Project Assistant

Rosendin; Sparks (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

Rosendin is hiring a Project Assistant to support the project team with administrative and coordination tasks on construction projects. The role involves documenting Change Orders, preparing material vouchers, RFIs, and payroll tracking for Rosendin and subs.

The candidate will update project schedules in MS Projects or Sure Track, manage material flow sheets, obtain vendor quotes, and assist with monthly billing. Strong organizational skills and familiarity with Oracle/SharePoint are preferred.

Qualifications

• Reading blueprints and pricing materials using standard references.
• Familiar with project management procedures and scheduling basics.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Recap and track Potential Change Orders (PCO's).
• Price up material vouchers and document costs.
• Write up and track all RFIs for the project.
• Track payroll for Rosendin and subs; complete forms like HRC/OCIP.
• Update project schedules using MS Projects or Sure Track.
• Handle monthly billing and prepare schedules of values.
• Create/update material flow sheets and logs; obtain quotes.

Skills

Blueprints reading

Biddle Book pricing

Scheduling software

Education

Associate degree in Business Management

Bachelor's degree preferred

Tools

Microsoft Projects

Suretrack

Oracle

SharePoint

Microsoft Office

Job description

Full job description:

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

YOUR NEXT OPPORTUNITY:

The Project Assistant is responsible for providing project management support to the Project team. This position may include general administrative support.

WHAT YOU'LL DO:

• Recap and track Potential Change Orders (PCO's).
• Ability to price up material vouchers.
• Write up and keep track of all Request for Information (RFI's).
• Track certified payroll for Rosendin and all subcontractors and fill out all necessary forms the job requires. e.g., HRC forms, OCIP Compliance.
• Ability to update project schedules on Microsoft Projects or Sure Track.
• Monthly billing (Schedule of Values/Cover sheet)
• Create and update material flow sheets. e.g., Fixtures and Fire Alarm devices; Subcontract/Change Order logs; Submittal logs.
• Ability to obtain quotes from vendors and some light material ordering.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Knowledge and ability to read blueprints; materials and pricing using Biddle Book; project management procedures and working knowledge of scheduling software
• Computer, filing, and 10-key skills required
• Attention to detail is necessary; strong analytical skills favored
• Strong organizational, record-keeping and follow-up skills
• High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
• Proficient in using Microsoft Projects; Suretrack; Oracle and SharePoint experience preferred
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

WHAT YOU BRING TO US:

• Associate degree in Business Management, Construction Management, or related field
• Bachelor's degree preferred
• Minimum 1-2 years' project management support experience, preferably in a construction environment
• Experience in the construction industry
• Can be a combination of education, training, and relevant experience

TRAVEL:

• 0%

WORKING CONDITIONS:

• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Noise level is typically low to medium; it can be loud on a job site.
• Occasional lifting of up to 30 lbs.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Job reference: JR106496