Program Specialist (EXECUTIVE I)

Illinoiscomptroller; Chicago (IL); On-site; USD 74,000 - 105,000; Full time

Benefits offered by this job

Flexible and hybrid work schedules

Health, life, dental and vision plans

Pension plan

Deferred compensation

Paid vacation and sick leave

Paid holidays and parental leave

Job summary

The Illinois Department of Public Health, Identified Offenders Program (IOP) seeks a highly organized, energetic Executive I to coordinate fiscal operations and contribute to procedural development within the IOP. The role emphasizes confidentiality, reporting, and records management in a public health context, located in Chicago.

The position offers salaried employment with comprehensive benefits and a focus on compliance, safety, and program accountability.

Qualifications

• Requires completion of four years of college, preferably with coursework in business or public administration.
• Requires one year of responsible administrative experience in a public or business organization or completion of a management training program.
• Proficiency with Microsoft Excel and MS Office Suite is desired; familiarity with related software is a plus.

Responsibilities

• Coordinate fiscal operations of the Identified Offenders Program.
• Participate in planning, development, and execution of operating procedures for the program.
• Prepare reports and maintain facility and residents’ administrative records.
• Assist in maintaining the IDPH Identified Offender Program database.

Skills

Administrative experience

Microsoft Excel

Education

Four-year college degree (business/public administration)

Tools

MS Office Suite

Adobe Acrobat

SharePoint

OneDrive

DocuSign

Move It

Job description

Search by keyword (e.g. County, Job Title etc.)

Select how often (in days) to receive an alert:

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:56796Agency:Department of Public Health

Office:Health Statistics

Division:Healthcare Quality & Outcomes

Posting ID:26-26-0215/ 56796
Posted: 08/25/2026 - 09/09/26
Class Title:EXECUTIVE I - 13851Salary:Anticipated Starting Salary (Effective 7/1/26) $6,135/month; Full Range $6,135-$8,790 /month
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:RC062 Technical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health, Identified Offenders Program (IOP) seeks to hire a highly organized, energetic, and results-oriented individual to serve as an Executive 1. Under direction, this position performs coordinates fiscal operations of the Identified Offenders Program and Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reportsand maintenance of facility and residents’ administrative records. The IOP mission is to improve safety within long-term care facilities by identifying individuals with a criminal conviction history and conducting a behavioral risk assessment to determine the potential risk those identified individuals pose to other patients, staff, and visitors. We invite all those who qualify to apply!

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources
• Under direction, coordinates fiscal operations of the Identified Offenders Program.
• Participates in the planning, development, and execution of operating procedures for the Identified Offenders Program and performs a variety of staff assignments, most of which are confidential, including preparation of reports and maintenance of facility and residents’ administrative records.
• Responsible for ensuring Illinois long term facility records are maintained and updated on a regular basis.
• Assists in maintaining the database for the IDPH Identified Offender Program.
• Completes onboarding documents for new staff and interns.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of experience utilizing an Identified Offender Management Information System or similar caseload database for compiling, uploading, reviewing, researching or creating highly confidential case files.
• Two (2) years of experience practicing the principles of governmental accounting, program budgeting, personnel, statistics, or procurement.
• Two (2) years of experience demonstrating the ability to develop, coordinate, or manage a small agency function program.
• Two (2) years of relevant budget and finance-related experience managing or processing invoices or reviewing fiscal reports to verify their accuracy in a public or business organization.
• Two (2) years of experience specifically working with and demonstrating intermediate proficiency utilizing Microsoft Excel.
• Two (2) years of experience working with long-term care facility criminal background screening processes and procedures.
• One (1) year of experience exercising judgment and discretion in developing, implementing, and interpreting departmental policies and procedures by demonstrating the ability to analyze administrative problems and adopt an effective course of action.
• One (1) year of experience utilizing MS Office Suite, including word processing, spreadsheets, databases, or email applications, as well as other software such as Adobe Acrobat, OneDrive, SharePoint, DocuSign, or Move It, for communication, data tracking, and developing and maintaining reports.

Conditions of Employment

• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,400 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday - Friday 8:30am to 5:00pm
Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603
Work County: Cook
Agency Contact: [e-mail]
Posting Group: Leadership & Management

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment duringState employment or within one year immediately after ending State employment, the employee shall,prior to accepting any such non-State employment offer, notify the Office of the ExecutiveInspector Generalfor the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.