Project Accountant

OSEH Inc.; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

OSEH Inc. is seeking a detail-oriented Project Accountant to join our Accounting team in Chicago. You will support day-to-day project accounting operations, including labor cost tracking, billing, and coordination with clients and subconsultants.

The role requires 2–4 years of accounting experience, solid GAAP knowledge, and proficiency with Deltek Ajera or similar ERP. Strong Excel skills (pivot tables, VLOOKUP) and keen attention to detail are essential.

Qualifications

• Bachelor's degree in Accounting or related field.
• 2-4 years of accounting experience; AEC, professional services, or project-based industry experience preferred.
• Solid understanding of GAAP.
• Proficiency in accounting software (Deltek Ajera or similar AEC ERP preferred).
• Strong Excel skills, including pivot tables and VLOOKUP.
• High attention to detail, strong organizational skills, and ability to manage competing deadlines.

Responsibilities

• Process and review subconsultant invoices and accounts receivable transactions in a timely manner.
• Support project accounting functions including labor cost tracking, project billing, and WIP schedule preparation.
• Assist in the preparation of client invoices, including project progress narratives, per contract terms.
• Support annual project-related audit processes.
• Monitor project budgets and flag variances to project managers and the Controller.
• Assist with mileage log and expense report review as needed.
• Maintain comprehensive project files including contracts, change orders, submittals, RFIs, meeting minutes, and correspondence.
• Assist with processing subcontractor agreements, certificates of insurance, and consultant invoices.
• Coordinate with clients, subconsultants, and regulatory agencies as directed by the PM.
• Track project budgets, hours, and expenses; prepare monthly progress reports for PM review.

Skills

GAAP knowledge

Detail-oriented

Organizational skills

Deadline management

Education

Bachelor's degree in Accounting or related field

Tools

Deltek Ajera

Excel (Pivot Tables & VLOOKUP)

Job description

We are seeking a detail-oriented Project Accountant to join our Accounting team. In this role, you will support the day-to-day accounting operations of the firm, including project accounting, billing, and project cooridination. This is an excellent opportunity for a motivated accounting professional to grow within the AEC industry.

Responsibilities:

• Process and review subconsultant invoices and accounts receivable transactions in a timely manner.
• Support project accounting functions including labor cost tracking, project billing, and WIP (work-in-progress) schedule preparation.
• Assist in the preparation of client invoices, including project progress narratives, in accordance with contract terms (lump sum, T&M, and cost-plus).
• Support annual project-related audit processes.
• Monitor project budgets and flag variances to project managers and the Controller.
• Assist with mileage log and expense report review as needed.
• Maintain comprehensive project files including contracts, change orders, submittals, RFIs, meeting minutes, and correspondence.
• Assist with processing subcontractor agreements, certificates of insurance, and consultant invoices.
• Coordinate with clients, subconsultants, and regulatory agencies as directed by the PM.
• Track project budgets, hours, and expenses; prepare monthly progress reports for PM review.

Qualifications:

Requred

• Bachelor's degree in Accounting or related field.
• 2-4 years of accounting experience; AEC, professional services, or project-based industry experience preferred.
• Solid understanding of GAAP.
• Proficiency in accounting software (Deltek Ajera or similar AEC ERP preferred).
• Strong Excel skills, including pivot tables and VLOOKUP.
• High attention to detail, strong organizational skills, and ability to manage competing deadlines.

Preferred

• Experience with multi-phase project billing and contract compliance.
• Familiarity with prevailing wage and government contracting requirements.
• Experience with Deltek Ajera or a similar AEC-specific ERP system.