Project Administrator - Equipment

CFO Trane U.S. Inc.-CFO; Tampa (FL); On-site; USD 55,000 - 77,000; Full time

Job summary

Trane Technologies in Tampa, FL is seeking a Project Administrator to support commercial sales projects. You will handle project documentation, procurement, job costing, invoicing, and closeout under supervision, coordinating with PMs and account managers to ensure timely delivery.

Ideal candidates will communicate well, multitask, and adapt to various enterprise systems, with 2 years of related experience and a comfort with financial processes.

Qualifications

• High School diploma or GED with up to two years of related experience.
• Excellent communication skills and ability to work independently or in a team.
• Strong problem solving, decision making, and good judgement.
• Ability to prioritize tasks to meet deadlines in a fast-paced environment.
• Experience with financial systems and basic accounting is an asset.
• Familiarity with HVAC systems is a plus.
• Ability to work overtime/weekends as required.

Responsibilities

• Follow established standard work and processes using enterprise systems.
• Administer projects through their life cycle to ensure contract compliance and successful delivery.
• Coordinate procurement, ordering, and subcontracts with vendors.
• Process monthly invoicing and ensure timely billing.
• Record project financials and assist with forecasting.
• Resolve billing disputes and assist AR; support equipment fulfillment and project closeout.

Skills

Strong communication skills

Independent and team player

Problem solving

Decision making

Task prioritization

Financial systems

HVAC familiarity

Education

High School diploma or GED

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Job Summary

Trane has a new exciting opportunity to join our organization as a Project Administrator in our Tampa, FL commercial sales office. Under direct supervision, this position is responsible for routine project documentation, material procurement, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project. Must have great communication skills, organizational skills, follow up and strong ability to multitask on different tasks and computer systems.

Responsibilities

• Follow establish standard work and processes, utilizing several enterprise systems.
• Administer projects throughout entire life cycle to ensure contract compliance and successful delivery.
• This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements.
• With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project financials including forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with internal and external stakeholders as necessary to resolve obstacles.
• Assist in keeping AR up to date and resolving billing or tax disputes.
• Responsible for general administrative functions to support the equipment fulfillment process.
• Work collaboratively with PM on resolving forecasting, under/over billings and other financial issues within projects.
• Responsible for processing cases in case management.

Qualifications

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.

Annual Base Salary Range or Hourly Base Pay Range

$54,751.66 - $76,929.99 Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Benefits

Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave. 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support. Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role

No The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

Equal Opportunity

We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Accommodation

To request an accommodation, please contact us at: [e-mail]

Employer & Culture

At Trane Technologies, we're climate innovators with the courage to look at our world's challenges and see endless opportunities. We aren't afraid to make bold commitments that set new standards to enhance the health and well-being of our employees, customers, communities, and the planet we share. Learn more about what we do & how we do it. Joining the Trane Technologies team is more than just a job – it's the beginning of a career full of purpose, impact, and meaningful contributions that challenge what's possible for a more sustainable future. Together, we know we can change the world. With an inclusive culture, benefits to support you and your family, limitless opportunities to grow, flexibility to help you balance life's demands, and more - you'll be supported to thrive at work and at home. Learn more about building a career with us.