PROGRAM SUPERVISOR - SELF DIRECTED SERVICES

Catholic Charities Family and Community Services; City of Rochester (NY); On-site; USD 64,000 - 65,000; Full time

Benefits offered by this job

403b retirement plan

Generous time off

Comprehensive benefits

Supportive environment

Growth opportunities

Intrinsic reward

Job summary

Catholic Charities Family and Community Services (CCFCS) is seeking a supervisor for the Self-Directed Services program in Rochester, NY. The role oversees the employer of record activities, budget authority, background checks, and payroll support, ensuring compliance and quality of service.

The position requires experience with self-directed waivers, staff supervision, and collaboration with DDRO, Care Managers, and Brokers.

Qualifications

• Associates degree or 60 college hours in human services with at least 3 years of experience with individuals with intellectual/developmental disabilities, or 1 year in supervisory role or 2 years as an agency trainer.
• Bachelor's degree in human services with at least 2 years of experience with individuals with intellectual/developmental disabilities, 6 months in supervisory role or 1 year as an agency trainer.

Responsibilities

• Provide oversight and guidance to the Self-Directed Services program.
• Serve as employer of record for Self-Direction plans with budget authority.
• Perform background checks and payroll/benefit services.
• Provide fiscal intermediary services to participants and families.
• Train and support self-directed participants and families, including staff supervision and regulatory guidance.

Skills

Leadership

Budgeting

Regulatory knowledge

Staff supervision

Education

Associates degree / 60 college hours in human services

Bachelor's degree in human services

Job description

Description

We are Hiring!

Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years. We walk with people when they are at their most vulnerable as they journey toward independence to reach their full human potential. We proudly serve and employ people from all backgrounds and experiences.

If you're looking for more than just a job, if you're passionate about making a meaningful impact on the lives of others, join a team that changes lives every day. Be a part of something truly special.

Employment Type: Full-Time

Schedule: M-F 8am-4:30 pm

Salary: $63,912-65,000

Top Benefits and Perks:

• Competitive salary and 403b retirement plan
• Generous time off package and work-life balance
• Comprehensive benefits package
• Supportive and collaborative environment
• Opportunities for growth and development
• Intrinsic reward of truly making a difference in people's lives

Qualifications

Education/Experience:

Associates degree or successful completion of at least sixty (60) hours of college study in human services field and at least three (3) years of practical experience with individuals with intellectual/developmental disabilities, one (1) year of experience working as a Residential Assistant Manager or in an equivalent supervisory capacity or two (2) years as an agency trainer.

OR

A Bachelor's degree in human services field and at least two (2) years of practical experience with individuals with intellectual/developmental disabilities, six (6) months of experience working as a Residential Assistant Manager or in an equivalent supervisory capacity or one (1) year as an agency trainer

A combination of education and experience may be substituted at the discretion of the Executive Director.

About the role:

Provide oversight and guidance to the Self -Directed Services program. In collaboration with self-directed participant and family will serve as "employer of record" for Self-Direction plans with budget authority; conduct background checks, collect service-related documentation, pay for or reimburses budget-approved goods and services, and provide payroll/benefit services.

Key Responsibilities

• Act as direct contact/liaison for participants, the local Developmental Disabilities Regional Office (DDRO), Care Managers, and Brokers considering CCFCS for Self -Directed services.
• Provide Fiscal Intermediary Services to participants and families with approved self-direct budgets.
• Provide training and support to self-directed participants and families, including but not limited to hiring and supervising staff, regulatory guidance with self-directed waiver services and other mandatory trainings.
• Ensure Direct Support Professional Core Competencies are addressed and evaluated.
• Provide guidance to participants and families as well as direct supervision to self-direct staff when job performance and/or conflict resolution require disciplinary notices or termination of employment.
• Gather Review staff timesheets, mileage invoices, and reimbursement forms and ensures requested payments are consistent with the participants approved Self Directed plan/budget, assuring accuracy and compliance with self-directed regulations.
• Review Life Plans, Staff Action Plans, and monthly summaries assuring accuracy and compliance for self directed services.
• Maintain documentation of overall program operations for each Self- Directed participant
• Attend assigned Self -Directed Participants Circle of Support (COS), Life Plans, and Launch meetings as required to review supports and services authorized by the Self-Directed Plan/Budget.
• Verify, and process Invoice/Service records for contracted/Vendor Services and maintain required documentation.
• Track, and report fiscal accounting for FI participants. Verify Medicaid billing, and verify submitted invoices as needed for funding purposes and assure payments are received.
• Assist in the development of FI budgets and provide oversight, implementation and fiscal accountability of assigned FI budgets throughout the year.
• Provide oversight and guidance to other brokers within and outside of CCFCS to assure accuracy and continuity of services, as needed.
• Provide Brokerage Services assisting participants in developing a circle of support which enables them to live the life of their choice by choosing the right supports and services.
• Develop Staff Action Plans, when needed.
• Ensure health and safety needs for all participants providing follow-up as needed.
• Assist with periodic participant file reviews assuring ongoing compliance to all applicable regulations.
• Report and assist with incidents related to Medicaid fraud investigations related to self-hired staff and invoicing
• Assist supervisor in ensuring compliance with all applicable local, state, and federal regulations and agency policies.
• Attend mandated training as assigned
• Represent Catholic Charities Community Services on appropriate boards and committees as assigned.
• Other duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

Requirements

Physical Demands/Work Environment:

The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet.

Compliance:

Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing and documentation standards. All duties must be performed in accordance with CCFCS's corporate compliance & ethics program. Any offer of employment will be contingent upon successful completion of a background check. CCDOR considers all background check information in accordance with applicable law.

Join us and help make a positive impact on our community!

***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet