Project Assistant

Orrick Herrington & Suttcliffe; Wheeling (WV); On-site; USD 54,000 - 75,000; Full time

Benefits offered by this job

Comprehensive health benefits

401K plan

Paid Time Off program

Flexible spending accounts

Job summary

Orrick Herrington & Suttcliffe is looking for a Project Assistant in Wheeling, WV, with flexibility for 100% remote work. This position supports legal teams by managing documentation, organizing case materials, and performing analysis using advanced Excel skills. Ideal candidates have a Bachelor's degree or equivalent experience and 3-5 years in a responsible role. The company offers competitive compensation, benefits, and a supportive work environment focused on professional growth.

Qualifications

• Advanced experience with Excel is strongly preferred.
• 3-5 years of experience in progressive positions of responsibility.
• Candidates must demonstrate excellent organizational skills.

Responsibilities

• Support attorneys with case documentation and metrics.
• Maintain SharePoint sites and organize matter materials.
• Assist in the preparation of privilege logs for attorneys.

Skills

Attention to detail

Organizational skills

Written and oral communication skills

Technical sophistication

Analytical skills

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

Overview

Are you a forward thinker with strong administrative skills who thrives in professional service environments? If you want to work with smart, savvy, collaborative teams - this could be the perfect fit!

Orrick currently has an excellent opportunity for a Project Assistant in the Orrick Analytics department. This position will be located at the Global Operations & Innovation Center (GOIC) in Wheeling, WV and consideration given for 100% remote US locations.

Responsibilities

Under the direct supervision of attorneys and paralegals, this position supports the delivery of quality legal services to clients by performing data driven tasks that require accuracy, strong attention to detail, organizational skills, strong written and oral communication skills, and technical sophistication. This includes and is not limited to the following:

• General Projects
  • Support attorneys in the documentation associated with document collection, search, review, production, and other case team support. This includes assisting with flagging potential issues, tracking budgets, generating case metrics, and providing timely reminders.
  • Maintain case and department SharePoint sites and perform document uploading and indexing.
  • Assist in the organization and maintenance of physical and electronic matter materials.
  • Compile special reports related to project staffing, productivity, and/or budget information.
  • Maintain collection of matter statistics for future budget development.
  • Review pre-bills for correct rates, spelling, and other details.
  • Audit documentation to ensure standards are met and flag any discrepancies for Orrick Analytics Management.
  • Develop and maintain internal Access databases to maximize efficiency and report/track project metrics.
• Litigation Projects
  • Export documents from case databases at the request of the Project Attorney or case team.
  • Coordinate with vendors, track invoices, flag potential issues, and maintain a repository of important case documents.
  • Support attorneys in preparation of privilege logs through the utilization of custom programs and workflows.
  • Perform electronic searches for defined terms or concepts using databases, deposition, and document searching software.
  • Review deposition transcript testimony for key facts and helping compile witness outlines.
  • Compile and organize transcripts and exhibits.
  • Utilize Excel advanced formulas and macros to analyze and compare multiple exhibit lists.
• eDiscovery Support
  • Coordinate with clients, attorneys, and staff to facilitate client collection efforts.
  • Perform internal Orrick collections through Evault and Exchange for Risk Management matters.
  • Prepare preservation copies of custodial Outlook accounts through Evault and Exchange.Update preservation documentation in accordance with Risk Management processes.
  • Assist with firm-wide preservation reminder process utilizing mail merge and other automation software.
  • Oversee third-party vendor involvement in litigation matters, including performing quality control checks on vendor work product.
• Transactional Projects
  • Analyze Data Room to prepare an index of contents, identify missing materials, and establish review workflows.
  • Review a variety of agreements and extract key data points for attorney review.
  • Generate signature pages and assist with distributing, tracking execution status, and compiling completed signature pages.
  • Coordinate with attorneys and staff to manage e-signature workflow.
  • Assist with corporate document audits, including review and indexing of board materials, share issuances, bylaws, employment agreements, and formation documents.
  • Prepare closing binders and coordinate with third-parties for printing and distribution.
  • Administer and maintain transactional due diligence software, including creating workspaces, issuing log-in credentials, loading documents, and exporting review results.

Qualifications

• A bachelor's degree is preferred or equivalent work experience.
• Advanced experience with Excel is strongly preferred.
• Strong process and personnel management background with 3-5 years of experience in progressive positions of responsibility.
• Candidates need to be detail-oriented, have a flexible work schedule and demonstrate excellent organizational, verbal and written communication skills.
• Ability to become familiar with the procedures, terminology and documents relating to complex litigation matters.
• Ability to work effectively and proactively within a team environment.
• Strong analytical skills and the ability to identify and index case-related documents.
• Excellent computer skills with proficiency in Microsoft Word, Excel, Access and various other databases.
• Strong time-management skills and the ability to work in a dynamic environment; ability to coordinate multiple tasks concurrently.

Compensation and Benefits

The expected salary range for this position:

• New York City, Silicon Valley, and San Francisco $61,000.00 - $85,000.00
• Washington DC, Los Angeles, Orange County, Santa Monica, Sacramento, Boston, and Seattle $57,000.00 - $80,000.00
• All Other US Locations $54,000.00 - $75,000.00

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick's estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography. Other compensation may include an annual discretionary merit bonus, which would be determined by Firm and individual performance.

We offer a full range of elective health benefits including medical, dental, vision and life; robust mental well-being programs; child, family, elder, and pet care benefits; short- and long-term disability and industry leading parental leave benefits, health savings account contributions (w/applicable medical plan), flexible spending accounts, and a 401K program. This role will receive compensated time off through our Paid Time Off program and paid holidays.

We are an Equal Opportunity Employer.