Project Accounting Assistant

Aston Carter; Las Vegas (NV); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Flexible schedule

Mentorship and growth

Contract opportunity

Project accounting exposure

Job summary

Aston Carter is seeking a Project Accounting Assistant for a 100% onsite role in Las Vegas, NV. The contract position offers a flexible schedule and 6+ months with potential extension, paying $25.00-$35.00 per hour.

Ideal candidates bring construction accounting or contract administration experience and will support project teams with billing, cost tracking, and document control while gaining exposure to Procore and ERP systems in a collaborative environment.

Qualifications

• 1-2 years of experience in construction administration or project accounting.
• Experience with contract administration, billing, and project support.
• Proficient in Excel including Pivot Tables, VLOOKUP, XLOOKUP, SUMIF/SUMIFS.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication.

Responsibilities

• Assist with project setup and maintenance of project files.
• Support contract and subcontract administration activities.
• Process and track project invoices, billing packages, and payment documentation.
• Review billing submissions for completeness and contract compliance.
• Maintain subcontractor records, insurance certificates, lien waivers, and compliance documentation.
• Assist with document control and project closeout processes.
• Update and maintain project information within Procore, ERP systems, and internal databases.
• Create and maintain Excel spreadsheets for reporting, cost tracking, and project analysis.
• Research and resolve discrepancies involving contracts, billing, and project records.
• Support project teams during bidding activities and project startup.
• Assist with accounts payable and project cost tracking.
• Communicate with subcontractors, vendors, and project stakeholders to obtain required documentation.
• Provide general administrative and project accounting support as needed.

Skills

Construction Admin

Project Accounting

Project Coordination

Contract Administration

Billing

Excel (Pivot Tables)

VLOOKUP/XLOOKUP

SUMIF/SUMIFS

Data analysis

Organization

Communication

Education

High School Diploma or GED

Tools

Procore

ERP systems

Job description

Project Accounting Assistant

? Las Vegas, NV (100% Onsite)

? $25-$35/hour

? Flexible Schedule | 6+ Month Contract with Potential for Extension or Long-Term Opportunity

Build Your Career in Construction Accounting

Are you detail-oriented, highly organized, and looking for an opportunity to grow your accounting and project administration skills? Join a well-established construction organization where you'll work alongside experienced Project Accountants and gain valuable exposure to project accounting, contract administration, billing, and construction operations.

This is a fantastic opportunity for someone with construction, project coordination, billing, accounting, or contract administration experience who wants to deepen their expertise in a collaborative environment with strong mentorship and career growth potential.

Why You'll Love This Opportunity

Work directly with experienced Project Accountants who are invested in training and development

Gain hands-on experience with project accounting, contracts, billing, and cost tracking

Join a collaborative and supportive team environment

Flexible start and end times to support work-life balance

Opportunity to expand your accounting knowledge and grow into more advanced responsibilities

Potential for contract extension and long-term career opportunities

What You'll Be Doing

As a Project Accounting Assistant, you'll serve as a critical support partner to project teams, helping ensure construction projects stay organized, compliant, and financially accurate.

Key Responsibilities

• Assist with project setup and maintenance of project files and documentation

• Support contract and subcontract administration activities

• Process and track project invoices, billing packages, and payment documentation

• Review billing submissions for completeness and contract compliance

• Maintain subcontractor records, insurance certificates, lien waivers, and compliance documentation

• Assist with document control and project closeout processes

• Update and maintain project information within Procore, ERP systems, and internal databases

• Create and maintain Excel spreadsheets for reporting, cost tracking, and project analysis

• Research and resolve discrepancies involving contracts, billing, and project records

• Support project teams during bidding activities and project startup

• Assist with accounts payable and project cost tracking

• Communicate with subcontractors, vendors, and project stakeholders to obtain required documentation

• Provide general administrative and project accounting support as needed

What We're Looking ForRequired Qualifications

• High School Diploma or GED

• 1-2 years of experience in:

• Construction Administration

• Project Accounting

• Project Coordination

• Contract Administration

• Billing or related project support functions

• Working knowledge of construction projects, contracts, invoices, and billing processes

• Intermediate Microsoft Excel skills including:

• Pivot Tables

• VLOOKUP/XLOOKUP

• SUMIF/SUMIFS

• Basic data analysis and spreadsheet troubleshooting

• Strong organizational skills and attention to detail

• Ability to manage multiple projects and competing deadlines

• Strong written and verbal communication skills

Preferred Qualifications

• Experience working for a General Contractor or Subcontractor

• Familiarity with lien waivers, payment applications, and construction contracts

• Experience using Procore or similar construction management software

• Exposure to ERP systems and project accounting tools

• Background in property management, manufacturing, facilities, or other project-based environments

The Ideal Candidate

You thrive in a fast-paced environment, enjoy solving problems, and take pride in catching details others might miss. You're comfortable navigating multiple priorities, working with project teams, and ensuring documentation is complete, accurate, and compliant.

Team & Environment

You'll join a close-knit office made up of construction, project accounting, and operations professionals who work collaboratively to support active projects. The team values accuracy, communication, and a willingness to learn.

Typical hours are between 7:00 AM and 4:30 PM, with flexibility available depending on personal scheduling needs.

Great Fit For Candidates With Experience As:

• Project Accounting Assistant

• Assistant Project Accountant

• Construction Administrator

• Contracts Administrator

• Billing Coordinator

• Project Coordinator

• Project Assistant

• Construction Accounting Assistant

• Property Management Coordinator

• Administrative Coordinator supporting construction projects

Ready to take the next step in your construction accounting career?Job Type & Location

This is a Contract position based out of Las Vegas, NV.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Las Vegas, NV.

Application Deadline

This position is anticipated to close on Oct 27, 2026.

Workplace Type

This is a fully onsite position in Las Vegas,NV.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.