Project Assistant

3M HEALTHCARE; Abilene (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Rosendin Electric in Abilene, TX is seeking a Project Assistant to provide project management support, handling administrative tasks and using various project management tools. Responsibilities include recapping and tracking PCOs, pricing materials, writing RFIs, payroll tracking, updating schedules in Microsoft Project or SureTrack, and assisting with monthly billing.

The ideal candidate has an associate degree in business or construction management and proficiency with MS Office, Oracle, and

Qualifications

• Knowledge of reading blueprints and pricing with Bidbook.
• Experience with project management procedures and scheduling software.
• Proficiency with Microsoft Project, SureTrack, Oracle, and SharePoint preferred.

Responsibilities

• Recap and track Potential Change Orders (PCOs).
• Price up material vouchers.
• Write up and record all RFIs.
• Track certified payroll for Rosendin and subcontractors and fill required forms.
• Update project schedules on Microsoft Project or SureTrack.
• Conduct monthly billing (Schedule of Values/Cover sheet).
• Create and update material flow sheets and logs.

Skills

Reading blueprints

Scheduling software

Microsoft Project

Microsoft Office

Attention to detail

Communication skills

Team player

Education

Associate degree in Business Management or Construction Management

Tools

SureTrack

Oracle

SharePoint

Bidbook

Job description

Project Assistant

Provides project management support to the Project team, assisting with administrative tasks and utilizing various project management tools.

Responsibilities

• Recap and track Potential Change Orders (PCOs).
• Price up material vouchers.
• Write up and record all Requests for Information (RFIs).
• Track certified payroll for Rosendin and all subcontractors, filling out required forms (e.g., HRC forms, OCIP Compliance).
• Update project schedules on Microsoft Project or SureTrack.
• Conduct monthly billing (Schedule of Values/Cover sheet).
• Create and update material flow sheets for fixtures, fire alarm devices, and other materials; maintain subcontract/Change Order logs and submittal logs.
• Obtain quotes from vendors and perform light material ordering.
• Other duties as assigned within the business unit.

Qualifications

• Knowledge and ability to read blueprints; materials and pricing using Bidbook.
• Project management procedures and working knowledge of scheduling software.
• Computer, filing, and 10‑key skills required.
• Attention to detail; strong analytical and organizational skills.
• Diplomatic discretion and interpersonal skills for handling sensitive, confidential matters.
• Proficiency in Microsoft Project, SureTrack, Oracle, and SharePoint (preferred).
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, etc.); Oracle experience preferred.
• Ability to prioritize and manage multiple tasks, adapting to changing priorities.
• Strong oral and written communication skills.
• Self‑motivated, proactive, and an effective team player.
• Effective interaction with all employee levels, vendors, clients, and others.
• Associate degree in Business Management, Construction Management, or related field (Bachelor’s preferred).
• Minimum 1‑2 years of project management support experience, preferably in a construction environment.
• Experience in the construction industry (or a combination of education, training and relevant experience).

Travel and Working Conditions

• Travel: 0%.
• General work environment: sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work primarily indoors with varying conditions such as fluorescent lighting and air conditioning. Noise level typically low to medium; may be loud on a job site. Occasional lifting up to 30 lbs.

EEO Statement

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.