Project Assistant Onboarding- Mission Critical

STO Building Group; Claremore (OK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer-匹

Job summary

STO Building Group in Claremore, OK is seeking an Onboarding Coordinator to manage the new hire onboarding process, acting as the first point of contact for arrivals and ensuring safety and policy adherence across projects.

You will collaborate with HR, project teams, and site leadership to standardize processes, deliver engaging onboarding experiences, and support employees through the 90-day plan and ongoing training.

Qualifications

• No degree required.
• 2+ years of experience in HR coordination, onboarding, or administrative support; construction industry or mission critical project experience preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Positive attitude in the face of questions or when things don’t go as planned.
• Skilled in delivering engaging group presentations and trainings.
• High attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office Suite and creation of documents, presentations, and procedures.

Responsibilities

• Deliver engaging onboarding experience covering prestart welcome to team, first day welcome, site specific process welcome, FAQs and contacts, walk through of 90-day plan, campus rules, safety requirements, and other expectations.
• Act as the primary point of contact for all onboarding inquiries from internal staff and new hires while under the direction of site leadership and Human Resources.
• Partner with project teams to introduce new employees to jobsite processes, systems, and key contacts.
• Coordinate and facilitate the onboarding process for all new hires, including craft and professional employees for their first day, 90 days of learning, and continued education and training needs.
• Develop and implement standardized onboarding processes tailored to Layton’s mission critical operations for all campuses.
• Ensure all onboarding procedures integrate project-specific safety and security standards (e.g., access badges, NDAs, clearances).
• Work closely with hiring managers, HR staff, and field leadership to ensure a seamless onboarding experience.
• Provide guidance to employees regarding HR policies and who to contact with questions on such policies, procedures, and available resources throughout the company.
• Assist with process improvement initiatives to enhance onboarding efficiency and effectiveness.

Skills

Onboarding coordination

HR coordination

Organizational skills

Communication

Microsoft Office

Customer service

Independent work

Tools

Microsoft Office Suite

Job description

JOB DESCRIPTION

The Onboarding Coordinator is responsible for managing and facilitating the new hire onboarding process to ensure a smooth, compliant, and engaging transition into the company and the jobsite. This role serves as the first point of contact for new employees as they arrive on the jobsite, creating a positive introduction to the organization and project while ensuring adherence to company, client, and project-specific requirements. The Onboarding Coordinator partners with Human Resources, project teams, and leadership to standardize onboarding processes, reinforce safety and security standards, and support workforce integration into Layton’s Mission Critical business unit

Summary

JOB DESCRIPTION

The Onboarding Coordinator is responsible for managing and facilitating the new hire onboarding process to ensure a smooth, compliant, and engaging transition into the company and the jobsite. This role serves as the first point of contact for new employees as they arrive on the jobsite, creating a positive introduction to the organization and project while ensuring adherence to company, client, and project-specific requirements. The Onboarding Coordinator partners with Human Resources, project teams, and leadership to standardize onboarding processes, reinforce safety and security standards, and support workforce integration into Layton’s Mission Critical business unit

Duties And Responsibilities

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.

Onboarding & Engagement

• Deliver engaging onboarding experience covering prestart welcome to team, first day welcome, site specific process welcome, FAQs and contacts, walk through of 90-day plan, campus rules, safety requirements, and other expectations.
• Act as the primary point of contact for all onboarding inquiries from internal staff and new hires while under the direction of site leadership and Human Resources.
• Partner with project teams to introduce new employees to jobsite processes, systems, and key contacts.
• Coordinate and facilitate the onboarding process for all new hires, including craft and professional employees for their first day, 90 days of learning, and continued education and training needs.

Process Development & Standardization

• Develop and implement standardized onboarding processes tailored to Layton’s mission critical operations for all campuses.
• Ensure all onboarding procedures integrate project-specific safety and security standards (e.g., access badges, NDAs, clearances).

Collaboration & Support

• Work closely with hiring managers, HR staff, and field leadership to ensure a seamless onboarding experience.
• Provide guidance to employees regarding HR policies and who to contact with questions on such policies, procedures, and available resources throughout the company.
• Assist with process improvement initiatives to enhance onboarding efficiency and effectiveness.

Qualifications

• No degree required. 2+ years of experience in HR coordination, onboarding, or administrative support; construction industry or mission critical project experience preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• A positive attitude in the face of questions or when things don’t go as planned.
• Skilled in delivering engaging group presentations and trainings.
• High attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office Suite and creation of documents, presentations, and procedures.
• Ability to work independently and collaboratively in a fast-paced, project-driven environment.
• Customer-service mindset with a focus on creating a positive employee experience.
• Ability to collaborate and take direction from site leadership and Human Resources in constantly changing environment.

Physical Requirements & Work Environment

• To be on construction site, must be able to wear required PPE (hard hat, vest, safety glasses, boots) when needed in safety sensitive areas.
• Regular use of computer and office equipment.
• Ability to lift up to 20 lbs, constant walking, moving of materials such as computers etc.

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.

EEO Statement

Layton Construction an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

About Us

Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.

Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide.

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.