Project Accounting Specialist

Gulf Copper; Galveston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Gulf Copper is seeking a detail-oriented billing and accounting specialist to support project finance and invoicing. You will manage project numbers, budgets, and revenue calculations while coordinating with PMs and multiple sites.

The role requires five years of billing/accounting experience, proficiency with Jamis Prime ERP, SharePoint, and MS Office, and strong communication to resolve customer inquiries and ensure timely collections.

Qualifications

• High school diploma or equivalent, with preferred college exposure in business/accounting.
• Minimum five years of billing/accounting experience; experience with job costing is a plus.
• Proficient in Microsoft Office and accounting software; ERP experience required.
• Strong attention to detail and ability to manage multiple tasks in a deadline-driven environment.

Responsibilities

• Assign project numbers for new CRM entries; set up project numbers and SharePoint links for PMs.
• Obtain Sales Tax Exemption certificates for new customers or vessels.
• Open/close projects in Jamis Prime ERP and maintain project documentation.
• Set up budgets in Prime and run Cost Summary Reports; update budgets as scopes change.
• Coordinate with other facilities for shared projects; assist PMs with reporting and earned value.
• Monitor actual vs budgeted costs; notify PMs of potential issues.
• Process customer billings in Prime and Excel for T&M and Cost-Plus; attach backups to invoices.
• Record revenue for month-end and perform related calculations.
• Contact customers to collect outstanding invoices; attend weekly collections meetings.
• Assist in cash flow forecasts and perform other duties as assigned.

Skills

Billing & invoicing

Accounting

Microsoft Excel

CRM usage

Communication

Time management

Education

High school education or equivalent

Some college courses in business, Accounting

Five years billing, accounting experience

Billing or accounting experience with Job Cost Accounting

Tools

Jamis Prime ERP

SharePoint

Microsoft Excel

Office 365

Job description

Essential Duties and Responsibilities:

This positionis responsible forthe following: Other duties may be assigned.

1. Assign project numbers for new entries inCustomer Relationship Management (“CRM”), set up projectnumberand open SharePoint site.Send the project number and link to the SharePoint site to the Project Manager.

1. Obtain Sales Tax Exemption certificates for new customers or vessels.

1. Open/close projects in theJamis Prime ERPsystem(“Prime”)andmaintainproject documentation including customer purchase orders,prejobbudgets, etc.

1. Set up project budgets in Prime and run the Cost Summary Report to confirmthatbudgets were setupcorrectly.Continually update project budgets as work scopes are added or revised.

1. Coordinate with otherfacilitiesfor shared projects, including confirming item set-up and budgets.

1. Assist Project Managers with ongoing project reporting, costreviewand cost correction, including preparing Earned Value Reports for fixed price projects.

1. Monitor actual costs compared to budgeted costs and notify the Project Managers of any potential issues.

1. Respond to customer requests foradditionalinformation.

1. Attendprojectmeetingswith project managers and customers asneeded.

1. Process customer billings usingPrimeand Microsoft Excel.For Time & Material (T&M) and Cost-Plus projects, accumulate all supporting documentation (signed timesheets, etc.) to attach to the customer invoice.File the customer billing along with appropriatebackupinSharePoint& Prime.

1. Process revenue for month end and document revenue calculations.

1. Contact customerstocollectoutstanding invoices andassistwith customerquestions.

1. Attend the weekly collections meeting to update management on the status of unpaidinvoices.

1. Assistin the preparation and update ofProject Cash Flow forecasts.

1. Perform other duties asassigned.

Required Education & Experience:

1. High school education or equivalent

1. Some college courses in business, Accounting or Financeare preferred.

1. Five years of billing,accountingor equivalent experiencerequired.

1. Billing or accounting experience in an environment that uses Job Cost Accounting preferred.

1. Computer literate, including advanced skills using Microsoft office (Word, Excel, Outlook) and experience withaccountingsoftware.

Working Conditions:

1. Mustpossessmobility to work in a standard office setting and use standard office equipment, including a computer, and to attend meetings at varioussites.

1. Mobility to climb up and down stairs all day, as needed.

1. Health,transportation,and family arrangements to attend work every weekday from 8 am to 5 pm and work on the weekends, asneeded.

1. Strength to lift and carry materials weighing up totwenty(20)pounds.

1. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours eachday.

1. Hearingandspeech to communicate in person and over thetelephone.

1. Regular exposure to all weather conditions, especially hot,humid,and/or rainy weather, combined with regular work time indoors in environmentally controlledconditions.

Necessary Equipment Operation:

1. Office equipment, including telephone, scanner, computer,printer.

Special Skills:

1. Excellent interpersonal and communication skills.

1. High performance anda strongteam player.

1. Commitment to company values.

1. Ability to function under pressure in a fast-paced environment.

1. Ability to meet deadlines.

* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Know Your Rights. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email:[e-mail]. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail:[e-mail].