Project Administrative Office Engineer

Turner & Townsend; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Turner & Townsend in the United States seeks a Project Administrative Office Engineer to provide advanced administrative support for commercial real estate projects with direct accountability for project delivery.

The role supports program managers, project directors, and controls personnel by coordinating schedules, maintaining documentation, tracking actions, and ensuring governance and data integrity. Remote with occasional travel.

Qualifications

• Bachelor's degree preferred with 2+ years in construction project management.
• Proficiency with Microsoft Office Suite including Excel, PowerPoint, Word, Outlook and Teams.
• Experience preparing reports, meeting minutes, and executive-level presentations.
• Ability to manage multiple priorities with minimal supervision.
• Previous AEC experience in construction project management for commercial projects.
• Ability to read architectural drawings, leases, contracts and construction practices.
• SOX control awareness and adherence to governance standards.

Responsibilities

• Support day-to-day program operations and administrative activities.
• Assist Project Management to manage budget, schedule, procurement, quality and risk for CRE projects.
• Maintain program documentation and ensure data integrity and timely coordination.
• Coordinate meetings, workshops, and stakeholder engagements; capture minutes and track actions.
• Assist onboarding of team members and maintain distribution lists.
• Track progress against goals, budgets, and timelines; craft action plans as needed.
• Coordinate with delivery and program controls to align resources.
• Prepare delivery schedules and executive briefing materials.
• Support SOX control responsibilities where applicable.

Skills

Microsoft Office Suite

Report writing

Executive presentations

Multitasking

Interpersonal skills

Education

Bachelor's Degree

Tools

Kahua

Job description

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.

Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.

Job Description

As Project Administrative Office Engineer, you will provide advanced administrative support to operations, administration, and management for commercial real estate projects with direct accountability for project delivery. This role supports program managers, project directors, project managers, project controls personnel, estimators, and technical teams by coordinating schedules, maintaining project and program documentation, tracking action items, supporting reporting activities, and ensuring compliance with the account processes and governance.

The ideal candidate is highly organized, detail oriented, and capable of managing multiple priorities in a fast-paced environment while collaborating with internal and external stakeholders, leadership teams, clients, and project teams.

This is remote role that may require occasional travel.

Whatyou’lldo

• Support day to day program operations and administrative activities.
• Support Project Management team to manage allfacetsof project management (budget, schedule, procurement, quality & risk) for individual commercial real estate projects including planning, design, construction, occupancy, and closeout.
• Maintain program documentation, records, correspondence, and project files. May implement project documentation governance aligned with company and client requirements. Ensure project data integrity and documentation areaccurate,timely, and coordinated.
• Coordinate meetings, workshops, briefings and stakeholder engagements. Preparemeeting agendas, capture meeting minutes, and track action items through completion.
• Assist with onboarding team members and maintaining distribution lists.
• Track the progress of each project against goals,objectives, approved budgets, and approved timelines. Reports status and variances. Assist with crafting action plans to meetobjectives, budget, and schedule.
• Communicate with other program controls disciplines and with program delivery to effectively coordinate controls.
• Coordinate with the Delivery Director to ensure resource requirements are appropriately communicated and coordinated.
• Prepare and coordinate delivery schedules to facilitate planning the work.
• Facilitate communication across multiple projects and programdomains.
• Support preparation of executive presentations and briefing materials.

Documentation and Configuration Management

• Maintain program repositories, document libraries, and records management systems.
• Ensure proper version control of program documents and deliverables.
• Coordinate document reviews, approvals, and distribution.
• CoordinateSite Visits, including, surveys and site preparations.
• Support compliance with organizational documentation standards and the accountgovernance processes.
• Apply general knowledge of standard principles and techniques/procedures toaccomplishassigned tasks and address routine problems.
• Have a broad understanding and knowledge of your field and some knowledge of several job subject areas within the function.
• Lead by example and model behaviors that are consistent with company RISE values. May convince others to reach an agreement. Explain complex information to others in straightforward situations.
• Impactthe quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieveobjectivesand meet deadlines.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Other duties as assigned.

Qualifications

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

• Bachelor's Degree preferred with 2+ years of relevant experience including at least 2 years of experience in construction project management, with specific expertise in supporting large-scale infrastructure projects preferred. Instead of a degree, a combination of experience and education will be considered.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams. Experience working with Kahua is a plus.
• Experience preparing reports, meeting minutes, and executive-level presentations.
• Ability to manage multiple priorities with minimal supervision.
• PreviousAEC experience preferred and should include construction project management, owner's rep, or project management experience for commercial projects. Familiarity with project management methodologies and best practices is required.
• Ability to read and understand architectural drawings, knowledge of leases, contracts, and construction practices is helpful.
• Understanding of existing procedures and standards to solve slightly complex problems. and the ability to analyzepossible solutionsusing technical experience to applyappropriate judgmentand precedents.
• Strong interpersonal skills with an inquisitive mentality.

Additional Information

*On-site presence and requirements may change depending on our client's needs*

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at http://www.turnerandtownsend.com/.

All your information will be kept confidential according to EEO guidelines.

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