Project Accounting Specialist II

Hearns Real Estate Solutions, LLC; Charlotte (NC); On-site; USD 45,000 - 75,000; Full time

Job summary

Join a dynamic team as a Project Accounting Specialist II, where you will play a crucial role in supporting the accounting department. This position involves analyzing financial data, maintaining accurate records, and preparing payroll and budgets. You'll collaborate with clients, ensuring their queries are addressed while managing project financials and generating reports. The ideal candidate is organized, detail-oriented, and possesses strong mathematical skills. With opportunities for career advancement, this role offers a chance to thrive in a supportive environment that values your contributions. If you are motivated and ready to tackle challenges, this position is for you!

Benefits

Careers Advancement Opportunities

Competitive Compensation

Flexible Work from Home Options

Qualifications

• Bachelor's degree in accounting or related field required.
• Minimum 2 years of project accounting experience needed.
• Strong proficiency in Microsoft Excel and accounting software.

Responsibilities

• Analyze financial information and prepare financial reports.
• Reconcile bank statements and process payroll.
• Communicate with vendors to ensure accuracy of charges.

Skills

Accounting Principles (GAAP)

Microsoft Excel

QuickBooks

Project Accounting

Attention to Detail

Communication Skills

Mathematical Skills

Time Management

Education

Bachelor's degree in Accounting or related field

5 years of experience in cost accounting

Tools

Microsoft Office Suite

Adobe Acrobat Pro DC

Dropbox

Project Management Software

Job description

Benefits/Perks

Careers Advancement Opportunities

Competitive Compensation

Job Summary

We are seeking a Project Accounting Specialist II to join our team. In this role, you will support the accounting department by analyzing financial information, maintaining accurate records of incoming and outgoing payments, preparing payroll, preparing budgets, and other essential accounting tasks. You will work with clients by answering their queries and providing account updates. Among reconciliation functions, you may handle record keeping, and reconciling bank accounts and wire transfers. Complete specialized computer tasks for the firm as instructed by the Project Accountant Manager, Chief Executive Officer (CEO), or Chief Operations Officer (COO) to relieve staff of certain essential routine responsibilities and assist staff by finishing projects and workflows as requested to meet deadlines. With the assistance of the Project Accountant Manager, this position is responsible for generating accurate project financial reports, monitoring project financials, including the identification of unusual activities to projects and investigating variances. The ideal candidate is highly organized with strong mathematical skills and previous experience in bookkeeping or accounting, adept, proficient, highly motivated, able to endure immense work pressure, and very dependable.

Responsibilities

1. Communicate with vendors and suppliers to ensure accuracy of charges and payments.
2. Maintain up-to-date knowledge of industry trends and developments.
3. Enter financial data and transactions.
4. Analyze budgets and other financial information.
5. Reconcile bank statements.
6. Prepare financial reports and statements.
7. Verify the accuracy of transactions that have been entered.
8. Process accounts payable and accounts receivable.
9. Create accounting policies to comply with all rules and regulations.
10. Process payroll.
11. Knowledgeable in various contract billing methods: Per Parcel, Not-to-Exceed (NTE), and Time and Expense (T&E).
12. Demonstrated ability to work cooperatively and effectively with others to set individual and team goals.
13. Demonstrated organizational, planning, problem-solving, and prioritization skills.
14. Excellent written and verbal communication skills.
15. Ability to work with a team with minimal supervision.
16. Willingness to work overtime as needed.
17. Build, implement, and manage all systems for project team, database management, and project administrative support.
18. Provide detailed account of organized tasks, schedule, or checklist for each project to include timelines, priorities, and potential challenges to meeting deliverables.
19. Demonstrate the ability to manage and track project documents on a minimum number of parcels to completion to meet deadlines.
20. Effectively communicate with the project team by phone, text, email, or in-person to inform on ongoing project updates.
21. Practice attention to detail in the review of contracts, databases, and other complex documents.
22. Exhibit drive and initiative through a positive and professional approach in written and verbal communications.
23. Use resourceful multi-tasking and perform duties in a timely manner as assigned.
24. Must be proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.), Dropbox, Adobe Acrobat Pro DC, SharePoint, or equivalent and other electronic tools.
25. Pick up and drop off mail at the post office. Sort and distribute incoming mail. Scan to inboxes or deliver hard copy when required.
26. Help to keep copy/print rooms, conference rooms, break room neat and organized.
27. Back-up person for the receptionist including scheduled breaks and full days to cover for vacation days, etc.
28. Order and put away all office and company supplies and brochures.
29. Assist with promotional events and ideas & execution. Order, keep neat, and organize promotional items. Track purchases & costs.
30. Some filing of client folders in file cabinets. (Most of our files are now paperless)
31. Keep forms and brochures supplied.
32. Prepare folders for agents to use for new projects.
33. Coordinate lunch meetings and any other special client or employee events. (purchase/order food and any additional tasks needed)
34. Additional regular division tasks and projects at the instruction of a Manager.
35. Keep Company Photos organized electronically & in scrapbook.
36. Scanning/Imaging for all divisions daily and as needed for additional projects.
37. E & O proof of coverage sent annually and throughout the year to requested carriers.
38. Event Planning assistance and coordination.
39. Assist in mailings, stuffing, and labeling.
40. Assist with Employee Benefit client paperwork needed for enrollments.

Qualifications

1. Bachelor’s degree in accounting or a related field.
2. Previous experience as an accountant, bookkeeper, or similar position.
3. Knowledge of generally accepted accounting principles (GAAP).
4. Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems.
5. Strong mathematical and analytical skills.
6. Excellent attention to detail, time management, and communication skills.
7. Minimum of 2 years of Project Accounting experience.

Preferred Requirements:

1. Demonstrated proficiency in automated accounting and project management software; including Project, Billing, and AR Reporting. Examples of software used: Ajera, Vision, Advantage, Sema 4, Wind2, Timberline, BST, Great Plains, MAS 90 or Axium.
2. Demonstrated experience in AP Voucher and Expense Report Review, Invoicing, and Accounts Receivable.

Competencies

1. Excellent written and verbal communication skills.
2. Demonstrated organizational, planning, coordination, tracking, and prioritization skills.
3. Attention to detail and active listening skills.

Key Result Areas (KRA's):

1. Cost/Project Accounting - Possess knowledge of effective principles and practices of basic cost accounting.
2. Billing Administration - Create HRES invoices that are compliant with HRES and client standards. Verify all supporting documents and backup submitted with invoice is accurate.
3. Compliance - Experience in government contracts to include Federal Acquisition Regulation (FAR), AASHTO audit guidelines, IRS and GSA travel regulations.
4. Training & Relationships - Build a positive team relationship with Project Accountants and Project Managers.
5. Professional Development - Keep up to date with current Accounting Trends to ensure optimal performance.

Work Environment

This job operates in a professional office environment. This role uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to lift and/or move up to 10lbs.

Travel

Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected. Up to 25% Travel is required.

Expected Hours of Work

This is a Full Time position with some flexibility in hours. The employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. and work no more than 40 hours each week.

Preferred Education and Experience

Bachelor's degree in Accounting/Business or related field OR 5 years of experience in a cost accounting related position.

Additional Eligibility Qualifications

Must be proficient using multiple peripherals, including but not limited to, tablet, smartphone, laptop, printer, etc.

Valid driver's license.

Work Authorization/Security Clearance

Must be authorized to work in the United States.

Flexible work from home options available.