Program Support Coordinator

ONE STOP SYSTEMS, INC.; San Diego (CA); On-site; USD 67,000 - 77,000; Full time

Benefits offered by this job

Annual salary range $67,000-$77,000

Potential for Stock Equity

401K Matching

Three weeks of PTO

11 Paid Holidays

Job summary

A leading technology solutions provider located in San Diego, California is looking for a Program Support Coordinator. In this role, you will assist Program Managers with various tasks, including project oversight, financial performance tracking, and customer communication. The ideal candidate has at least 2 years of relevant experience, a strong command of written and verbal communication, and proficiency in MS Office. This position offers a competitive salary and comprehensive benefits package.

Qualifications

• 2+ years of experience in administrative, project-based support role.
• Excellent verbal communication skills.
• Ability to obtain US Government Secret level clearance.

Responsibilities

• Assist Program Managers with timelines and projects.
• Single point of contact for customer program needs.
• Collect and analyze financial and project data.

Skills

Administrative support

Project management

Excellent written communication

Technical skills in MS Office

Organizational skills

Problem-solving skills

Education

Bachelor’s degree in project management or communications

Tools

MS Office

Excel

PowerPoint

Job description

Compensation and Benefits

• Annual salary range $67,000-$77,000
• Potential for Stock Euqity
• 401K Matching
• Competitive Benefits Package inlcuding Medical, Dental, and Vision
• Three weeks of PTO
• 11 Paid Holidays

Position Overview

The Program Support Coordinator will assist Program Managers and Senior Managers with a range of tasks including facilitating timelines and projects, planning and tracking program financial performance, training employees on policies and procedures, scheduling and communicating with customers and outside contacts, as well as reporting, data entry, and overseeing and managing programs and projects.

Reporting Relationships

Reports to Director of Programs.

Duties and Responsibilities

• Proofing and distributing company documents utilizing preapproved guidelines.
• Single point of contact for customer to address all program needs.
• Assist the delivery schedules and forecasts for program.
• Collecting and analyzing financial, quantity, project, and schedule data.
• Fact-checking information using internal and external resources.
• Ensuring compliance with program regulations and financial performance.
• Treating confidential information such as contracts, documentation, specifications, and contact info with discretion.
• Effectively supporting assigned teams with whatever they may need, incorporating feedback, suggestions, and improvements where appropriate.

Qualifications

• 2+ years of experience in administrative, project-based support role -preferably in a role focused on communications, research and writing.
• Bachelor’s degree a plus especially in project management, journalism or communications.
• Excellent written communication skills and an impeccable eye for detail and editing.
• Excellent verbal communications skills with the ability to present and instruct others on processes, procedures and program goals.
• Comfortable briefing executive management team and providing direction to other team members towards a common program goal.
• Strong technical skills and ability to type 60 WPM – proficiency in MS Office required, strong skills in Excel and PowerPoint are highly preferred.
• Positive and adaptable attitude; independent and proactive problem-solving skills.
• Excellent organizational and time management skills.
• Strong work ethic and proven enthusiasm for the role.
• Ability to obtain US Government Secret level clearance or has current Government security clearance.
• Clear Communication - Clear and effective written and verbal communication skills with the ability to deliver the appropriate level of detail.
• Develop Relationships - Has the ability to develop relationships with co-workers and to contribute to group solutions.
• Good Judgement - Exercise good business judgment and makes good decisions and notify management of issues and concerns.
• Positive Attitude - Positive attitude with ability to work independently as well as collaboratively across all departments within the OSS Company.
• Budget - Works with the company's budgetary guidelines while minimizing expenses and maximizing cost efficiency.
• Company Goals - Understands Company and department goals and objectives, and how you contribute.
• Action Plan - Able to identify root causes of issues and quickly formulates action plans to resolve them.

Physical Demands

• Occasionally required to stand.
• Occasionally required to walk.
• Occasionally required to sit.
• Continually required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
• Occasionally required to lift/push/carry items up to 25 pounds.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.