Project Administrator

JM Eagle, Inc.; Los Angeles (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Onsite Monday–Thursday in Los Angeles,

Job summary

JM Eagle, Inc. is seeking a Project Administrator in Los Angeles to support Engineering and capital expenditure projects from initiation through completion.

You will track schedules and expenses, process purchasing and invoice documentation, and coordinate with 20+ manufacturing plants and vendors to keep projects moving and organized.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3+ years of Project Administrator or project coordination experience.
• Strong organizational skills across multiple projects, deadlines, and priorities.
• Attention to detail with invoices, purchase requisitions, expenses, and documentation.
• Proficiency with Microsoft Excel, Project, Word and PowerPoint.
• Excellent written and verbal communication with cross-department coordination.

Responsibilities

• Log and track proposals, active projects, milestones, expenses, and items.
• Work with Project Engineers to monitor progress and take meeting minutes.
• Review asset and Major Spare Parts data and update project expense records.
• Navigate AS400 to research project, asset, inventory, and purchasing data.
• Coordinate replenishment and purchasing of Major Spare Parts for 20+ plants.
• Communicate with plant personnel through all phases of capital expenditure projects.
• Screen, route, track, and resolve CIP requisitions, CIP invoices, MSP invoices, and related docs.
• Coordinate with vendors on equipment purchases and leases.
• Negotiate pricing and lead times; monitor leased equipment.
• Process purchase requisitions, payments, and invoice approvals with Accounting.
• Coordinate import/export and logistics with brokers/forwarders.
• Serve as liaison between Engineering, Production, plants, suppliers, Finance.
• Maintain project data, develop reports, provide management analysis.
• Assist in resolving purchasing, invoice, and project issues.
• Support plant expansion projects and travel to JM Eagle plants.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Problem-solving

Vendor coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

AS400

Microsoft Excel

Microsoft Project

Microsoft Word

PowerPoint

Job description

About Us

JM Eagle is the world’s largest manufacturer of plastic pipe, supporting infrastructure projects and communities across North America. With more than 20 manufacturing plants, our Engineering team plays a critical role in coordinating capital projects, equipment, purchasing, and plant operations across the organization.

We’ve looking for a highly organized and detail-oriented Project Administrator to support Engineering and capital expenditure projects from initiation through completion.

The Opportunity

This position sits at the center of Engineering, Production, Purchasing, Accounting, JM Eagle Plants, vendors, and suppliers.

You’ll help keep projects moving by tracking schedules and expenses, processing purchasing and invoice documentation, coordinating with 20+ manufacturing plants, maintaining project data, and following up with vendors and internal teams.

This role is ideal for someone who is highly organized, comfortable working with numbers and documentation, and able to manage multiple projects and priorities at the same time.

What You’ll Do

• Log and track proposals, active projects, project milestones, expenses, and outstanding items.
• Work closely with Project Engineers to monitor progress and take and distribute meeting minutes.
• Review asset and Major Spare Parts information and prepare or update project expense and capital expenditure records.
• Navigate JM Eagle’s AS400 inventory system to research and maintain project, asset, inventory, and purchasing information.
• Coordinate the replenishment and purchasing of Major Spare Parts for 20+ manufacturing plants.
• Communicate with plant personnel throughout all phases of capital expenditure projects, from initiation through completion.
• Screen, route, track, and resolve issues involving CIP purchase requisitions, CIP invoices, MSP invoices, and related documentation.
• Coordinate with vendors and suppliers regarding equipment purchases and leases, including forklifts and other plant equipment.
• Negotiate pricing and lead times and monitor leased-equipment status.
• Process purchase requisitions, payments, and invoice approvals in coordination with Accounting.
• Coordinate import/export and logistics activities with customs brokers and freight forwarders.
• Serve as a liaison between Engineering, Production, plant personnel, suppliers, contractors, Accounting, and other internal teams.
• Maintain project data, develop reports, and provide analysis for management review.
• Assist in resolving purchasing, invoice, and project-related issues raised by JM Eagle plants and the Production department.
• Support plant expansion projects and activities necessary for continuous plant operations.
• Travel to JM Eagle plants and supplier facilities as needed.

What You Bring

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 3 years of Project Administrator or related project coordination experience, or an equivalent combination of education, training, and experience.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent attention to detail, particularly when working with invoices, purchase requisitions, expenses, and project documentation.
• Proficiency with Microsoft Excel, Project, Word, and PowerPoint.
• Experience coordinating with multiple departments, locations, vendors, or suppliers.
• Strong written and verbal communication skills.
• Ability to prepare reports, maintain accurate records, and analyze project information.
• Strong problem-solving skills and ability to identify trends and develop appropriate action plans.
• Comfort working with numbers, including percentages, discounts, interest, production rates, and project expenses.
• Ability to communicate and negotiate effectively with vendors and suppliers.

Nice to Have

• Experience working in a manufacturing or industrial environment.
• Experience supporting capital expenditure (CapEx) projects.
• Experience with AS400 or another ERP/inventory management system.
• Purchasing, procurement, or equipment-leasing experience.
• Experience processing purchase requisitions, invoices, and payments.
• Experience coordinating with Accounting or Finance departments.
• Familiarity with Major Spare Parts or plant equipment purchasing.
• Import/export, freight forwarding, customs brokerage, or logistics experience.
• Experience supporting multiple facilities or manufacturing plants.

Why JM Eagle

• Support Engineering projects across 20+ manufacturing facilities.
• Gain exposure to Engineering, Production, Purchasing, Accounting, Logistics, and plant operations.
• Work directly with Project Engineers, plant personnel, vendors, suppliers, and contractors.
• Develop broad experience across project administration, CapEx, purchasing, equipment, and manufacturing operations.
• Play an important role in keeping projects organized and moving from initiation through completion.
• Comprehensive benefits and opportunities to grow within a large manufacturing organization.
• Onsite Monday–Thursday in Los Angeles, with remote Fridays.