Project Administration Coordinator (Southern California)

Blach Construction; Orange (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Vacation & paid time off

Medical, dental & vision insurance

401(k) with company match

Profit sharing

Professional development opportunities

Job summary

Blach Construction seeks a proactive Project Administration Coordinator to support public works projects. This role blends project coordination, labor compliance, and field onboarding, with a focus on Spanish-speaking workers.

You’ll collaborate with the Project Executive and Senior Risk Manager in a fast-paced field-integrated environment. This position requires strong organizational, communication, and documentation skills, with bilingual English/Spanish preferred.

Qualifications

• Experience in construction project coordination and field support.
• Familiarity with public works labor standards (prevailing wage).
• Bilingual English/Spanish, written and spoken.
• Proficient with Microsoft Office and document control systems.
• Strong organizational and communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate bid packages, subcontracts, purchase orders, and change orders.
• Prepare billings, project setup and closeout documentation.
• Track labor compliance and payroll-related records.
• Assist with field onboarding and onboarding materials for Spanish-speaking workers.
• Support office and team communications between field sites and the main office.

Skills

Bilingual English/Spanish

Microsoft Office

Organizational skills

Communication

Multitasking

Field coordination

Project coordination

Document control

Tools

Microsoft Office Suite

Project management software

Job description

Title: Project Administration Coordinator

Reports to: Project Executive and Senior Risk Manager

Summary of Position: We are seeking a proactive, organized Project Administration Coordinator, with Spanish language skills highly preferred, to support our team on public works projects. This multifaceted role includes project coordination, labor compliance, field hiring and onboarding, especially for Spanish-speaking workers, as well as general office and team support. The ideal candidate is collaborative, communicative, and comfortable working in a fast-paced, field-integrated environment.

Typical Duties

Project Coordination

• Provide comprehensive administrative and operational support to project teams, including preparing bid packages and RFPs, creating and tracking subcontracts, purchase orders, and change orders; processing billings and assisting with project setup and closeout activities
• Manage the preparation and coordination of bid packages and RFPs, including document compilation, distribution, and tracking of responses
• Administer and track subcontracts, purchase orders, and change orders, ensuring timely execution, accurate documentation, and alignment with contract requirements
• Coordinate and review project billings, supporting project managers with financial tracking, forecasting documentation, and reporting
• Support project setup and closeout processes, ensuring all contractual, financial, and compliance documentation is complete and properly archived

Labor Compliance

• Collect and review certified payroll, skilled and trained workforce reports to ensure compliance with state and/or federal requirements (prevailing wage, apprenticeship, and other public works and special requirements). Training will be provided on skilled and trained workforce tracking
• Maintain accurate compliance records, including licensing, and assist with audits as necessary
• Act as a point of contact, in coordination with the Risk Manager, to address compliance inquiries from field staff and subcontractors

Field Hiring and Onboarding

• Support field onboarding efforts, including proactive outreach and coordination of required documentation for field employees, with a focus on assisting Spanish-speaking team members
• Facilitate the processing of new hire documentation, orientation materials, and safety compliance paperwork to ensure timely and accurate onboarding
• Communicate workplace policies, safety requirements, and procedural expectations clearly and professionally in English, and when applicable, in Spanish, to support workforce understanding and compliance
• Experience working with Labor Unions preferred

Office and Team Support

• Provide general administrative support to project and office teams (e.g., preparing correspondence, maintaining files, scheduling meetings)
• Coordinate team events, trainings and workshops
• Perform other miscellaneous duties to support the successful execution of projects and overall team efficiency
• This position involves working between the main office in Orange, CA and field offices to support project execution and team coordination. Time in the field is key to staying connected with jobsite operations and support-ing field staff directly

Skills/Qualifications

• Prior experience in construction project coordination, labor compliance, labor unions, or field support, preferably on public works or affordable housing projects
• Familiarity with public works labor standards preferred (prevailing wage, apprenticeship, skilled and trained workforce)
• Bilingual (English/Spanish) strongly preferred; (verbal and written)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management/document control systems
• Excellent organizational skills and attention to detail
• Strong interpersonal and communication skills; comfortable interacting with diverse teams and field crews
• Ability to manage multiple tasks and adapt in a fast-paced environment
• Positive, proactive approach and willingness to help wherever needed
• Commitment to promoting a safe, compliant and inclusive work environ-ment
• Strong problem-solving skills and ability to work independently and col-laboratively

Position Status: Full-time, regular business hours, non-exempt

Location: Greater Los Angeles and Orange County region

Compensation: Blach Construction offers an outstanding compensation package, including a highly competitive base salary, an initial three weeks of paid vacation (growing to four weeks after five years of service), holidays, and sick leave. Comprehen-sive medical, dental, and vision coverage, 401(k) plan with company match, profit-sharing, long-term disability insurance, cash bonuses based on perfor-mance, professional development, education assistance, credit union member-ship, annual wellness stipend, professional affiliations, and many other benefits. The company practices a progressive management style that truly values and appreciates high-quality team members and invests a tremendous amount in their growth and development.

About Blach

Named as the #1 Best Place to Work in the Bay Area in 2019 by the Silicon Valley Business Journal and San Francisco Business Times and one of the Top 100 Best Companies to work for in the United States in 2013 and 2016, Blach Construc-tion is a financially stable, award-winning, mid-sized general building contractor and construction manager headquartered in San Jose with operations through-out the greater Bay Area and Southern California.

Blach offers an outstanding benefits package, which you can read about on the company website, as well as an extensive training and development program for all employees through our own Blach University. The management of the com-pany is dedicated to maintaining a stimulating and exciting work environment where teamwork and excellence are encouraged and supported. For more infor-mation, check out the company’s website at www.blach.com.

Blach Construction is an Equal Opportunity Employer.