Project Assistant

Terracon; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Terracon in Pittsburgh is seeking a project delivery support professional to assist with document control, project tracking, and communications for various projects.

You will work with project teams to manage resources, budgets, and schedules, drafting report deliverables and proposals, and updating TerraNet/CRM systems as needed. A driven candidate with strong MS Office skills will fit well in this role.

Qualifications

• High school diploma and at least 2 years of related experience.
• Associate or bachelor’s degree preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.

Responsibilities

• Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications.
• Assist project/program manager with resource management and resource assignment.
• Collaborate with financial analysts/accountants to support tracking of project details and budgets.
• Draft report and proposal deliverables and assist with fee estimates and change orders.
• Update TerraNet and CRM; support WIP, invoicing and AR management.
• Assist in client communications plans and tracking of project milestones.
• Prepare drawings, boring/test pit plans, and site scheduling information.
• Maintain project contracts and respond to information requests as directed.
• Support Compass training and usage to improve client experience.

Skills

Microsoft Office

Communication

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

gINT Geotechnical software

AutoCAD LT

Job description

General Responsibilities

• Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.

Essential Roles and Responsibilities

• Assist project/program manager with resource management and resource assignment.
• Partner with financial analysts/accountants to collect and enter information to support tracking of project details and budgets in applicable process systems.
• Assist the project team with drafting report deliverables and proposal deliverables.
• Partner with financial analysts/accountants and project team with fee estimate and change order management.
• Perform data entry or updates to documentation & systems including TerraNet and CRM.
• Partner with financial analysts/accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Answer questions by Operations on Terracon client programs and system use.

Document Control

• Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements.
• Provide administrative support to project team supporting Operations, National Accounts or Sectors.
• Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc.

Project Delivery Support

• Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates.
• Assist with updates to TerraNet and/or CRM.
• Partner with financial analysts/accountants to support proposal and project registration setup as needed.
• Assist with updates to Program Manual or related documents.
• Assist project/program leadership with client communication plans.
• Assist with tracking and communicating project milestones to project team.
• Prepare specific written report sections and associated drawings and attachments.
• Partner with financial analysts/accountants and the project team to draft proposals and fee estimates for standard or routine projects.
• Draft, track and maintain project change orders.
• Partner with financial analysts/accountants and the project team to perform project registration and invoicing tasks as needed.
• Maintain inventory of contracts for each project including status and ensuring signed contract is on file.
• Prepare request for information responses regarding design changes, as directed.
• Assist with utility locating services and clearances, as directed.
• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs, coordination of drilling, and field classification of soil and rock samples, as directed.
• Schedule and communicate with the client regarding project report status and delivery schedule.

Compass Delivery Focus

• Maintain and update project-level Compass, as applicable.
• Provide training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.

General

• Follow safety rules, guidelines, and standards for all projects; participate in pre-task planning and report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements

• High school diploma and a minimum of 2 years’ related experience.
• Associate or bachelor’s degree in a related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.