Project Administrator

Aston Carter; Valparaiso (IN); Hybrid; USD 48,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Life insurance

Disability coverage

HSA

Transportation benefits

Time Off

Job summary

Aston Carter is seeking a Project Controls Analyst to support cost control data management for projects in various lifecycle stages, based in Valparaiso, IN. The role involves maintaining multiple data files and processing timesheets to ensure accurate reporting of costs and labor.

You will verify submitted invoices against timesheets and conformed contracts, obtain approval from Project Managers, and communicate results and issues to the Manager of Project Controls and other departments as

Qualifications

• 8 years of related experience in construction, engineering, or similar.
• Proficient in MS Excel.
• Associate's or Bachelor's degree in a related discipline.

Responsibilities

• Maintain multiple project cost control data files.
• Process project timesheets and maintain Time Sheet database.
• Ensure correctness of submitted invoices by referencing timesheet data and conformed contracts.
• Obtain payment approval for invoices from Project Managers.
• Communicate results and issues to the Manager of Project Controls and other departments as needed.

Skills

MS Excel

Education

Associate's Degree or Bachelor's Degree in a related discipline

Job description

Description

• Maintain multiple project cost control data files for detailed and summary level information of projects in various stages of the projects life cycle.
• Process project timesheets and maintain the Time Sheet data base.
• Ensure correctness of submitted invoices by referencing the timesheet data base and conformed contracts.
• Obtain payment approval for invoices from Project Managers.
• Communicate all results and issues to the Manager of Project Controls and other departments within the company as needed as needed

Qualifications

• 8 years of related experience in the construction, engineering, or similar industry
• Proficient in MS Excel
• Associate's Degree or Bachelor's Degree in a related discipline

Job Type & Location

This is a Permanent position based out of Valparaiso, IN.

Pay and Benefits

The pay range for this position is $35.00 - $43.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Valparaiso,IN.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.