum requirements above met, plus:

• Experience: Experience with County, State, or federally funded human services or early childhood programs and their reporting requirements.
• Experience with data visualization or business intelligence tools (e.g., Power BI, Tableau) and/or SQL.
• Knowledge of evaluation tools and measures common to family