Project Administrator

Mission Critical Group; Oregon; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Mission Critical Group is seeking a Project Administrator to support our growing Project Management organization in coordinating planning, execution, and completion of projects with focus on profitability and customer satisfaction.

You will handle financial reporting, documentation, and communication across teams and with clients, ensuring timelines and budgets are met while maintaining a high standard of accuracy and professionalism.

Qualifications

• Bachelor's degree in Project Management, Business Administration, or related field.
• Experience as a Project Administrator or Project Coordinator.
• Knowledge of Primavera or Microsoft Project.
• PMP or PRINCE2 certification is a plus.
• Strong written and verbal communication and presentation skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Developing, maintaining, and communicating project financial reports (ETC/EAC, P/L, margins).
• Assist in allocation and management of project resources (personnel, equipment, materials).
• Maintain and organize project documentation (contracts, reports, correspondence).
• Track timelines, budgets, and deliverables; report progress to team and stakeholders.
• Serve as a point of contact for team, stakeholders, and clients; ensure timely communication.
• Schedule meetings, prepare agendas, document outcomes.

Skills

Project administration

Communication skills

Team collaboration

Time management

Education

Bachelor's degree

Tools

Primavera

Microsoft Project

Microsoft Office

Job description

Company Description

Mission Critical Group (MCG) is an end-to-end power solutions and services provider that accelerates time-to-power and delivers scalable, resilient infrastructure for mission critical environments. By integrating engineering, manufacturing, modular deployment, and lifecycle services under one platform, we streamline execution and bring complex projects online faster - without compromising performance. With a robust U.S. manufacturing network, MCG supports data centers, power generation, healthcare, oil & gas, pharmaceuticals, semiconductors, and industrial facilities where uptime is non-negotiable. Mission Critical Group designs, manufactures and provides value-added services for customers requiring critical power solutions. Powering a new electric world for a brighter, more secure future.

Job Description

The Project Administrator will support our growing Project Management organization. The Project Administrator supports the planning, execution, and completion of projects by providing administrative and logistical assistance to help ensure both profitability and customer satisfaction. This role involves coordinating project activities, managing documentation, and ensuring effective communication among team members and stakeholders.

Responsibilities

• Developing, maintaining, and communicating project financial reports including estimate to complete (ETC / EAC) and project financials (profit / loss / margins)
• Assist in the allocation and management of project resources, including personnel, equipment, and materials
• Maintain and organize project documentation (contracts, reports, correspondence, etc)
• Track project timelines, budgets, and deliverables to ensure adherence to project plans. Report on project progress as needed to project team and internal and external stakeholders
• Serve as a point of contact for project team members, stakeholders, and clients to ensure clear, concise, and timely communication
• Schedule and coordinate project meetings, prepare agendas, document meeting outcomes
• Maintain job cost systems
• Create and update workflows
• Project Invoicing and Accounts Payable (in conjunction with Finance)
• Maintaining billing and invoicing manifests
• Coordinate completion of project setup and close out
• Support Finance in monthly close out process.
• Support Revenue Recognition and forecasting processes.
• Prepare and provide documentation to internal teams and key stakeholders
• Retrieve necessary information (e.g. Contractor or Owner furnished documentation or reporting templates)
• Support commercial adherence to project contract and terms and conditions, as they relate to billing project accounting, logistics, and schedule
• Ensure compliance to company policies, procedures, and regulatory requirements related to project management
• Other Duties as assigned

Qualifications

• Bachelor's degree in Project Management, Business Administration, or related field
• Previous experience as a Project Administrator, Project Coordinator, or similar role
• Knowledge of project management software (e.g. Primavera or Microsoft Project)
• PMP or PRINCE2 certification is a plus
• Excellent written and oral communication and presentation skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Exceptional attention to detail and analytical skills

Ability to work in a diverse, fast-paced environment on multiple projects simultaneously while meeting required goals and deadlines

Additional Information

A Note to our Recruitment Partners: We really appreciate the interest, but MCG currently manages hiring through our internal team. We love getting to know our candidates directly! Because of this, we don't accept unsolicited resumes from agencies at this time. If we ever need an extra hand, we'll be sure to reach out to the community. Thanks for understanding!

MCG is an equal opportunity employer prohibiting discrimination based on race, color, creed, religion, sex, marital status, physical or mental disability, and any other protected classes stated by applicable federal and state laws. MCG is committed to providing equal employment opportunities to qualified individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC).

Department: Project Management

Job Site: Any MCG Location

FLSA Status: Exempt