Project Administrator I

Granite Construction Company; Anchorage (AK); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Medical

Dental

Vision

Life insurance

Disability insurance

Flexible spending plans

Mental wellness

401(k) match

Job summary

Granite Construction Company in Anchorage, AK, is seeking a Project Administrator to provide administrative, accounting, document control, and operational support for project and office operations. This role supports field operations, office personnel, and business unit leadership through a variety of administrative and compliance-related functions, Project operations.

This position will also support the front desk operations.

Qualifications

• High School Diploma or equivalent required.
• Relevant administrative, accounting, project support, or office experience preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong typing with 10-key by touch and data entry accuracy.
• Knowledge of GAAP and SOX compliance preferred.
• Experience with JD Edwards World/One World or other ERP systems preferred.

Responsibilities

• Create, maintain, and organize project files for document control.
• Distribute, copy, and manage confidential documents with compliance.
• Maintain office, reception, mailroom, and file room organization.
• Process timecard entry, payroll support, AP/AR, vendor setup, and purchasing card reconciliations.
• Provide receptionist and front‑office support, calendar management, and visitor greetings.
• Support day‑to‑day operations to ensure timely workflows.
• Assist with project setup, contract administration, and billing functions.
• Coordinate communication with field operations, vendors, customers, and management.
• Assist procurement activities supporting field and office operations.
• Participate in internal audits to ensure internal controls compliance.

Skills

Microsoft Office

Data entry

Communication

Organization

Attention to detail

Independent work

ERP systems

GAAP/SOX knowledge

Education

High School Diploma or equivalent

Tools

JD Edwards World/One World

Job description

General Summary

The Project Administrator provides administrative, accounting, document control, and operational support to ensure efficient project and office operations. This role supports field operations, office personnel, and business unit leadership through a variety of administrative and compliance-related functions, Project operations. This position will also support the front desk operations.

Essential Job Accountabilities

• Create, maintain, and organize project and business files to ensure accurate document control and record retention.
• Distribute, copy, and manage confidential company documents to ensure timely communication while maintaining compliance with privacy and document retention requirements.
• Maintain office, reception, mailroom, and file room organization to support an efficient work environment.
• Perform data entry and administrative processing, including timecard entry, payroll support, accounts payable invoice processing, accounts receivable billing and collections, vendor setup, and purchasing card reconciliations to ensure accuracy, timely completion, and compliance with Company policies and procedures, Generally Accepted Accounting Principles (GAAP), and Sarbanes-Oxley (SOX) requirements.
• Provide receptionist and front-office support, including answering and directing calls, greeting and assisting visitors, managing calendars, handling incoming and outgoing mail, and coordinating deliveries.
• Support day-to-day business operations through administrative, accounting, and project-related activities to ensure accurate, efficient, and timely workflows.
• Assist with project setup activities, contract administration, contract billing functions, and document management.
• Coordinate communication and provide operational support to field operations, project teams, management, vendors, customers, and other stakeholders.
• Assist with purchasing, shipping, receiving, and procurement activities in support of field and office operations.
• Participate in internal audits and self-audits of business functions to ensure that established internal controls are followed to maintain compliance with Company policies and procedures, including Generally Accepted Accounting Principles (GAAP) and Sarbanes-Oxley (SOX) requirements.
• Provide department-specific support to Human Resources, Safety, Equipment, Estimating, Construction, and Construction Materials teams.
• Assist with business development activities, customer communications, and special projects as needed.

Education

High School Diploma or equivalent required.

Work Experience

Relevant administrative, accounting, project support, or office administration experience preferred.

Knowledge, skills, and abilities

• Ethical and professional business practices.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong typing proficiency, including 10-key by touch, data entry accuracy, and general computer skills.
• Effective verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to work independently, manage competing priorities, handle multiple tasks, and respond with a sense of urgency while performing effectively under pressure.
• Experience with JD Edwards World/One World or other ERP systems preferred.
• Ability to develop and maintain knowledge of company operations, organizational procedures, and personnel.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Adhere to Granite's Code of Conduct on a daily basis.
• Demonstrate professionalism, discretion, teamwork, and a commitment to high-quality customer service.
• Demonstrate the ability to work collaboratively as part of a team.
• Be courteous, professional, and responsive when interacting with internal and external customers.

Our Benefits at a Glance

• paid holidays
• sick leave
• medical
• dental
• vision
• life insurance
• disability insurance
• flexible spending plans
• special programs for musculoskeletal health
• mental wellness
• Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.
• Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).
• As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.
• Benefits may vary for positions located outside of the continental United States.

Base Salary Range: $43,911.00 - $65,865.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.