Project Administrator

Forgen; Hubbard (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plans

Paid time off

Education assistance

Wellness programs

Job summary

Forgen in Hubbard, TX, is seeking an administrative professional to manage field office supplies and assist Project Managers with tasks such as project submittals and inventory management. The ideal candidate requires a high school diploma and 3-5 years of related experience, coupled with excellent organizational and communication skills. Forgen offers competitive pay and comprehensive benefits, supporting a flexible work model and commitment to safety.

Qualifications

• 3-5 years of experience in an administrative capacity.
• Highly motivated with a strong work ethic.
• Passion for safety and commitment to ethics.

Responsibilities

• Manage field office and site supplies.
• Assist Project Managers with administrative tasks.
• Maintain and update inventory spreadsheets.

Skills

Strong organization

Time management

Attention to detail

Excellent computer skills

Oral and written communication

Leadership skills

Problem-solving

Education

High school diploma/GED or equivalent

Tools

Microsoft Office

Outlook

Excel

Job description

Forgen is dedicated to building a better future - for generations.

Location: Hubbard, TX

Position Summary

Responsible for managing field office and site supplies, assisting Project Managers and Construction Managers in their administrative tasks including project submittals, greeting visitors, handling incoming and outgoing mail express packages, and performing general office duties.

Forgen is a leading geotechnical and specialty civil construction company operating across North America. We are dedicated to delivering innovative solutions for complex civil, geotechnical, and environmental challenges, guided by our core values of integrity, passion, teamwork, and smart work.

Key Responsibilities

• Embrace Forgen’s Core Values in all aspects of the job.
• Greets visitors in a friendly and professional manner; logs all visitors with sign-in sheet.
• Receives and sorts incoming receiving tickets, daily forms, mail, express envelopes and courier deliveries; distributes mail to employees.
• Effectively manage and update comprehensive spreadsheets to monitor and report on materials inventory, ensuring real-time accuracy and availability.
• Maintain a well-organized and constantly updated spreadsheet that serves as a detailed repository for materials inventory, contributing to streamlined procurement and inventory control.
• Collect, review, and meticulously record fuel receipts within a structured tracking system, ensuring precision in financial records and compliance.
• Accurately enter data into the ADP software, enabling precise and efficient payroll processing and record-keeping.
• Skillfully handle timecard entries, maintaining detailed records of employee work hours, ensuring accurate and on-time payroll processing.
• Maintain a detailed Excel sheet to track incoming materials and associated costs, ensuring accurate and up-to-date records of expenses related to project deliveries and inventory.
• Prepares and posts all outgoing mail and express packages daily; maintains, checks and refills postage meter; arranges courier services.
• Orders and maintains field office and site supplies.
• Checks and distributes incoming email requests from site Info email box, if applicable.
• Coordinates and books travel arrangements for employees/interviewees; monitors travel expenses.
• Types memorandums, letters and other documents as required by managemen staff.
• Assist with preparation of project submittals including clerical revisions as requested by the Project Manager.
• Keeps office and filing/storage areas organized and clean; maintains knowledge of the location/stock of documents, etc.
• Perform additional assignments and special projects as directed.

Basic Qualifications

• High school diploma/GED or equivalent.
• Minimum three to five years of experience in an administrative capacity.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Strong work ethic, willing to do what it takes to get the job done right the first time.
• Demonstrated commitment to ethics and integrity.
• Passion for safety, with the ability to help us ensure that nobody gets hurt.
• Team player with the ability to work independently to meet deadlines, goals and objectives.
• Strong organization, time management, and attention to detail.
• Excellent computer skills including knowledge and experience with Microsoft Office, Outlook, and Excel.
• Above average oral and written communication skills, leadership skills, along with use of independent judgement and creativity applied to resolution of issues.
• Highly proactive and responsive to internal and external customers.
• Valid Driver’s License and ability to drive on behalf of company business.

Physical Demands & Work Environment

This office-based role requires frequent computer use and effective communication, with occasional travel to project sites as needed. Site visits may involve extended periods of standing or walking and required PPE, with potential exposure to heavy equipment, chemicals, dust, fumes, uneven terrain, and extreme weather.

This job description outlines the general scope of work and is not exhaustive. Employees may be assigned additional duties as needed. Requirements may be adjusted to accommodate disabilities, except where they pose a direct safety risk.

Perks and Benefits

Forgen offers a comprehensive benefits package, including medical, dental, vision, retirement plans, bonuses, paid time off, and more. We support a flexible work model for most non-craft positions and provide additional perks like education assistance, wellness programs, and employee awards.

Forgen is an equal-opportunity employer and prohibits discrimination based on any legally protected status.