Program & Volunteer Coordinator

Chosen, Inc. of Wisconsin; Waukesha (WI); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Chosen, Inc. of Wisconsin is seeking a part-time Program Coordinator to support foster, kinship, and adoptive families.

The role focuses on appointment scheduling, resource prep, inventory upkeep, volunteer coordination, and impact data tracking. Work is onsite with potential evening or Saturday events, and the successful candidate will help create a welcoming, organized environment aligned with our mission to foster safe, loving homes in Wisconsin.

Qualifications

• Strong organizational and communication skills.
• Ability to multi-task and work independently.
• Willingness to work onsite and attend Mobile Closet events as needed.
• Flexibility for occasional evenings or Saturdays.

Responsibilities

• Family Engagement & Appointments: Manage family communications and appointments; Meet with and support families.
• Inventory Operations: Manage inventory needs; Stock, organize, and replenish inventory; Communicate supply needs to team; Volunteer communication, scheduling, and training; Develop/maintain operational best practices.
• Data & Reporting: Data tracking in family software; Prepare family impact reports; Ensure alignment between both Family Closet operations.
• Ministry: Share testimony of the Christian faith with families; Pray with families as needed; Serve families, volunteers, and donors.

Skills

Organization

Communication

Multi-tasking

Onsite availability

Evenings/Saturdays

Job description

Chosen, Inc. of Wisconsin is a foster-care and adoption nonprofit support ministry devoted to fostering forever families and ensuring children have safe, loving homes. The organization supports foster and adoptive families in Wisconsin, with its main outreach program, The Family Closet, providing donated clothing, toys, and baby care items to families in need. Thousands of essential items have been distributed to local foster and adoptive families.

Position Summary

The Program Coordinator is a part-time position (25-30 hours/week) that supports foster, kinship, and adoptive families by overseeing appointment scheduling, preparing resources, maintaining inventory, coordinating volunteers, and tracking impact data. This role ensures families experience a welcoming, organized, and mission-aligned environment while supporting efficient program operations.

Key Responsibilities

Family Engagement & Appointments

• Manage family communications and appointments.
• Meet with and support families.

Inventory Operations

• Manage inventory needs.
• Stock, organize, and replenish inventory.
• Communicate supply needs team.
• Volunteer communication, scheduling, and training.
• Develop/maintain operational best practices.

Data & Reporting

• Data tracking in family software.
• Prepare family impact reports.
• Ensure alignment between both Family Closet operations.

Ministry

• Share testimony of the Christian faith with families.
• Pray with families as needed.
• Serve families, volunteers, and donors.

Qualifications

• Strong organizational and communication skills.
• Ability to multi-task and work independently.
• Willingness to work onsite and attend Mobile Closet events as needed.
• Flexibility for occasional evenings or Saturdays.