Project Administrator

Arcadis U.S.Inc.; Virginia Beach (VA); On-site; USD 58,000 - 87,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

EAP

401K

STD

LTD

AD&D

Life insurance

Paid parental leave

Wellbeing benefits

Adoption assistance

Tuition reimbursement

Nine paid holidays

Paid time off

Job summary

Arcadis is seeking a Project Administrator to join our Resilience Water team in Virginia Beach, Virginia. You will support Project Managers with planning, budgeting, scheduling, and reporting, ensuring documentation is up to date and aligned with project plans.

You will assist with resource forecasting, invoicing, and maintaining project controls, while contributing to operational excellence and adherence to Arcadis Way. Strong MS Office and data reporting skills are required.

Qualifications

• Bachelor's degree required.
• 5 years of relevant work experience.
• Experience with project budgeting and scheduling.

Responsibilities

• Support Project Managers to ensure control and communication of budget, scope, schedule, progress, and risks.
• Review monthly project health and ensure Monthly Project Review meetings are held.
• Maintain project documentation and onboarding of project tools and processes.
• Assist with resource forecasting, workload balancing, and invoicing to align with budgets.

Skills

Project coordination

Reporting

Documentation

Analytical skills

Education

Bachelor's degree

Tools

Power BI

Oracle

MS Excel

MS Word

MS PowerPoint

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Administrator to join our Resilience Water team in Virginia Beach, Virginia!

As a Project Administrator, you will assist Project Managers (PMs) and their teams with strategic planning, design, and implementation for projects. You will work closely with teams by providing direction to the project members, monitor and report on project financials, and manage updates to project plans.

Role accountabilities:

In this role, you will support Project Managers to ensure control and communication of project budget, scope, schedule, progress, and risks.

Other responsibilities include:

• Reviewing the health of each project monthly and ensuring Monthly Project Review meetings are held.
• Reviewing project repository and ensuring documentation is up to date.
• Providing project manager tools and business process onboarding.
• Participating in project activities and reviewing essential project documentation to ensure an effective project management process (including, but not limited to risk management, schedule, and cost management, change management and issue resolution) is consistent with approved project plans.
• Ensuring operational excellence and Arcadis Way alignment in our delivery processes and project execution.
• Assisting with project billing and invoicing activities to ensure accuracy, timeliness, and alignment with project budgets, while supporting project managers in resolving billing issues and monitoring accounts receivable.
• Assisting project managers with resource forecasting, resource leveling and resource workload.
• Collecting and analyzing lessons learned and feedback, updating processes and templates as needed.

Qualifications & Experience:

Required Qualifications:

• 5 years of relevant work experience.
• Bachelor's degree.

Key Skills & Preferred Qualifications:

Strong proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint, with the ability to support project coordination, reporting, and documentation activities. Demonstrated analytical and problem-solving skills with the ability to assess complex issues, maintain attention to detail, and effectively manage project data and documentation.

Experience using Oracle and business reporting tools such as Power BI is preferred. Candidates should possess a working knowledge of project management principles and techniques, along with the ability to prioritize competing responsibilities, manage multiple deadlines, work independently, and successfully deliver work according to established schedules.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $58,000 - $87,000/year. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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