Project Accounting Manager - San Francisco

HOK; San Francisco (CA); Hybrid; USD 120,000 - 160,000; Full time

Job summary

Clear Destination Inc. in San Francisco seeks a Project Accounting Manager to lead our project accounting team and safeguard the financial health of our projects.

You will oversee procedures, approve consultant bills, and provide timely reporting on project performance. The role requires strong supervisory experience and expertise in project accounting, with an emphasis on accuracy and collaboration with Finance and Project Managers.

Qualifications

• Bachelor's degree in accounting and 5+ years project accounting experience; supervisory experience preferred.
• Experience in architectural or project accounting environments preferred.
• Proficiency in MS Office and Deltek VantagePoint.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.

Responsibilities

• Oversees the project accounting function and supervises the project accounting team.
• Develops procedures and trains staff in project accounting practices.
• Reviews consultant bills for payment and documents project costs.
• Prepares monthly invoices, budgets, and management reports.
• Tracks budget data and maintains project records in the accounting system.
• Analyzes project cost reports and collaborates with Finance Director and PMs.
• Communicates financial information to project managers and clients as needed.
• Manages accounts receivable follow-up and vendor inquiries.

Skills

Accounting principles

Project accounting

MS Office

Deltek VantagePoint

Communication

Teamwork

Education

Bachelor's degree in accounting

Tools

Deltek VantagePoint

Job description

Our San Francisco practice is currently seeking a Project Accounting Manager to be part of our collaborative accounting team. As a Project Accounting Manager, you will be play a crucial role in ensuring the financial health of our projects while managing project accounting staff.

Project Accounting

• Oversees the project accounting function of the department.
• Develops procedures and supervises project accounting team.
• Provides guidance and training in the proper procedures of project accounting.
• Reviews and approves consultant bills for payment.
• Provides internal audit of fee recognition on projects.
• Audits select projects for financial performance.
• Answers inquiries from staff and vendors.
• Acts as Sr. Project Accountant as needed:
  • Prepares monthly invoices, budgets and project management reports.
  • Provides accurate and timely accounting, reporting and project information for assigned projects.
  • Sets up and maintains projects on an in-house accounting system according to contract terms.
  • Tracks and inputs budget data for assigned projects.
  • Prepares, codes and inputs project invoices.
  • Answers inquiries from staff, vendors or clients, and communicates financial information to project managers.
  • Maintains accounting files.
  • Makes calls to clients to follow up on accounts receivable.
  • Inputs and posts consultant invoices, communicates with consultants and organizes their payments.
  • Reviews project contracts and additional service requests to understand the financial requirements on each project.
  • Analyzes project cost reports and meets frequently with the Finance Director and Project Managers to review status of projects for invoicing, profitability, earnings, costs, and cash flow
  • Understands how projects earn revenue in the accounting system and assists the Finance Director monthly in analyzing and recording monthly project earnings.
  • Works independently to research and resolve financial issues.

Staff Development

• Acts as mentor by coaching and motivating teams and individuals; fostering an environment of mutual respect and trust among members of the group as it grows and develops.
• Prepares and delivers staff evaluations; contributes to performance development, compensation decision-making and allocation processes of department.
• Participates in interviews and recruiting of professional staff.
• May educate and/or guide non-financial staff on accounting procedures.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.

Required Skills:

• Knowledge of accounting and finance principles and practices, and the analysis and reporting of financial-related reports.
• Advanced knowledge of project accounting concepts and practices.
• Proficiency in MS Office, including Word, Excel and Outlook.
• Proficiency in Deltek VantagePoint or similar project accounting software required.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and within a team environment.

Education and Experience:

• Bachelor’s degree in accounting and 5 plus years project accounting experience; or an equivalent of education and experience required.
• Supervisory experience required.
• Accounting experience in an architectural firm and/or project accounting experience preferred.