Program Supervisor - Grant Compliance

Detroit Public Schools Community District; Detroit (MI); Hybrid; USD 89,000 - 110,000; Full time

Job summary

The Detroit Public Schools Community District seeks a Program Supervisor - Grant Compliance to lead communications with grantors and district departments, managing grant budgeting, reporting and compliance for assigned grants.

The role reports to the Assistant Director - Grant Compliance and involves collaboration with schools, departments and funding agencies, with telecommuting eligibility up to 40%.

Qualifications

• Graduation from a four-year college or university; advanced degree preferred.
• Two years professional experience in accounting, finance, grant management or budget; data and financial analysis skills; Title IV experience strongly preferred.

Responsibilities

• Process incoming federal, state, and local grants and amendments.
• Align grant budgets with the district's financial system.
• Convene meetings with schools and departments to outline grant timelines and requirements.
• Monitor grant programs for compliance with grants provisions and district policies.
• Prepare journal entries, budget transfers, forecasts, and internal/external reports.
• Serve as liaison with funding agencies to secure additional grant funding.

Skills

Accounting

Finance

Grant management

Budget management

Data analysis

Microsoft Excel

MS Office

Education

Bachelor's degree

Advanced degree in Business Administration, Finance, Accounting, or related field

Job description

Job Title

Position Title: Program Supervisor - Grant Compliance

Location: Office of Finance

Salary: $88,506 - $109,630

Reports to: Assistant Director - Grant Compliance

Bargaining Unit: OSAS

Benefits Eligible: Yes

Telecommuting Eligibility: Eligible for telecommuting up to 40% (two days per week)

Position Summary

In accordance with the agreement between the Organization of School Administrators (O.S.A.S.) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced: The Program Supervisor of Grant Compliance will serve as the primary lead for communication with grantors and departments regarding public and private grants. The Program Supervisor will manage grant budgeting, reporting, and compliance for assigned grants.

Minimum Qualifications

• Graduation from a four (4) year college or university. Preferred candidates will have an advanced degree in Business Administration, Finance, Accounting, or related field preferred.
• Two (2) years professional experience in accounting, finance, grant management or budget preferred, and exceptional skills with data and financial analysis. Prior experience in handling Title IV fiscal and reporting requirements is strongly preferred.

Core Competencies

• Financial acumen and knowledge of departmental budget preparation and control
• Fluency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and basic Web browser and searches
• Strong interpersonal and teamwork skills; the ability to work effectively across teams and functions within the organization
• Ability to work independently and manage multiple responsibilities simultaneously
• Integrity and clarity in all communications and interactions
• Demonstrated ability to learn quickly and take initiative
• Strong interpersonal and teamwork skills; the ability to work effectively across teams and functions
• Creative and outside-of-the-box thinking ability
• Excellent oral and written communication skills
• Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
• Ability to work collaboratively and maintain positive and productive working relationships with all key stakeholders (e.g., administrators, teachers, school board, students, parents, and the public)
• Ability to maintain a high degree of integrity in all facets of work
• Ability to maintain confidential and sensitive information
• Responsive, timely, deadline-focused and customer-service oriented
• Strong problem-solving and project management skills
• Sound judgment and decision making

Essential Functions

• Process incoming federal, state, and local grants and grant amendments awarded to the District.
• Align grant budgets and amendments with the district's financial/HR management system.
• Convene meetings with implementing schools and departments and project managers to articulate the timelines of activities related to funding, budget, audit, personnel, reporting requirements and other responsibilities and requirements of various grant programs.
• Conduct planning sessions to help grant-awarded schools and departments of processes to implement the program under the terms and conditions by which the grant was awarded.
• Monitor the implementation of grant programs to ensure compliance with grant provisions, guidelines, and school district policies via online and on-site monitoring.
• Review and approve grant-funded purchases of goods and services.
• Forge collegial relationships with project managers, peers and program officers at various funding agencies to maximize District's use of grant funds.
• Maintain regular communication with implementing schools and departments to ensure compliance with grant terms.
• Assist schools and departments with identifying funding, priorities, developing budgets, and spending plans in order to meet funding targets and remain incompliance with grant guidelines.
• Prepare journal entries, budget transfers, create budgets, forecasting, and communicate internally and externally with stakeholders.
• Assist with the preparation and submission of periodic and final expenditure reports as required by funding agencies.
• Assist in the preparation of carry-over requests and the acquisition of approvals for the use of unexpended grant funds.
• Maintain required records and participate in the audit process of grant-funded projects.
• Serve as the district's liaison for federal, state, and local funding agencies to secure additional grant funding and facilitate the provision of information to fulfill grantees' compliance requirements.
• Participate in local, state and national committees and conferences for professional development purposes and for the purpose of obtaining information to be used by the District relative to the development of or compliance requirements of grant programs.
• Fulfill other duties and responsibilities as assigned.
• The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification.

Security Clearance

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at the point of hiring.

DPSCD does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, Contact the Civil Rights Coordinator for more information at [phone] or detroitk12.org/compliance.