Project Administrator

tutorperini; Los Angeles (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

Rudolph & Sletten, a Tutor Perini Company, seeks a Project Administrator to join our project office in Los Angeles, CA. You will support the jobsite team with document control, meeting coordination, and daily administrative tasks to ensure smooth operations.

The ideal candidate has a high school diploma and experience in construction office settings, with strong communication, organization, and proficiency in MS Office. Knowledge of Procore or related tools is helpful.

Qualifications

• High school diploma or equivalent required.
• Construction industry and office experience preferred.
• Ability to effectively communicate and participate actively in a team.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in MS Office Suite; knowledge of Procore, JD Edwards, Bluebeam is helpful.

Responsibilities

• Act as liaison for the project; respond to requests, answer the phone and greet visitors (if onsite).
• Maintain and organize project electronic folders for consistency.
• Assist Superintendent with union notifications per union agreements.
• Assist with maintaining project directory.
• Schedule and coordinate team meetings (book room, order food, send meeting invites).
• Assist with training/offsite inspection travel arrangements.
• Coordinate with Jobsite Safety Coordinator/Superintendent to process new union hires.
• Help maintain equipment logs as required by contract.
• Assist with scheduling the return of leased/rented equipment.
• Aid project with site security / badging or other logistic items as needed.
• Maintain field office services and supplies including office supplies and equipment.
• Run project reports as required for project team and record purposes.
• Track and maintain up-to-date logs for Subcontract compliance.

Skills

Communication

Team collaboration

Multitasking

Adaptability

Attention to detail

Education

High school diploma or equivalent

Tools

Procore

JD Edwards E1

Bluebeam

Egnyte

Job description

Expected hourly pay range for this job is $25.00 - $35.00 based on experience.

Rudolph & Sletten, a Tutor Perini Company, is seeking a Project Administrator to join our project office in Los Angeles, CA.

About Rudolph & Sletten:

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases , to institutions that educate future generations, to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is owed to our diverse, talented personnel combined with our technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees and the amazing people we get to work with, we're looking forward to building more award-winning projects for decades to come.

Across California our notable projects include Kaiser San Leandro Medical Center, San Diego Central Courthouse, Scripps, Encinitas Acute Care Center, Veterans Home of California, Red Hawk Casino and Oracle Sun Santa Clara Campus. At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.

Extraordinary Projects need Exceptional Talent... Let's Build

Description:

The Project Administrator provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.

• Act as liaison for the project; respond to requests, answer the phone and greet visitors (if onsite)
• Maintain and Organize project electronic folders for consistency
• Assist Superintendent with union notifications per union agreements
• Assist with maintaining project directory
• Schedule and coordinate team meeting (book room, order food, send meeting invites)
• Assist with training/offsite inspection travel arrangements
• Coordinate with Jobsite Safety Coordinator/Superintendent to process new union hires (submit new hire package to payroll)
• Help maintain equipment logs as required by contract
• Assist with scheduling the return of all leased/rented equipment (internal and external)
• Aid project with any site security / badging or other logistic items as needed
• Maintain the field office services and supplies including office supplies, office equipment and employee supplies
• Run project reports as required for the project team and for record purposes
• Track and maintain up to date logs for Subcontract compliance as required, including but not limited to, insurance, and any other project-specific needs
• Ensure current logs are available for use by the FOC and Project team
• Collect union payroll hours weekly from the Superintendent or designee
• Aid the Project FOC with completing and tracking of employee and equipment transfers
• Assemble and file necessary documentation for archiving along with the project team at the end of the project

Requirements:

• High school diploma or equivalent required.
• Construction industry and office experience preferred.
• Ability to effectively communicate and participate actively in a critical role as part of a team environment
• Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed.
• Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes.
• Excel proficiency and use of overall MS Office Suite.
• Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful.
• Egnyte or similar cloud platform content sharing experience is preferred.
• Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.

Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future

Equal Opportunity Employer